Sawbridgeworth Young Peoples Recreational Ceirtre Re¥istered charity number: 302466 The Bullfields Centre. Cutrorth Road. Sawbridgeworth. Herts. CM219EA. Tel: 01279 600904 Management Committee Annual Report 1 stjanuary 2022to 31 st December 2022 Officers &Trustee's: Chairperson- Cllr Ruth Buckmaster Vice Chairperson-cur Angela Alder Secretary- Cur David Royle Treasurer-Gemma Feiste8d MAAT Trustee- Sawbridgeworth Town Councll Sourcesof advice and support Independent Examiner". Fraser Bee¢ham Ltd. 185 Carters Mead. Harlow. Essex. CM17 9EU Bank- Barclays bank pic. Old Harlow Branch, Station Ro8d, Harlow. CM17 OAS Trustee: Sawbridgeworth Town CounciL Sayesbury Manor, Bell Street. Sawbridgeworth, Herts, CM219AN CDA Herts:The Castle. Hertford. Herts, SG14 1HR Governance Sawbridgeworth Young Peo￿eS Reereation Centre {SYPRC) is govefned by 8 constitution. Trustres and Management Committee The SYPRC'S constitution deemsthat Sawbridgeworth Town Council arethe onlytrustee ofthe charty. Policres and Procedures SYPRC management committee will be Looking at our policies and procedures in 2023 year. HiringAgreement Use of the Bulltields Centre is subject to a hiring agreement which must be signed bythe hirer when booking. The hiring agreement sets outthe condttions of hire and identrfies the respectNe responsibilities of each patyto the agreement. Licences SYPRC does not hold any licences with regards to alcohol orentertainmenL These nppd to be arranged bythe hirer. Building Issues The mains electrical instsllation is checked ty a qualified engineer every5 years The mains Fire alarm and Firefighting appliances are inspected annually under contract with the supplier (Home & Office) Playground equipment is inspected monthly. and maintenance wotk carried OLtt as required (Broadmead Leisure) Objectives of the ¢harity The objectNe of SYPRC is a ¢ommunty centre for hire to organisations forthe benefrt of young people {Defined on the Charities Commission website as"RECREATION GROUND OR PLAWNG FIELD FOR THE BENEFftOF PERSONS OF EITHERSEX RESIDENTIN THE BENEFICIALAREA WHO HAVE NOT A￿AINED THE AGE OF SEVENTEEN YEARS, WITHOUT DISTINCTION OF POLITICAL RELIGIOUS OR OTHER OPINIONS."} PrincipalActtvities in pursuit of objectives The hatt is hired to High Wch Pre-school Nursery Mondayto Friday duringterm time. It is atso hired to Youth Connexions once 8 week duringterm time, as well a5 Wood Tumers. Clubbersice, Graham School of Dance. Diverse Performing Arts. Youth Create and Kung Fu to name a few. These are all regular bookings. The hall is available for hir&, mainly atweekends. for chiloren's parties primarily. but also socialfunctions. wedding receptions etc. The main hire ofthe hau isto High Wych Pre-school Nursery (HWPSNI. which have been name(fi for expansion within the additional housing developments being built in Sawbridgeworth. This will mean that the Pre-school may need addition8l space andlor facilities which we are woll¢ing closelywith them to attempt to ￿e￿ver. This would also mean a period of growth for the Buiifields centre, as the changing room block alteratlons are still in the pipeline. This would enable HWPSN to facilitate more age appropriate activities as they caterfor children aged 2to rising5 and would mean that SYPRC could hire two separate halls in the evenings and at weekends. THESE ACTtvrriES LISTED ARE PRIOR TO COVID RESTRICTIONS. THE PRE SCHOOL HAD A SHORT PERIOD OF SHUTDOWN IN 2020 BEFORE Reserves poii¢y SYPRC does not have a reserve's poltcy butwill be lookFngto implement one forthe yearto 31st December2022. Funding strategy Ft isthe strategy of the management commtttee to manage the revenue budget on 8 self- financing basis. The contributlons made by hall users are setto achieve this. Volunteef¥ Effort Management costs are keptto a minimum usingvolunteers. Internal cleaning is outsourced 8t a cost of around £5000.00 per annum. and the centre manager is Currently paid £150 per month. tter pickingwithin the grDunds is also outsourced to ensure that the hall is always as presentable as possible. It is such 8 sharne thatthe gener81 public are not able to pick up their litter etc. and therefore this costs the centre around £1000 per annum. 