## **Trustees’ Annual Report for the period**
**From 1[st] Aug 2024 To 31[st] July 2025**
## **Charity name: LITTLE HADHAM VILLAGE HALL TRUST**
## **Charity registration number: 302425**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Little Hadham Village Hall is held upon trust for**
**the inhabitants of the Parish of Litle Hadham**
**without distinction of political, religious or**
**other opinions. Use is for meetings, lectures,**
**classes, social activities and other forms of**
**recreation and leisure time occupations with**
**the objective of improving the lives of the**
**inhabitants.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Main activities are community events: monthly**
**Community Breakfast, monthly community**
**cinema and weekly Welcome café. There are**
**clubs for bowls, village pantomime, digital**
**inclusion and fitness classes. The hall is**
**available for private and commercial hire**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All management committee members are e**
**mailed a copy of CC3: The Essential Trustee.**
**We also have a Management Trustee Induction**
**Policy in place and trustees are required to sign**
**a declaration annually which refers to the**
**Charity Commission’s guidance on public**
**benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Policy on grant making Para 1.38 LEFT BLANK
Policy on social investment Para 1.38 LEFT BLANK
including program related
investment
Contribution made by Para 1.38 The management committee is made up of
volunteers volunteers as described in the constitution.
Volunteers play an essential role in ensuring
the premises are maintained properly with
reference to health and safety legislation.
Financial management is regularly reviewed
and grant funding monitored.
Other LEFT BLANK
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
The main achievements of the charity have
been to enable community events that foster
integration of residents into the community
Summary of the main and the formation of relationships, alleviating
Para 1.20
achievements of the charity, loneliness and isolation. The monthly
identifying the difference the Community Breakfast and the weekly Welcome
charity’s work has made to the Café have had increasing numbers of
circumstances of its attendees throughout the year, making the
beneficiaries and any wider Village Hall an effective social hub. We have
benefits to society as a whole. secured grant funding that helps the above, as
well as other projects such as the community
cinema, the bereavement café, classes on
basic cooking and demonstration of air frying.
We continue to work with social prescribers
and NHS providers to provide help and support
to vulnerable groups including the elderly and
young mothers.
We provide a space for free food distribution
by Olio.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 LEFT BLANK
objectives set
Performance of fundraising Para 1.41 LEFT BLANK
activities against objectives set
Investment performance Para 1.41 LEFT BLANK
against objectives
Other LEFT BLANK
**----- End of picture text -----**
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**There are no outstanding debts, and we have**
**carried out significant refurbishment of the**
**Village Hall.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The policy on reserves is to hold at least 6**
**months operating costs and expenses. We hold**
**this level of reserves to ensure the Charity has**
**sufficient funds to manage the business of the**
**charity in the event of extraordinary or changing**
**circumstances. We also hold £25,000 in reserve**
**for unexpected refurbishment costs**|
|Amount of reserves held|Para 1.22|**£59,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hall hire, fundraising events and targeted grant**
**applications.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|LEFT BLANK|
|A description of the principal
risks facing the charity|Para 1.46|LEFT BLANK|
|Other||LEFT BLANK|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust- Constitution derived from**
**conveyance document November 1970**|
|How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|**Unincorporated**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Constitution states that 5 members are**
**elected and 9 appointed representing**
**local groups. These become the**
**management trustees. The constitution**
**also allows up to 3 co-opted members.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|LEFT BLANK|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|LEFT BLANK|
|Relationship with any
related parties|Para 1.51|LEFT BLANK|
|Other||LEFT BLANK|
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name LITTLE HADHAM VILLAGE HALL TRUST
Other name the charity uses
Registered charity number 302425
Charity’s principal address The Ford, Little Hadham, Ware, Herts, SG11 2BP
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
body) entitled to
Trustee name Office (if any) Dates acted if not for whole year
appoint trustee (if
any)
