Pirton Village Hall Registered Charity No. 302444
Trustees’ Annual Report 1st January 2024 – 31st December 2024
Names of Trustees
Joe Charlesworth – Chair Keith Hooton - Treasurer Tracy Webber - Secretary Tanya Hair – Bookings Secretary Rodney Marshall Peter Johnson Janet Simmons Pam Waters
Governance
Pirton Village Hall was built in 1933 on land donated by a village. It was built for the enjoyment of all residents of the village.
In 1970 management of the hall and ownership of the hall was vested in the Charity Commissioners. The Charity Commissioners documentation lays down the management structure for the running of the hall.
Appointment of Trustees and Committee
The trust deed governs the appointment of trustees and the management of the charity
The Management Committee consist of four elected members, a booking secretary and representatives of groups who use the hall on a regular basis
The committee meet regularly to discuss the running of the hall, review funding and address any maintenance issues
Hiring Agreement
Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement.
Licences
The hall has a licence to serve alcohol and is licensed by the Performing Right Society for live and recorded music.
Risk Management
Insurance
The village hall is insured with respect to £1.2mn property damage (buildings insurance) by Ansvar Insurance. It is insured with the same company with respect to contents (up to £27891, public liability (£5mn) employers’ liability (£10mn) and legal assistance (£250,000)
The Management Committee recognises that it is under a legal obligation to protect the building, its users and employees through adequate and appropriate insurance.
Building Issues
Portable electrical appliances are tested by qualified personnel annually.
Fire-fighting appliances are inspected annually.
A Fire Safety Risk Assessment is updated annually by the Committee’s own Fire Safety Officer as required by law.
Volunteers from the Committee carry out other regular maintenance checks.
Objectives of the Charity
The provision and maintenance of a village hall for the use for the inhabitants of Pirton and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life of the said inhabitants
The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit as shown in the list of activities pursued this year.
Principal Activities in pursuit of Objectives
The hall is in use most days of the week for a variety of activities including pre-school play group, Cub Scouts, Table Tennis Club, Toddler Group, Pilates, Yoga, Amateur Dramatics, Film Club
The hall is available for hire for private functions including children’s parties, wedding receptions, funeral teas, village social functions and occasional fundraising events
Funding Strategy
It is the strategy of the Trustees to manage the revenue budget on a self-financing basis. The contributions made by users of the hall are set to achieve this.
2024 Achievements
Bookings for the hall in 2024 were good, with the funds used to maintain and improve the hall.
The trustees and committee have achieved the following:
-
New door installed for Pirton Players
-
Re-surfacing of the car park
-
Refurbishment of the kitchen started – to be completed in 2025
Future Plans
Complete the refurbishment of the kitchen and appliances. This work has been largely funded by voluntary donations from village residents.
The floor in the Pear Tree Room used by Play Aloud is sagging in places. Consideration is being given to repairing the floor once sufficient funds are available
Reserves Policy
The charity has £11,310 in the bank at year-end. The trustees aim to keep £4000 in reserve to cover unforeseen expenditure. Should the balance fall below this amount then the committee completes fundraising activity to replenish the account.
The trustees declare that they have approved the trustee’s report above.
Signed on behalf of the charity’s trustees
Signature:
Full name: Keith Hooton Position: Treasurer Date: 9[th] June 2025
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Notes to the Accounts
1. Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
Income Recognition: Income is included in the Statement of Financial Activities (SoFA) when, the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability
2. Fixed Assets & Depreciation
The original Village Hall building and any fittings therein have been completely depreciated over time.
Buildings fixed assets therefore comprise the new Bar Extension (built 2018-19) only, which will be depreciated over a 40yr period, commencing with its opening in January 2019.
The expenditure on the kitchen refurbishment in 2024 has been capitalised in the accounts for 2024 and will be depreciated over a 15yr period once the work is complete in 2025. The Furniture and Fixtures fixed assets have therefore been split to separate the existing Furniture fixed assets from the new Kitchen fixed assets. This has been done in order to facilitate the depreciation of these assets over different time periods.
3. Remuneration of employees and/or trustees
The charity has no paid employees. No trustees received remuneration in relation to their activities for the charity.
4. Grants and Donations accounts
In 2024, the Village Hall received an S106 Grant of £2,905 from North Herts District Council for construction of a new door for use by Pirton Players. This money was fully spent on construction of this facility.
