Registered Charity Number: 302455
THE PIONEER CLUB
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
THE PIONEER CLUB
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
CONTENTS
| Club Information Report of the Trustees Independent Examiner’s Report Statement of Receipts & Payments Statement of Assets & Liabilities Notes to the Financial Statements |
Page(s) |
|---|---|
| 1 2 3 4 5 6-7 |
THE PIONEER CLUB
FINANCIAL INFORMATION
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
CURRENT TRUSTEES: Co-Chair : A Kilvington Co-Chair : A Cooper Vice Chair : Vacant Hon Secretary : Vacant Other Trustees : M Andrews - resigned 20.01.22 C Willoughby J Selby Cllr Helen Campbell - resigned 27.01.23 Graham Kentsley Phil Coates Kelli Watson Amy Lander - appointed February 2022 Jez Levy - appointed September 2022
ADDRESS & CONTACT DETAILS:
Heathlands Drive
Harpenden Road, St Albans, Herts AL3 5AY E-mail: sue.frost@pioneer.club.co.uk Telephone: 01727 850741
INDEPENDENT EXAMINER:
Fenlon & Co
Chartered Certified Accountants Rivermill House, 6 High Street Wheathampstead, Herts AL4 8AA
REGISTERED CHARITY NUMBER: 302455
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aim
Our primary objective is to help and educate young people through their leisure activities to develop their physical, mental and moral capacities so they grow into fully rounded members of the community. The Management Committee are also keen to offer our facilities to other members of the wider Community who will benefit from use of the Club.
The trustees have due regard for the guidance on public benefit.
Page 1
THE PIONEER CLUB
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
The trustees present their report with the financial statements of the Charity for the year ended 31st December 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in March 2005.
The Accounts are prepared on the Receipts & Payments basis.
ACHIEVEMENT AND PERFORMANCE
The year end was moved from 31[st] March 2021 to 31[st] December 2021 giving a nine month reporting period in the previous year . The year in review is 12 months.
Total Receipts raised in the year were £110,365 compared with £89,499 for the previous period.
There was a deficit of receipts over payments of £50,234 compared with a surplus of £2,675 in the previous period.
FINANCIAL POSITION
After the deficit of £50,234 the Charity’s financial position has deteriorated from £71,557 to £21,235 bank and cash balances at 31[st] December 2022.
Reserves Policy
The current policy of the trustees is to build up the Charity reserves to a higher level.
Approved by Order of the Board of Trustees on …………………… 2023 and signed on its behalf by:
A. Kilvington – Trustee
A.Cooper – Trustee
Page 2
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
THE PIONEER CLUB
I report on the accounts for the year ended 31[st] December 2022 set out on Pages 4 to 7.
Respective responsibilities of trustees and examiner
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under Section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those notes; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P Laskier FCCA Principal Fenlon & Co Rivermill House 6 High Street Wheathampstead Herts AL4 8AA
________ Dated
Page 3
THE PIONEER CLUB
STATEMENT OF RECEIPTS & PAYMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
| RECEIPTS Donations Gigs Hall Hire Skating & Skate Park Hire Interest received Grants PAYMENTS Gig Cost Canteen Costs Other Direct Costs License Fees & Ground Rent Water Rates & Refuse Heat, Light & Power Postage, Print & Stationery Insurance Telephone & Computer Costs Repairs & Refurbishment Bank Charges & Paypal Fees General Expenses Wages & Salaries Happy Camp Costs Governance – Independent Examination Bookkeeping Interest Payable (DEFICIT)/SURPLUS FOR THE YEAR Bank & Cash Balances Brought Forward BANK & CASH BALANCES CARRIED FORWARD |
Notes 3 |
01.01.2022 to 31.12.2022 £ £ 4,738 31,527 4,358 50,095 136 19,511 110,365 21,407 5,030 2,263 230 8,967 5,743 818 2,408 2,477 26,455 1,176 1,546 60,308 19,852 846 684 478 160,688 (50,323) 71,557 21,234 |
