Trustees Report for 2020
While the reality of the last year of operations at the hall were not entirely good as we were in lockdown at the start of the year -the financial position of the Village Hall has strengthened as further COVID grants were received. For 2021, the Village Hall received nearly £20,000 in COVID grants, on top of the £12,000 odd received for 2020. As lockdown restrictions eased, use of the Village Hall by various groups started to increase and, although not yet back at pre-COVID levels, the position is positive. The loss from simply running the Hall has reduced slightly – as shown on the Income and Expenditure accounts. The year ended with a small surplus as no minor/major works were undertaken.
This will be changing in the current financial year as a major redecoration of the Main Hall and other maintenance /development work is in the pipeline. Going forward it was noted we will still need to be cautious about spending with the uncertainty in relation to energy costs. Electrical work has been completed in the Green Room kitchen. New fire-resistant curtains are planned for the main hall – cost £1870 including VAT. The main hall now has LED lights throughout – old strip bulbs have been used elsewhere in the Hall.
Our Bookings Secretary is retiring after 30 years admirable service. This has led us to review our booking, invoicing and media operations. It is planned to bring all the main functions online through a website, and online booking and invoicing systems.
Overall the position of the Village Hall is positive looking forward. However it is noted that whilst current reserves are good the absence of external funding from the Recreational Trust which has provided substantial benefits to the hall over many years will create challenges when looking for funds for development work which may be needed in the medium to long term.
Neil Clarke – Trustee and Chair of the Village Hall Management Committee.
MUCH HADHAM VILLAGE HALL – A Registered Charity (No. 302431
| BALANCE SHEET as at 31 | st |
December 2021 | |||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| £ |
|||||
| £ | |||||
| ACCUMULATED FUND | |||||
| Balance at 1stJanuary | 25,938.27 | ||||
| 21,444.77 | |||||
| Excess of Income over Expenditure | 12,352.36 | ||||
| 4,493.50 | |||||
| Transfers from Maintenance Fund | - | ||||
| - . | |||||
| 38,290.63 | 25,938.27 | ||||
| Less Net Transfer to Maintenance Fund – see Note 1 - | 4.50 | - | |||
| 5.15 | |||||
| _____ |
_______ | ||||
| Balance 31stDecember | 38,286.13 | ||||
| 25,933.12 | |||||
| Maintenance Fund – See Note 1 | 6,317.60 | ||||
| 6,318.25 | |||||
| ___ |
_____ | ||||
| 44,603.73 | 32,251.37 | ||||
| REPRESENTED BY: | |||||
| CURRENT ASSETS | |||||
| Debtors and prepayments | – See Note2 | 6,582.80 | |||
| 11,406.05 | |||||
| CAF Bank – current account | 14,299.02 | ||||
| 3,127.42 | |||||
| deposit account | 19,527.26 | ||||
| 12,675.81 | |||||
| Safron Building Society re | Maintenance Fund | 6,322.75 | |||
| 6,318.25 | |||||
| ___ | ___ | ||||
| 46,731.88 | 33,527.53 | ||||
| Less CURRENT LIABILITIES | |||||
| Creditors and accruals – See Note 3 | 2,128.10 | ||||
| 1,276.16 | |||||
| ___ | ____ | ||||
| NET CURRENT ASSETS | 44,603.73 | ||||
| 32,251.37 |
MUCH HADHAM VILLAGE HALL – A Registered Charity (No. 302431 INCOME and EXPENDITURE for the year Ended 31st December 2021
