## **Trustees’ Annual Report for the period** **From: 1[st] January, 2021 to 31[st] December, 2021 Charity name: North Mymms Memorial Hall Charity registration number: 302439** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
To provide a village hall for the use of
Para 1.17 the inhabitants of the Parish of North
Summary of the
Mymms and its neighbourhood. It is
purposes of the charity
the focal point in the Parish for many
as set out in its
local events, meetings and
governing document entertainments with the object of
enhancing the life of the community.
The Hall has been serving the North
Para 1.17 and
Summary of the main 1.19 Mymms community since its
activities in relation to foundation in 1957 and is completely
those purposes for the self-funded.
public benefit, in
particular, the activities, The hall is let on an hourly basis to a
projects or services number of local clubs and classes for
identified in the specific groups during the day,
accounts. evenings and weekends. These range
from exercise and dance classes for
retirees, mother and baby groups,
children’s parties, and events
supporting local charities such as the
Isobel Hospice.
The trustees arrange many activities
such as tea dances, and events for
children at Easter and Christmas.
Following the cancellation of the
Hertfordshire County Council mobile
library in the area, the Memorial Hall
incorporated a community ‘Book
Swap’ service, which has run
successfully since 2016.
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Statement confirming Para 1.18 All the Trustees are aware of the whether the trustees Charity Commission guidance on have had regard to the public benefit, and confirm guidance issued by the compliance when planning our Charity Commission on activities. public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **----- Start of picture text -----**
SORP reference
We regularly apply for, and are
grateful to receive grants from
Policy on grant making Para 1.38 national lottery and regional
charitable organisations, local
businesses and governmental bodies
to carry out specific activities and for
the maintenance and improvement to
the hall’s facilities.
The management committee offers
Policy on social Para 1.38 reduced charges for local charities
investment including and the hall hosts a number of
program related charitable events for local societies.
investment
Contribution made by Para 1.38 The management committee
volunteers comprises unpaid local volunteers, as
are the organisers of special events.
Other
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## **Achievements and Performance** |||SORP reference||| |---|---|---|---|---| ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|Following the success of the service
the main hall is opened twice a month
so local people can meet friends,
make new ones, exchange books from
the growing library and enjoy
refreshments within a large
community meeting place.
The hall now ofers a delivery service
to elderly residents for books and
jigsaw puzzles, and local
schoolchildren visit during the annual
“Bookday”.
The hall hosted a number of events
for the community during the year
including afternoon teas, dances, a
murder mystery evening, children’s
Easter Egg Hunt, and usually a
children’s Christmas Fayre.
We produced a community
pantomime at the end of 2021, with
performers from the local community
including children from local schools|| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against We continue to enhance our
objectives set Para 1.41 electronic booking system for the hall
which enables us to keep track of
events, monitor income and raise
invoices.
We have established and enhanced a
dedicated website which informs the
community of upcoming events and
hall availability.
We have completed refurbishing an
old storage room which has added to
the facilities available for hire.
Performance of During the year we have received
fundraising activities funding from local recreational
against objectives set Para 1.41 charities, from our local borough and
parish councils.
We also benefit from “ad hoc”
payments by local folk who attend
coffee mornings, and the sale of local
products gifted to the hall.
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Investment performance We seek to maintain a positive
against objectives Para 1.41 balance between expenditure and
income, and maintain a reserve fund
for building repairs.
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 We have been the recipients of a
financial position at the number of specific grants from the
end of the period parish council, and other local bodies
for enhancement of stage lighting and
sound.
We have completed refurbishment of
an underused storage area, which is
now available for hire.
Statement explaining Para 1.22 The policy of the Management
Committee is to hold a reserve to
the policy for holding
allow for any emergency funding
reserves stating why
requirements.
they are held
All our funding is unrestricted and
readily available.
Amount of reserves held Para 1.22 Minimum of £20,000 in reserve,
comprising approximately £14,200 in
National Savings and the balance in
cash resources. We have noted in our
accounts the low levels of interest
paid on our National Savings account
in 2021.
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 Not applicable
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The primary source of funding is from
letting the hall’s facilities for special
The charity’s principal sources of funds Para 1.47 events, regular lessons and classes.
(including any
We hold special fund-raising events
fundraising) from time to time, but regularly apply
for and receive, grants from local and
national organisations to carry out
more specific maintenance and
improvement activity and this will
continue in the future.
As stated above policy of the
Investment policy and Para 1.46 Management Committee is to hold
objectives including any sufficient reserves to allow for any
social investment policy emergency funding requirements.
adopted
We have a very supportive local
A description of the community, but like many charities
principal risks facing the Para 1.46 suffer from the scarcity of volunteers
charity who can give of their time on a
regular basis.
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In common with many institutions, we have had the challenge of re-opening after Covid-19 closure, and of course acknowledge the potential for recurrence. Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed dated 8th February, 1960
document
How is the charity Para 1.25 Trust with a maximum of 9 elected
constituted? trustees and up to 4 co-opted
members.
North Mymms Parish Council shall
appoint one member of the
Committee
Trustee selection Para 1.25 Trustees are appointed or reappointed
methods including every three years at the Annual
details of any General Meeting held in August
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
All policies and procedures are
Policies and procedures discussed, voted on and agreed at
adopted for the meetings of the Management
induction and training of Para 1.51 Committee held at least once a
trustees quarter. All decisions are recorded in
the minutes of the meetings.
