Sawbridgeworth Young Peoples Recreational Centre Registered tharity number. 302466 The Bullfields Centre, Cutforth Road, Sawbridgeworth. Hert% CM219E Tel: 01279 6(04 Management Committee Annual Report IXJanuary 2021 to 31" December 2021 Officers & Trustee's: Chairperson-cllr Ruth Buckmarter )rice Chairperson-cllr Angela Alder Se¢retary- Cllr David Royle Treasurer- Gemma Felstead MA4T Trustee- Sawbridgeworth Town Council Sources of advice and sUPPOrt Independent Examiner. Fraser Beecham Ltd, 185 Carters Mead, Harlow. Essex. CM17 9EU Bank. Bardays bank plc. Old Harlow Branch, Station Road, Harlow, CM17 OAS Trustee: Sawbrulgeworth Town Council. Saye5bury Manor. Bell StreeL Sawbridgeworth, Herts CM219AN CDA Herts.. The Castle. HertFord. Her SG14 IHR Governance Sawbridgeworth Young Peoples Recreation Centre ISYPRQ is govemed by a constitution. Trustees and Management Committee The SYPRCS con5titErtion deem5 thatsowbridgeworth Town Council are the onlytrustee of the charity. Management Committee is elerted annually at the AGM, to inclth 4Town Council representstives, and 6 Ibut no more than 7) Communty representstives. In thisyear, the counal representatNes were Cllr Ruth Buckma5ter. Cllr Angela Alder. Cllr David Royle and Cllr Annelise Berendt-Furnace. Community repre5entstives were Craig Chester. Ron Alder. Gill Hawkins. Steve Day. Gemma Fetstead. Salvatore Pagdades. Policies and produreS SYPRC management committee will be looking at our policies and procedures in 2022 year. Hiring Agreement Use of the Bulffields Centre is subject to a hirire agreement which must be signed by the hirerwhen bookin& The hiring agreement sets out the conditions of hire and identifie5 the respective responsibilities of each party to the ageMent.
Licences SYPRC does not hold ary lin5 With regards to alcohol or entertainmenL These need to be arranged bythe hirer. Risk Management Insurance: The Bullfields Centre is insured with re5pert to propety damage (buildings insurance) by Ansvar Insurdnte (£428.388 cover). Jt is insured with the same company with respectto COFrtents1£13,6701fft public fBbility 1£5IKKJ.(KIOI. employers liability (£lO,(X)o,O) and legal assistsnce. The management committee recognises that it is under a leEal obligation to protect the butldtn& and tts u5er5 through adequate and appropriate insurnnce. Building Issues Gas appliantrs and portable electTical appliances are tested ty qualified personnel annually (Lodge & Sons} The mains electrical installation is checked by a qualified engineer every5 years The mains Fire alann and Firefighting applian5 are inspected annually under contract Wbth the Supplier (Home & Offi} Playground equipment is inspected monthly. and maintenance work carried out a5 required (Broadmead Leisurel Objectives of the tharity The objective of SYPRC 15 as o community ntre for hire to organisations for the benefit of young people (Defined on the Charities Cornmission website as TrECREATION GROUND OR PLAYING FIELD FOR THE BENEFIT OF PERSONS OF EITHER SEX RESIOENT IN THE BENEFICIAL AREA WHO HAVE NOT AThAINED THE AGE OF SEVENTEEN YEARS, WITHOW DISTINCTION OF POLITICAL RELIGIOUS OR OTHER OPINIONS.? Principal Activities in pursuit of objertives The hall is hired to High Wych Prtrkhool Nursery Monday to Friday during term time. It is also hired to Youth Connexions once a week during tern) time. as well as Wood Turners, Clubbercise. Graham School of Dance, Diverse Perfomiing Arts, Youth Create and Kung Fu to name a few. These are all regular bookings- The hall is available for hire, mainly at weekends. for children's parties primanly. but akso social functions, wedding receptions etc. The main hire of the hall is to High Wych Pre-Scttt)ol Nursery (HWP5NI. whith have been named for expansion within the additional housing developments belng bullt In Sawbrhtseworth. This will mean that the Prfrschool may need additional Spa and/or facilities whith y a working closety with thern to attempt to deliver. This would also mean a period of growth forthe Bullfields centre, as the changing room alterdtions are still in the pipeline. This would enable HWPSN to facilitate more age appropriate athwties as they caterfor children aged 2 to rising 5 and would mean that SYPRC could hire two separate halls in the evenings and at weekend5. Holiday bookings are made to Diverse Perforniing Arts. THESE AcnvmES LisfED ARE PRIOR TO COVID RERICTIONs. THE PRE SCHOOL HAD A SHORT PERIOD OF SHDOwN IN 2020 BEFORE RE-OPENING TO KEYWORKER FAMILIES.