2022 achievements Future Plans Consideringthe new deveLopmentsfor Sawbridgeworth. SYPRC is aware ofthe need to expand tts faciltties and make the most of the ones we currently ha￿ We are working closely with High ch Pre-school Nursery lour main hirer) to ensurethe schooling needs ofthe youngest are etwithin Sawbridgeworth {Ptans to expand Mandewue are already in place for Primary schoolin& and Leventhorpe expanded to an 8 form entry school fiveyears ago for Secondary Schootingi. AD expansion of the hall by refurbishment and layoLrt restructure ofthe changing room blockwould enable SYPRC to provide community space for mi)re groups as the number of children and young people in Sawbridgeworth continues to grow. The management committee declarethatthey have approved the annual report above. Signed: Date: Posttion: CHAIR Full namw. RUTH BUCKMASTER Signed: Date". /J/o/4 Posttion:TREASURER Full name." GEMMA FELSTEAD **Sawbridgeworth Young Peoples Recreational Centre** ## **Income and Expenditure to 31st December 2022** |**Income**
Hall Hire
Field Hire Income
Grants
Interest Received
**Expenditure**
Centre Manager
Grounds Maintenance
Premises Repairs
Playground Inspection
Playground Repairs
Repairs and Maintenance
Litter Picking
Regular Hall Cleaning
Dues & Subscriptions
P, P, S
Sundry Expenses
Insurance
Water Rates
Electricity
Waste Collection
Telephone
Training
Accountancy Fees
Architect Fees
Depreciation Expense
**Net Ordinary Surplus / (Deficit)**
**Other Income**
Damage Reimbursement
Covid 19 Grant
**Total Surplus / (Deficit)**|36,417.07
430.00
15,490.00
25.05
52,362.12
(2,575.00)
(2,052.03)
(19,296.36)
(506.80)
(2,317.20)
-
(433.39)
(6,258.92)
(179.00)
(79.88)
(34.62)
(910.04)
(645.75)
(2,341.74)
(1,864.66)
(677.80)
(800.00)
(200.00)
(861.60)
(732.55)
(42,767.34)
9,594.78
0
0
0
**9,594.78**
**31.12.2022**|25,679.84
1,680.00
9,000.00
0.20
36,360.04
(1,650.00)
(324.34)
(6,788.61)
(708.00)
(1,686.00)
(878.44)
(998.47)
(5,665.51)
(36.00)
(128.09)
(226.16)
(1,175.22)
(423.39)
-
(1,858.26)
(506.37)
-
(200.00)
(2,400.00)
(1,434.07)
(27,086.93)
9,273.11
45
35671.93
35716.93
**44,990.04**
**31.12.2021**| |---|---|---| Page 1 **Sawbridgeworth Young Peoples Recreational Centre** **Balance Sheet as at 31st December 2022** |**General Reserve**
Brought Forward
Net Surplus / (Deficit)
Carried Forward
**Represented By:-**
**Assets**
Premises
Equipment
**Current Assets**
Debtors
Deposit Account
Reserve Account
Current Account
**Add:**
Prepayments (Insurance)
**Less:**
Accruals|346,176.22
9,594.78
270,564.00
8,220.19
8,920.14
1,878.20
50,728.46
14,483.06
76,009.86
976.95
976.95
-|355,771.00
278,784.19
76,986.81
-
355,771.00|301,186.18
44,990.04
270,564.00
4,077.15
4,924.00
1,876.38
50,675.91
14,258.78
71,735.07
-
-
200.00
-|346,176.22
274,641.15
71,735.07
200.00
-
346,176.22| |---|---|---|---|---| Page 1 ## **Independent examiner's report to the trustees of Sawbridgeworth Young People’s Recreation Centre** I report on the accounts of the Trust for the year ended 31[st] December 2022, which are set out on page 1. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act - have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Name: Georgina Beecham FCCA Address: 185 Carters Mead, Harlow, Essex, CM17 9EU Date: 27 March 2024**