1 Jan Williamson Chair Elected
2 Joan McKinlay Vice-Chair Acting treasurer from 1 [st] Nov 2024 Elected
3 Denise Armstrong Bookings Secretary Elected
4 Kaitee Robinson Minutes Secretary Elected
5 Nina Holmes Treasurer Resigned 31 [st] October 2024 Elected
6 Annette Ludetke Appointed
7 Peter English Appointed
8 Freddie Arkell Appointed
9 Richard Mardell Appointed
10 Mike Smith Appointed
11 Judi Wheeler Appointed
12 David Willett Appointed
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alice Dain **Position (eg Secretary,** Treasurer **Chair, etc) Date** 14/4/26
|Year ended 31stJuty2025|||Year ended3tstJuty2024||
|---|---|---|---|---|
|RECEIPTS||t|RECEIPTS|f|
|201-HatlEventslncome,Fundraising||2,793.L3|20l-HatlEventslncome,Fundraising|1,565|
|202-HaLtHire-residentandNFP||11,583.79|202-Hatt Hire-residentandNFP|8,535|
|20$HattHire-Gommerciatand NonResident||16,L43.42|2O+HatlHire-Commercialand NonResident|8,084|
|20$GateringSales|||205-Catering Sales|2'074|
|206-DrinksandlceGream Sates||116.00|206-DrinksandlceCream Sates|37|
|207-Grantlncome -Attocated||9,293.50|207-Grantlncome -A[located|19,030|
|2O8-lncomeLHVHEyents(other)||615.65|208-lncomeI-HVHEvents{other}|4,630|
|209-Donations||6,069.M|209-Donations|9,821|
|z1o-Ginemalncome||589.51|2l0-Cinema lncome|L,6L2|
|212-WetcomeCaf6Donations||4,421.58|2l2-WelcomeGaf6Donations||
|213-CommunityBreakfastDonations||3,426.66|213-CommunityBreakfastDonations||
|214-BasicCoouBereavementCaf6Donations||55.00|21&Basic Cook/BereavementCaf 6Donations||
|215-Dartsand Gameslncome||-2!.30|21+Dartsand Gameslncome||
|260-Other Revenue|||260-Other Revenue|11,943|
|270-lnterest income||1,066.46|270-lnterest income|512|
|TOTAL REGEIPTS|:|56J53"04|IO]ALETAEEIS|67,782|
|PAYMENTS|||PAYMENTS||
|40o-AdvertisingandMarketing||408.31|400-AdvertisingandMarketing|650|
|404-BankFees||114.69|40+BankFees|110|
|408-Cteaning||393.28|408-Cteaning|2,U6|
|409-CteanersPay||2,350.90|409-Cteaners Pay|LM|
|410-DrinksandlceCream Purchases||343.97|4l0-DrinksandlceCream Purchases||
|415-PurchasesforEvents||1,463.13|4ls-Purchases forEvents|3r111|
|420-CateringPurchases||287.22|420-CateringPurchases|2,022|
|429-GeneraI Expenses||96.53|429-Genera[ Expenses|318|
|433-lnsurance||8,202.88|433-lnsurance|7,9L9|
|445-Gas and ELectricity||4,735.09|445-Gas andEtectricity|3,429|
|446-Water||554.s0|446.Water|834|
|447-Trade Waste||323.2:2|447-TradeWaste|347|
|448-Premises Licences||652.74|448-PremisesLieences|35|
|449-OtherLicences||359.80|449-OtherLicences|1,401|
|461-PrintingandStationary||297.45|461-PrintingandStationary|474|
|463-lT Software||744.73|46$lTSoftware|1,131|
|473- Repairs andMaintenance||2,957.75|473- Repairs andMaintenance|6,660|
|476- HatlRefurbishment||24,822.8!|476- HattRefurbishment|5,659|
|480-StaffTraining
483-Streaming Costs||s14.56|'180-StaffTraining
483-StreamingCosts|69|
|484-Window Cleaner||160.00|484-WindowGleaner||
|485-5ubscriptions||3!1.74|48&Subscriptions||
|486-GroundsMaintenance||1,535.00|48&Grounds Maintenance||
|487-RCCExpenses||128.39|487-RCCExpenses||
|489-Tetephone andlnternet||728.L6|48$Tetephoneandlnternet|682|
|490-Sundry Payments|||49o-SundryPayments|81|
|491'RenewalofEquipment|||491-RenewaI ofEquipment|904|
|493-CommunityBreaktast Catering expenses||7.,267.55|4!|3-CommunityBreakfast Gateringexpenses||
|495-WelcomeCaf 6Catering Expenses||1,465.51|495-WelcomeCaf6 Catering Expenses||
|496-Basic Cooking Expenses||23.75|496-Basic Cooking Expenses||
|TOTALPAYHENTS||55,297.40|TOTAI-PAYMENTS|38,266|
|LU-BPLUs||855.64|SIJBPLUS|29,516|
.
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on tho accounts
Section A
Independent Examlner's Report
Report to the trusteesl
members of
Little Hadham Village Hall Trust
On accounts for the year
ended
31° July 2025
Charity no
{rf any)
302425
Set out on pages
I report to the trustees on my examination of the accounts ot the above
charity (e Trtssl.) for the year ended
Responsibilities and As the charity irustees of the Trust, you are responsible for the preparation
basss of report of the accounts in accordance with the requirements of the Charities Acl
2011 {"the Act").
I report in respect of my examination of the Tnjst's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5llb} of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention
") in rnnnen.lion with
the examination which gives me cause to believe that in, any material
respect..
accounting records wcre not kept in accordance willi secllon 130 of
the Act or
the accounls do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attenlinn should be drawn in order to ¢nablc a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Date:
Independent
examiner's statemenl
Slgned:
5/5/3&
Name:
Relevant professional
qualification{s) or body
lif any):
QLMA, CGMA
Address:
ZE
IER
October 2018
Section B
Disclosure
Unly complete it the examiner needs to highlight mailers of concern (see GC32,
Independent examnatiOn of charity accounts: directions and guidance for
examiners}.
Glve here brief detalls of
any it•ms that th•
examiner wishes to
disclose.
IER
October 2018