01.04.2021 to 31.12.2021 £ £ 5 10,006 1,303 33,043 5 45,137 89,499 5,610 1,076 1,753 - 11,618 3,976 183 - 2,562 2,719 718 897 36,297 18,527 888 - - 86,824 2,675 68,882 71,557 |
01.04.2021 to 31.12.2021 £ £ 5 10,006 1,303 33,043 5 45,137 89,499 5,610 1,076 1,753 - 11,618 3,976 183 - 2,562 2,719 718 897 36,297 18,527 888 - - 86,824 2,675 68,882 71,557 |
|---|---|---|---|---|
89,499 86,824 |
||||
2,675 68,882 |
||||
71,557 |
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THE PIONEER CLUB
STATEMENT OF ASSETS & LIABILITIES AT 31[ST] DECEMBER 2022
MONETARY ASSETS Lloyds Current Account Lloyds Deposit Account COIF Deposit Account Funds held by Paypal Cash Balances Bank & Cash Balances Less: Bank Loan Financial Position FIXED ASSETS Fixed & Relocatable Ramps (allowing for depreciation) Other Equipment at Valuation OTHER ASSETS Canteen Stock Bar Stock for Music Events Receipts from 23rdDecember Event Debtors: Hall Hire Skatepark Hire LIABILITIES Trade Creditors Studio Materials & Furnishings to be bought per grant Purchase of Defibrillator as per grant Happy Camp costs Christmas 2022 Amounts owed to payroll company Accrued Independent Examination Fee Gas & Electricity Costs for 23rdDecember Event |
31.12.2022 £ 5,324 21,250 10,026 3,690 1,778 42,068 (20,833) 21,235 20,000 3,500 23,500 302 788 9,337 6,300 9,206 25,933 1,576 5,000 1,200 2,477 3,346 972 1,370 448 16,389 |
31.12.2021 |
|---|---|---|
| £ 4,410 61,000 10,000 19,321 1,826 96,557 (25,000) 71,557 1,500 3,500 5,000 291 1,900 - 2,785 - 4,976 - 5,000 1,200 4,060 1,263 846 - - 12,369 |
The financial statements were approved at the Extraordinary General Meeting by the Board of Trustees on 18[th] September 2023 and were signed on its behalf by:
A. Kilvington - Trustee
A. Cooper – Trustee
The Notes on Pages 6 -7 form part of these Financial Statements
Page 5
THE PIONEER CLUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2022
1. ACCOUNTING POLICIES
Accounting Convention
The financial statements have been prepared on the Receipts & Payments basis, and in accordance with the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Receipts
Receipts are included on the Statement of Receipts & Payments when the Charity is in receipt of cash, cheques or electronic payments.
Payments
Expenditure is accounted for when payment is made and has been classified under headings that aggregate all cost related to the category.
Tangible Fixed Assets
Purchases of equipment are treated as expenses.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow-moving items.
Taxation
The Charity is exempt from tax on the charitable activities.
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
THE PIONEER CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2022
(Continued)
2. TRUSTEES’ REMUNERATION AND RECEIPTS
There were no trustees’ remuneration or other benefits for the year ended 31st December 2022 nor for the period ended 31[st] December 2021.
Trustees’ expenses
Trustees may be reimbursed travel expenses in respect of voluntary work at the Club.
- GOVERNMENT GRANTS RECEIVED
| 3. | **GOVERNMENT GRANTS RECEIVED ** | ||
|---|---|---|---|
| 4. | Furlough Claims Defibrillator Grant St Albans District Council Covid Grants Happy Camp Grant (Herts C.C.) Music Project Grant STAFF COSTS t Wages and Salaries Average monthly number of employees |
01.01.22 to 31.12.22 £ - - - 19,511 - 19,511 01.01.22 o 30.12.22 t £ 60,308 11 |
01.04.21 to 31.12.21 |
| £ 2,817 1,200 12,000 24,120 5,000 45,137 01.04.21 o 31.12.21 £ 36,297 10 |
All employees worked part time. No employees received emoluments in excess of £60,000. In the period to 31.12.22. £nil (previous year £2,817) was recovered from furlough grants.
5. FUND BALANCES
Balance B/Fwd at 01.01.2022 (Deficit)/Surplus for the period Balance C/Fwd at 31.12.2022 |
31.12.2022 3 £ 71,557 ( 50,323) 21,234 |
1.12 2021 |
|---|---|---|
( |
£ 68,882 2,675 71,557 |
There are restrictions on The Club funds. £1,200 is earmarked to purchase a defibrillator and £5,000 is to be used to purchase building materials & furnishings for the recording studio. These amounts are recorded as liabilities on the Statement of Assets and Liabilities.
Page 7