Reserves policy SYPRC tjoes not have a reseNe's policy btrt wiu be looking to implement one for the year to 31 December 2022. Funding strategy It is the stregY of the management committee to manage the revenue budget on a self-financing basis. The contributions made by hall u*rs are setto achieve this. Volunteers Effort Management Costs are kept to a minimum u5ingvolunteers. Internal cleaning is outsourced at a cost of around £50(KI. per annum. and the centre rnanager is currently paid £150 per month. Litter picking within the ground5 15 also outsourced to ensure that the hall is alw a5 presentable as possible. It Ès such 3 shame that the generdl public are not able to pick up t1r litter etc. and therefore this costs the ntre around £IO(M) per annum. 2021 achievements Due to the Covid restrictions in place it has been very dlfficuh to achieve much. iKrt first film night usin8 a local council grant is planned for earty 2022. We have managed to continue to meet and have manged to keep the hall going and the majority or gUlar hirers are back to prtrcovtd hire orsimilar arrdngements although some have reduced hours of hire as necessaryfor their own business needs.. We have begun meetings with an ArchitecL aFMI the Pre-sthool to further our plans for redesigning aThl increasing the space in the changing room area of the h311. SYPRC will apply for Section 106 money from the developments in Sawbridgeworth. and HWPSN are also applying foran Eady Years pot of morw from SeLtion 106 funds too. Future Plans Considering the new developments forsawbridgeworth. SYPRC is abwdre of the need to expand its facilities and make the most of the ones we currently have. We are w01n8 closefy with High Wych Pre-school Nursery lour main hirer) to ensure the schooling needs of the youngest are met within Sawbridgeworth (plans to expand Mandeville are already in pla for Primary schoolin& and Leventhorpe expanded to an 8 form enty school fve years ago for Secondary Schooling). An expansion of the hall by refurbishment and layout restructure of the changing room block would eroble SYPRC to provide community Spa for more groups as the number of children and young people in Sawbridgeworth continues to grow. Signed= osttion:.- Full name-. Signed: . Position:.-.. Full name-_
11:15 PM
29/08/22 Accrual Basis
Sawbridgeworth Young Peoples Recreational Centre Profit & Loss
January through December 2021
| Ordinary Income/Expense Income Hall Hire Income Field Hire Income Grants Polling Station Income Bank Interest Earned Total Income Expense Accountancy Fees Event Expenses Centre Manager Costs Cleaning & Maintenance Waste Collection Litter Picking Regular Hall Cleaning Total Cleaning & Maintenance Depreciation Expense Playground Equipment Total Depreciation Expense Dues and Subscriptions Insurance Expense Printing, Postage & Stationery Professional Fees Architects Fees Surveys Total Professional Fees Rates & Utilities Water Electricity Total Rates & Utilities Repairs and Maintenance Grounds Maintenance Playground Inspection Playground Repairs Premises Repairs Repairs and Maintenance - Other |
Jan - Dec 21 25,487.84 1,680.00 9,000.00 192.00 0.20 36,360.04 200.00 0.00 1,650.00 1,858.26 998.47 5,665.51 8,522.24 1,434.07 1,434.07 36.00 1,175.22 128.09 2,400.00 0.00 2,400.00 423.39 0.00 423.39 324.34 708.00 1,686.00 6,788.61 878.44 |
Jan - Dec 20 |
|---|---|---|
| 19,580.55 740.00 3,000.78 192.00 5.45 |
||
| 23,518.78 200.00 52.69 1,370.00 1,757.89 906.56 4,639.10 7,303.55 1,188.00 1,188.00 70.00 1,138.50 0.00 5,100.00 2,988.40 8,088.40 472.68 8,845.57 9,318.25 1,406.00 630.00 1,984.80 3,959.02 0.00 |
Page 1
11:15 PM
29/08/22 Accrual Basis
Sawbridgeworth Young Peoples Recreational Centre Profit & Loss
January through December 2021
| Total Repairs and Maintenance Sundry Expenses Telephone Total Expense Net Ordinary Income Other Income/Expense Other Income Damage Reimbursement Covid 19 Grant Total Other Income Net Other Income Profit for the Year |
Jan - Dec 21 10,385.39 226.16 506.37 27,086.93 9,273.11 45.00 35,671.93 35,716.93 35,716.93 44,990.04 |
Jan - Dec 20 |
|---|---|---|
| 7,979.82 139.30 242.05 |
||
| 37,090.56 | ||
| -13,571.78 0.00 20,000.00 |
||
| 20,000.00 | ||
| 20,000.00 | ||
| 6,428.22 |
Page 2
Independent examiner's report to the trustees of Sawbridgeworth Young People’s Recreation Centre
I report on the accounts of the Trust for the year ended 31[st] December 2021, which are set out on page 1.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Georgina Beecham FCCA Address: 185 Carters Mead, Harlow, Essex, CM17 9EU Date: 30 August 2022