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Treasurer’s Report – Amanda Clutson

Nash Mills Village Hall Charity Number 302433

AGM 18[th] October 2021

Summary of accounts submitted and approved by our Independent Auditor – Peter Bladon on 1[st] September 2021

Income on the financial statement:

Bank interest : £1.71 on monies held in the high interest account

Lettings income = £8615.97

This is mainly made up of income from our Church groups who during a period of time in lockdown were the only groups able to utilise the hall due to Covid restrictions.

Expenses/Cleaning : £9430.00

There is a slight decrease in this figure from last year – £10010 but this was purely down to when the cut- off was. Expenses are paid every 4 weeks rather than monthly hence the slight difference.

Repairs & Maintenance = £24484.82

We have had a couple of large payments through this year’s accounts. The first was to Armstrong Landscaping for £5754 which was for ground clearance and seeding and strump and tree removal. Payments also included £17978.40 payable to Bestco Surpfacing Ltd for the car park resurfacing and marking up. The other small payments were for general maintenance items purchased by Keith for the general upkeep of the hall

Utilities : = £2177.92

This is down from previous years however it has to be noted that there were long periods of time that the hall wasn’t used during lockdown and the heating was either switched off or turned down to minimum temperature. We are signed into a 4 year fixed deal with British Gas for both our electricity and gas for a further 2 years.

Electricity = £16.21 day/ £13.79 evening / Standing charge £27.99

Gas= Unit charge of £3.89/ standing charge = £37.20

Insurance = £715.55

The Village Hall is signed up to a fixed 3 year deal with Zurich Insurance (Suffolk Holdings), a company who specialise in Village Hall insurance. We are finishing our 3 year fixed term in July and therefore can look for a more competitive quote from other providers

Sundry Expenses = £234.52

This mainly includes items for cleaning the hall (invoices mainly from Herts Fullstop), toilet roll, floor and surface cleaner, etc. We also purchased a towel dispenser for the toilets which came to £94.28. and a gift for our independent auditor for £31.61. Again, a point to note that our cleaning materials budget was lower than normal due to the fact that the hall was closed for a long period of time.

Return of deposit = £1565.00

Hirers who have paid their deposit as a BACS payment have their deposit returned by cheque once the hall has been checked over for damage. The online banking system wasn’t in operation before the end of the financial year and therefore all deposit refunds were by cheque.

Donations/Lockdown grants : £20808.00

Business Grants were received in the following denominations:

15[th] May 2020 = £10,000

11[th] December 2020 = £1334

26[th] January 2021 = £1282

2[nd] February 2021 = £6096

9[th] March 2021 = £2096

On behalf of the committee I would like to pass our thanks to Nash Mill Parish Council for the donation of £17978.40 for full reimbursement of the car park resurfacing costs. This was very gratefully received and has meant that we can now utilise this money that we would have allocated to this repair bill to the many other jobs that we have to do.

The bank account looks healthier than it has ever done partly due to the 106 money received last year and also for the grants received during lockdown. As a charity we are very grateful that we were able to access this financial support and it has to be noted that without this funding our expenditure would have vastly outweighed out income..

I would also like to give huge thanks to the rest of the Committee and Trustees for being so supportive of the Nash Mills Village Hall and doing their best to look after and treasure this wonderful asset. Also, special thanks to Richard for being our brilliant committee secretary and holding us to account for our action points, I know it is a bit of a thankless job sometimes but we are all very appreciative! Finally, huge thanks to Mr Peter Bladon again who always cheerfully agrees to audit our accounts for us.

Lets look forward to a good year ahead!

Amanda Clutson – Treasurer

16[th] October 2021

NASH MILLS VILLAGE HALL LOWER ROAD, NASH MILLS

Financial statement for the Year ending 31st March 2021

INCOME	Year to	Year to
	31st March 2021	31st March 2020
Donations	£17,978.40	£49,010.00
Bank interest	£1.71	£3.39
Lettings income	£8,615.97	£23,135.73
Lockdown grants	£20,808.00	£0.00
Total income	£47,404.08	£72,149.12
EXPENDITURE
Expenses/cleaning	£9,430.00	£10,010.00
Repairs & Maintenance	£24,484.82	£9,960.70
Equipment costs	£0.00	£0.00
Utilities	£2,177.92	£2,826.44
Insurance	£715.55	£817.25
Office/Sundries Expenses	£234.52	£442.24
Return of deposit	£1,565.00	£1,362.00
Fund raising costs	£0.00	£0.00
Advertising	£0.00	£0.00
Total expenditure	£38,607.81	£25,418.63
Surplus for the year	£8,796.27	£46,730.49

Balance sheet 2021