Pirton Village Hall Registered Charity No. 302444
Trustees’ Annual Report 1st January 2025 – 31st December 2025
Names of Trustees
Joe Charlesworth – Chair Keith Hooton - Treasurer Tanya Hair – Bookings Secretary Peter Johnson Janet Simmons Pam Waters
Governance
Pirton Village Hall was built in 1933 on land donated by a village. It was built for the enjoyment of all residents of the village.
In 1970 management of the hall and ownership of the hall was vested in the Charity Commissioners. The Charity Commissioners documentation lays down the management structure for the running of the hall.
Appointment of Trustees and Committee
The trust deed governs the appointment of trustees and the management of the charity
The Management Committee consist of four elected members, a booking secretary and representatives of groups who use the hall on a regular basis
The committee meet regularly to discuss the running of the hall, review funding and address any maintenance issues
Hiring Agreement
Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement.
Licences
The hall has a licence to serve alcohol and is licensed by the Performing Right Society for live and recorded music.
Risk Management
Insurance
The village hall is insured with respect to £1.58mn property damage (buildings insurance) by Ansvar Insurance. It is insured with the same company with respect to contents (up to £47,542), public liability (£5mn) employers’ liability (£10mn) and legal assistance (£250,000)
The Management Committee recognises that it is under a legal obligation to protect the building, its users and employees through adequate and appropriate insurance.
Building Issues
Portable electrical appliances are tested by qualified personnel annually.
Fire-fighting appliances are inspected annually.
A Fire Safety Risk Assessment is updated annually by the Committee’s own Fire Safety Officer as required by law.
Volunteers from the Committee carry out other regular maintenance checks.
A crack has been discovered in the external wall of the Pumpkin Room. A claim for possible subsidence has been raised with the insurance company who have appointed an assessor to investigate the cause. The village hall is awaiting the report of this investigation.
Objectives of the Charity
The provision and maintenance of a village hall for the use for the inhabitants of Pirton and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life of the said inhabitants
The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit as shown in the list of activities pursued this year.
Principal Activities in pursuit of Objectives
The hall is in use most days of the week for a variety of activities including pre-school play group, Cub Scouts, Table Tennis Club, Toddler Group, Pilates, Yoga, Amateur Dramatics, Film Club
The hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and occasional fundraising events
Funding Strategy
It is the strategy of the Trustees to manage the revenue budget on a self-financing basis. The contributions made by users of the hall are set to achieve this.
2025 Achievements
Bookings for the hall in 2024 were good, with the funds used to maintain and improve the hall.
The trustees and committee have achieved the following:
- Completion of the kitchen refurbishment of the kitchen - started in 2024
Future Plans
The floor in the Pear Tree Room used by Play Aloud is sagging in places. Consideration is being given to repairing the floor once sufficient funds are available
Reserves Policy
The charity has £5,540 in the bank at year-end. The trustees aim to keep £4000 in reserve to cover unforeseen expenditure. Should the balance fall below this amount then the committee completes fundraising activity to replenish the account.
The trustees declare that they have approved the trustee’s report above.
Signed on behalf of the charity’s trustees
Signature:
Full name: Keith Hooton Position: Treasurer Date: 5[th] February 2026
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Notes to the Accounts
1. Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
Income Recognition: Income is included in the Statement of Financial Activities (SoFA) when, the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability
2. Fixed Assets & Depreciation
The original Village Hall building and any fittings therein have been completely depreciated over time.
Buildings fixed assets therefore comprise the new Bar Extension (built 2018-19) only, which will be depreciated over a 40yr period, commencing with its opening in January 2019.
The expenditure on the kitchen refurbishment in 2025 has been capitalised in the accounts for 2025 and will be depreciated over a 15yr period. The Furniture and Fixtures fixed assets have been split to separate the existing Furniture fixed assets from the Kitchen fixed assets. This has been done in order to facilitate the depreciation of these assets over different time periods.
3. Remuneration of employees and/or trustees
The charity has no paid employees. No trustees received remuneration in relation to their activities for the charity.
4. Grants and Donations accounts
In 2025, the Village Hall received voluntary donations from village residents and organisations amounting to £880. This money, together with the balance of £6,778 from 2024, was spent on completion of the kitchen refurbishment work.
A balance of £78.74 from the grants and donations received towards resurfacing of the car park remains unspent from 2024. This money should be spent in 2026.
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