Trustees joining the Management
Committee are given a broad outline
of their responsibilities prior to joining
and subsequently provided with a
personal copy of the Trust Deed.
The Management Committee has a
The charity’s close working relationship with North
organisational structure Mymms Parish Council and at least
and any wider network Para 1.51 one member of the Committee is a
with which the charity Parish Councillor.
works
The Parish, Borough, and County
Councils have provided grants
previously to support the work of the
Committee.
The Memorial Hall was built by public
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||Relationship with any
related parties|Para 1.51|subscription and is named in memory
of the men of the Parish who died in
the two world wars and, as such, is an
Imperial War Museum Registered War
Memorial.
The Management Committee liaises
with the War Memorials Trust, which
has previously provided a grant to
restore our War Memorial Board.|| |---|---|---|---|---| |||||| ## **Reference and Administrative details** Charity name North Mymms Memorial Hall Other name the charity NMMH uses Registered charity 302439 number Charity’s principal 36 Station Road, address North Mymms, Hertfordshire, AL9 7PG ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person
Dates acted (or body)
Trustee name Office (if any) if not for entitled to
whole year appoint trustee
(if any)
Anthony John Green Chairman NMMH
1 Management
Committee
Paul Thomson 10/09/2022 As above
2
Frances Thompson As above
3
Jennie Dee As above
4
Teresa Florence TRAVELL North Mymms
5
Parish Council
North Mymms Parish Custodian Trustee
6
Council
7
8
9
10
11
12
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Bank NatWest Bank Plc 13 Stonehills, Welwyn Garden City, Hertfordshire
AL8
6ND
Account Chris Birtwistle 29 Brookmans Avenue, Brookmans Park, AL9
ant FCA 7QH
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**Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anthony John Green **Position (eg** Chair **Secretary, Chair, etc)** **Date** 30/11/2022 NORTH MYMMS MEMORIAL HALL 36 STATION ROAD WELHAM GREEN HERTS AL9 7PG NORTH MYMMS MEMORIAL HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED THE 31ST DECEMBER 2021 AND BALANCE SHEET AT THAT DATE ms Memorfal Hall Balance at the 31st Decemb r 2021 2020 2021 SSErs Flxed Assets Freehold Property Flxtures and Fittlngs 9624 30467 31M67 27018 Le88 Deprocialion 27878 2589 12213 13075 Total Flx•d A•••ts CURRENT ASSE Bank Current Account NSB Investmant Prepayments 33869 14240 166 48266 26427 14241 40824 CURRENT LIABILITIES Amount held for Book Swap Grants In advancg Accrual 1850 13161 150 15151 453 1400 1863 33114 38971 46189 81184 Flnanced by Capltal Account Reserves Speclflc RèserytrPanto Fund Ralslng Profit for the year 34724 36889 6800 3800 499S 61184 1866 46189 I have examlned the Balance Shoet dated the 318t December 2021 and the annexed Income and Expendlture Account with the l)ook8 and documents subrnltted to me and have subsequently recelved such Infonnatlon a8 requlred. I certlfy that tho Incomo and Expendlluro Account and the Balance Sheet show a true and falr view of the Finan¢lal Affalrs of the North M mms Memorlal Hall for the Yoar ond 31st Dece Hon Audltor............ Chris Birtwistle F.C.A North M mms Memorlal Hall Income and Ex ndIt￿￿ A¢counts Year Ended the 31st December 2021 2020 2021 Income 8104 850 165 Hall and Room Letting Rental Income Fund Ralslng Grant- Projector Pantomine Grants - General Donatlon Intsrost on Investments 7887 1000 4187 15501 2616 9864 1502 102 20687 31192 Exp8ndltur• 450 4468 274 1326 313 1010 6024 184 2940 soo 352 731 Accountancy Gas and Electrlclty Offlce expenses Insurance PRS and PPL Rat￿ and Wat•r Repalrs and Renewals Sundry Expense• Wages Glft Webslte Floorlng Chalrs Deproclatlon - FIx￿rn$ and Flttlngs 350 3734 150 707 450 901 9954 512 750 453 7374 862 1160 18722 26197 18722 1866 Excess Income Over Expenditure 4995 mms Memorfal Hall eet as at the 31st Decem r 2021 ASSETS Flxed Assèts Freehold Property Fixtures and Fittlngs 9624 30467 30467 27016 Lo88 Depreciation 27878 3461 13075 2589 12213 Totsl Flxed A850ts CURRENT ET Bank Current Account NSB Investment Prepayments 33869 14240 156 48265 26427 14241 40824 RRENT LIABILITIES Amount held for Book Swap Grants In advanco Accrual 1850 13151 150 15151 1400 1863 33114 38971 ET 46189 51184 Flnancod by Capltal Account Reserves Spe¢lfi¢ ReservtrPanto Fund Rolslng Profft lor tho year 34724 5800 3800 1865 46189 36689 5800 3800 4995 51184 I have examlned the Balance Sheet dated the 31st December 2021 and the annexed Income and Expendlture Account with the books and documents submltted to me and have gubsequently recelved such Informatlon a• requlrod. I certlfy that the Income and Ex￿ndIt￿￿ Account and the Balance Sheet show a true and falr view of the Financlal Affalrn of the North M mms Memorlal Hall for the Yoar ondod 31st Dece Hon Audltor..... ...... Chrfs BlrtWi8tle F.C.A