| 2021 2012 2021 | 2021 2012 2021 | 2020 | |
|---|---|---|---|
| £ | £ | £ |
|
| £ | |||
| HALL AND CARPARK LETTINGS | |||
| Income | |||
| Main Hall | 5,856.00 | 3,355.00 | |
| Green Room | 1.907.25 | 1,758.75 | |
| Front Car Park | 850.00 | ||
| 800.00 | |||
| 8,613.25 | 5,913.75 | ||
| Expenditue | |||
| Maintenance of Car Park, Drains and Gardens | 540.00 | ||
| 590.00 | |||
| Maintenance of Fire Alarms and Extinguishers | 428.30 | ||
| - | |||
| Sundry Property Maintenance | - | ||
| 175.00 | |||
| Electrical Repairs, Batteries and Bulbs | 10.02 | ||
| - | |||
| Boiler Service | 236.00 | ||
| 140.00 | |||
| Wages and National Insurance | 8,678.40 | ||
| 6,627.20 | |||
| Lighting and Heating | 3,119.85 | ||
| 3,074.56 | |||
| Water Rates | 143.63 | 284.07 | |
| Cleaning Supplies and Window Cleaning | 348.51 | ||
| 274.99 | |||
| Rubbish Disposal | 369.48 | ||
| 446.36 | |||
| Property Insurance | 703.77 | ||
| 1,070.00 | |||
| Telephone, stationery and Postage | 464.12 | ||
| 550.39 | |||
| Performing Rights Society | 415.76 | ||
| 280.00 | |||
| Community Development Association | 36.00 | ||
| - | |||
| Bank Charges | 96.00 | ||
| 60.00 | |||
| Sundry | - | ||
| - | |||
| 15,589.84 | |||
| 13,572.57 | |||
| SURPLUS/LOSSFROM HALL AND CARPARK LETTINGS | |||
| 6,976.59 7,658.82 |
|||
| MINOR/MAJOR WORKS | |||
| Other Income and Grants Received |
| Covid Grant 19,323.00 12,143.93 Building Society Income 5.15 Bank Interest 3.24 Grants from Much Hadham Recreation Trust - 19,328.95 12,152.32 Expenditure __ SURPLUS/LOSSFROM MINOR/MAJOR WORKS 12,152.32 ____ EXCESS OF INCOME over EXPENDITURE for the year 4,493.50 |
4.50 1.45 - _ _ 19,328.95 _ _ 12,352.36 |
|---|---|
MUCH HADHAM VILLAGE HALL – A Registered Charity (No. 302431 NOTES to the ACCOUNTS for the year Ended 31st December 2021
| £ 1. MAINTENANCE FUND Balance at 1stJanuary 6,313.10 Add Transfers from Accumulated Fund Interest 5.15 Less Transfers to Accumulated Fund Balance 31stDecember 6,318.25 2. DEBTORS AND PREPAYMENTS Hall Lettings and Hire of Equipment 2,240.00 Performing Rights Society - Insurance - East Herts – COVID Grant 2,143.93 MH Parish Council re Pavilion Payroll 400.00 MH Parish Council re Waste 151.26 MH Recreation Trust Grant 6,100.00 Prepayment Electricity 370.86 11,406.05 3. CREDITORS AND ACCRUALS Electricity and Gas 150.69 National Insurance 757.36 Telephone, Stationery and Postage 65.59 |
2021 2020 £ 6,313.25 3.16 6,321.41 2,836.50 - 79.39 3,226.00 80.00 260.91 100.00 _ 6,582.80 1,608.22 - 104.12 |
2020 | ||
|---|---|---|---|---|
Est Herts (Refuse Collection) 302.52 Performing Rights Society
415.76
2,128.10
1,276.16
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Much Hadharn Village Hall On accounts for the year ended 31 ' December 2021 Charity no (if any) 302431 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 31112121. Responsibilities and As the chartty trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 ('the Act"). I report in respert of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in. any material respect,: the accounting records were not kept in accordance with section 130 of the Act. or the accoun15 did not accord with the accounting records,. or the accounls did not comply wrth the applicable requirements concerning the forrn and content of accounts set out in