In 2024, the Village Hall received a 2[nd] S106 Grant of £600 from North Herts District Council for resurfacing of the car park. £521 of this money was spent on the resurfacing work, with the remainder to be spent in 2025.
In 2024, the Village Hall received voluntary donations from village residents and organisations amounting to £11,575. £6,778 of this money was spent on the refurbishment work, with the remainder to be spent in 2025.
Independent exarnlnerf5 reportts the tnutee5 of phion Vllky Hall I report iothe tru5teeson myexamination of the accounts ol ihe Pirton Village Hall (the Trust) for the year ended 31 December 2024. Aesppnslbllklos and bxls of r•port As ihe charfty trustee5 oltht Tru5tyou are resp¢ lor tht preparntlon of the accounis in accordance wSth ihe requlrements otthe Charitles Act 1011 I'the •rfl. I report In respect of my exarnlnatiofi of thtTrnsVs accounts carried out undersertion 14S of the 2011 Act and In carryin6 Out my examinatJDn I haye lollowed all the appllcable Dlrections given by the Charity Cornmission under seaion 14515llbl off the Art. Ihd•pwthni exaffAn•rfsst•teiMnt I hove rompleted my examlnatfjon. I confirm that no mthvl•l matters have come to my •ttentlon In onn¢ttion with the examlnatlon Bivin8 me cause to believe ihat in •ny materi41 respert-. l. •¢countlni record5wer¢ noi kept In respe¢t of theTryst as req¢Jired by 5ect4on 130 of the Act,. or 2. Ihe accountsdo not •¢¢ordwlth ihose records. I have no ¢onterns and have ¢tyne across no other matters In ¢¢nnertlon wlth the examination to whlch attention should be drawn In ihls report In ord•r to enable a woper und•rstandln8 of the ccounts t¥ be reached. Sl#n•d.. 14•me'. Relevanr profe5$1on•l qualllk•tk)n or membershlp of wofessloThal bodles Ilf anyl-. Address.. HA o fw7£& (of i A rGf7QJ Date.. JvN-202
Profit and Loss Pirton Village Hall
January-December, 2024
| DISTRIBUTION ACCOUNT | TOTAL |
|---|---|
| Income | |
| 4000 Sales Income - Lettings | 18,021.25 |
| 4010 Other Income | 1,799.00 |
| 4020 Bar rental | 200.00 |
| 4030 Bar Income | 3,273.96 |
| 4100 Storage income | 528.50 |
| 4110 Craft Fair Income | 1,145.00 |
| Uncategorised Income | 2.94 |
| Total for Income | £24,970.65 |
| Cost of Sales | |
| Gross Profit | £24,970.65 |
| Expenses | |
| 6000 Rates | 299.40 |
| 6010 Water | 2,656.44 |
| 6020 Electricity | 3,071.84 |
| 6030 Gas | 2,168.17 |
| 6040 Insurance | 2,540.00 |
| 6050 Broadband | 340.20 |
| 6060 Telephone | 37.99 |
| 6070 Refuse Collection | 1,418.69 |
| 6080 Office/General Administrative Expenses | 192.80 |
| 6090 TV License | 169.50 |
| 6100 Cleaning | 3,102.50 |
| 6110 Cleaning Materials | 929.45 |
| 6120 Repair and maintenance | 8,323.22 |
| 6130 Equipment Inspections | 557.98 |
| 6140 Bar license | 180.00 |
| 6150 Performing Rights License | 542.72 |
| 6210 Kitchen Equipment | |
| 6220 Equipment | 25.49 |
| 6230 Bar Equipment | 342.43 |
| 6240 Bar Expenses | 1,579.78 |
| 6500 Bank charges | 65.20 |
| Uncategorised Expense | 2.00 |
| Total for Expenses | £28,545.80 |
| Net Operating Income | -£3,575.15 |
| Other Income | |
| 4200 Grants Received | 3,505.00 |
| 4300 Gifts and Donations | 11,575.00 |
| 4370 Fund Raising Events | 1,485.65 |
| 4600 Interest earned | 19.45 |
| Total for Other Income | £16,585.10 |
| Other Expenses | |
| 6300 Depreciation | 1,709.96 |
| Total for Other Expenses | £1,709.96 |
| Net Other Income | £14,875.14 |
| Net Income | £11,299.99 |
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Accrual Basis Thursday, April 10, 2025 04:13 PM GMTZ
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