the Charities (Accounts and Reports} Regulations 2Q08 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination_ I have no concems and have come auoss no other matters in connection with the examination to which atlention should be drawn in Ihis report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 30th May 2023 Name: P.D.H. REDBURN Relevant professional qualificationls) or body {if any): Address: 4 Culver Court, Malting Lane Much Hadham Hertfordshire SG10 6AN IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charTty accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. IER October 2018
H HADHA LLA LL- BA SHEET Dec 21 2021 2020 ULATED F Balance at I" January Excess of Income over Expenditure Transfers from Maintenance Fund 25.933.12 12,351.02 21,444.77 4.493.50 38.284.14 3.16 25,938.27 5.15 Less Net Transfer to Maintenance Fund - see Note I Balance 31 December 38,280.98 25,933.12 Maintenance Fund- See Note I 6,321.41 6,318.25 REPRESENTED BY.. CURRENT ASSEFS Debtors and prepayments- See Note2 CAF Bank- current account deposit account Saffron Building Society re Maintenance Fund 6.582.80 14.299.02 19,527.26 6.321.41 11,406.05 3,127_42 12,675.81 6,318.25 46.730.49 33,527.53 Less CURRENT LIABILITIES Creditors and accruals- See Note 3 2,128.10 1,276.16 NETCURRENT ASSETS
HA VILLAG L-ARe red No. 24 OME dEX ENDITU Efort earEn 31°D em r20 2021 2021 2021 2020 HALLAND CARPARK LEThINGS Income Main Hall Green Room Front Car Park 5,856.(X) 1.907.25 3,355.00 1,758.75 8,613.25 5,913.75 Expenditue Maintenance of Car Park, Drain5 and Garden5 Maintenance of Fire Alarms and Extinguishers Sundry Property Maintenance Electrical Repairs, Batterie5 and Bulbs Boiler Service Wages and Nationèl Insurance Li8hting and Heating Water Rates Cleaning Supplies and Window Cleaning RubbTrsh Oisposal Property Insurance Telephone. stationery and Pgstage Performing Rights Society Comtnunity Development Association Bank Charges Sundry 540.(X) 428.30 S90.00 175.00 10.02 236.00 8.678.40 3,119.85 143.63 348.51 369.48 703.77 464.12 415.76 36.00 96.00 140.00 6,627.20 3,074.56 284.07 274 99 446.36 1,070.00 550.39 280.00 60.00 15 SURPLUS/L055 FROM HALL AND CARPARK LEINGs -6,976.59 -7,658 82 MINORIMAJOR WORKS Other Income and Grants Received Covid Grant Building Society Income Bank Interest Grants from Much Hadham Recreation Trust 19.323. 12,143.93 5.15 3.24 19.327.61 12,152.32 Ex nditure 5URPLUS/LOSS FROM MINORIMAJOR WORKS 19.327.61 12,152.32 EXCESS OF INCOME over EXPENDITURE forthe year 12 49
MUCH HADHAM VILLAGE HALL-A Re istered Chari No. 302431 OTE to the ACCO NTS for ear Ended ISID 2021 2020 I. MAINTENANCE FUND Balance at 1st January Add Transfers from Accumulated Fund Interest Less Transfers to Accumulated Fund Balance 3 1st December 6,318.25 6,313.10 3.16 5.15 6 321.41 25 2. DEBT RS AND PREPAYMENT Hall Lettings and Hire of Equipment Performing Rights Societv Insurance East Herts- COVID Grant MH Parish Council re Pavilion Payroll MH Parish Council re Waste MH Recreation Trust Grant Prepayment Electricity 2,836.50 2,240.00 79.39 3.226.00 80.00 260.91 loo.00 2,143.93 400.00 151.26 6,100.00 370.86 11406.05 6 582.80 3. CREDITORS AND ACCRUALS Electricity and Gas National Insurance Telephone, Stationery and Postage Est Herts (Refuse Collection) Performing Rights Society 1.608.22 150.69 757.36 65.59 302.52 104.12 415.76