2023-07-31-accounts

Section C: Notes to the accounts Trustees’ annual report for the period

Period start date 0 1 0 8 2 2 Period end date 3 1 0 7 2 3 Charity name LITTLE HADHAM VILLAGE HALL TRUST Charity No 3 0 2 4 2 5 (if any)

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Little Hadham Village Hall is held upon trust for the the inhabitants of the Parish of Little Hadham without distinction of political religious, or other opinions. Use is for meetings, lectures ad classes and for other forms of recreation and leisure time occupations with the objective of improving the conditions of life for the inhabitants
Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts.	Para 1.17 and 1.19	Main activities are bowls, badminton, cinema club, afternoon tea, community breakfast, digital inclusion and fitness classes, fundraising activities & private hire. To further the charities purposes, we have secured grant funding to support initiatives like warm spaces and afternoon cinema.
Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft	Para 1.18	All management committee members are emailed a copy of CC3: The Essential Trustee. We also have a Management Trustee (Induction) Policy in place and trustees are required to sign a declaration annually which refers to the Charity Commissions guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference		e re ncial
Policy on grant making	Para 1.38	LEFT BLANK
Policy on social investment including program related investment	Para 1.38	LEFT BLANK
Contribution made by volunteers	Para 1.38	The management committee is made up of volunteers as described in th constitution. Volunteers play an essential part in ensuring the premises a maintained properly with reference to health and safety legislation. Fina management is regularly reviewed and grant funding monitored.
Other		LEFT BLANK

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	Para 1.20	The main achievements of the Charity have been to secure grant funding to enable us to continue providing well-being services. The Village Hall has been recognised by Low Carbon Workspaces for an energy saving of 2 tonnes of C02e emissions per year. We have helped other groups to secure funding for hall hire for their activities in support of community well-being. We continue to work with social prescribers and NHS practitioners to provide help and support to vulnerable groups including the elderly and young mothers, which included distribution of food vouchers supplied to us via a grant managed by CDA.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para 1.41	LEFT BLANK
Performance of fundraising activities against objectives set	Para 1.41	LEFT BLANK
Investment performance against objectives	Para 1.41	LEFT BLANK
Other

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Financial Review

	SORP reference
Review of the charity’s fnancial position at the end of the period	Para 1.21	There are no outstanding debts and we continue to maintain a healthy income despite the current economically climate.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The policy on reserves is to hold six months operating costs and expenses. We hold this level of reserves to ensure that in the event of extraordinary or changing circumstances the Charity has sufficient funds to continue to manage the business of the Charity.
Amount of reserves held	Para 1.22	£37,892
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in defcit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a goingconcern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of income are fundraising events, hall hire and targeted grant application
Investment policy and objectives including any social investment policy adopted	Para 1.46	LEFT BLANK
A description of the principal risks facing the charity	Para 1.46	LEFT BLANK
Other		LEFT BLANK

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Structure, Governance and Management

Description of charity’s trusts:	SORP reference
Type of governing document (trust deed,royal charter)	Para 1.25	Trust - Constitution derived from conveyance document November 1970
How is the charity constituted? (e.gunincorporated association,CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Constitution states that 5 members are elected and 9 appointed members representing local groups become management trustees. The constitution also allows up to 3 co-opted members.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	LEFT BLANK
The charity’s organisational structure and any wider network with which the charityworks	Para 1.51	LEFT BLANK
Relationship with any related parties	Para 1.51	LEFT BLANK
Other		LEFT BLANK

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Reference and Administrative details

Charity name	LITTLE HADHAM VILLAGE HALL TRUST
Other name the charity uses
Registered charity number	302425
Charity’s principal address	THE FORD, LITTLE HADHAM, WARE HERTS SG11 2BP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
JAN WILLIAMSON	CHAIR		ELECTED
JOAN MCKINLAY	VICE-CHAIR		ELECTED
DENISE ARMSTRONG	BOOKINGS SECRETARY		ELECTED
KAITEE ROBINSON	MINUTES SECRETARY		ELECTED
NINA HOLMES	TREASURER		ELECTED
ANNETTE LUDETKE			APPOINTED
PETER ENGLISH			APPOINTED
FREDDIE ARKELL			APPOINTED
RICHARD MARDELL			APPOINTED
MIKE SMITH			APPOINTED
JUDI WHEELER			APPOINTED
DAVID WILLETT			APPOINTED

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
JOHN FARDELL
ANGELA FARDELL
KARIN GREEN

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)

Position (eg Secretary, Chair, etc)

Date

Charity Accounts templates – Trustees’ annual report for the period

October 2016

Village Hall Trust Little Hadham Statement of Financial Activities at 31 July 2023	Village Hall Trust Little Hadham Statement of Financial Activities at 31 July 2023
INCOME
Admin	£393.36
Fundraising	£4,341.57
Other	£1,501.11
Internal Income(10)	£6,236.04
Clubs	£7,863.38
Events	£176.00
Admin	£320.60
Catering	£0.00
Residential Income(20)	£8,359.98
Clubs	£1,912.51
Events	£6,737.94
Catering	£0.00
Commercial Income(30)	£8,650.45
LHVH(Applied and managed byLHVH)	£12,802.72
Community (Not managed byLHVH)	£3,535.40
Grant Income(40)	£16,338.12
Donations	£2,824.01
Amazon Smile	£49.60
EH Lottery	£796.50
Other	£2,053.78
Misc. Income(50)	£5,723.89
TOTAL INCOME	£45,308.48	£45,308.48
EXPENDITURE
Electricity	-£1,444.11
Gas	-£4,596.52
Water	-£563.35
Phone/Internet	-£647.28
Waste	-£213.00
Licence	-£368.40
Insurance	-£6,550.81
Bank Charges	-£107.16
Cleaning	-£1,872.00
Electrical Work	-£3,768.00
Plumbing	-£1,849.14
Hall Maintenance(Contracted)	-£10,783.95
Hall Refurbishment	£0.00
Garden Maintenance	-£800.00
IT	-£185.85
Music Licence	-£846.75
Running Costs(11)	-£34,596.32
Wages	£0.00
Parish Magazine	-£180.00
Expenses(from Volunteers)	-£3,704.82
Purchases	-£7,854.94
Marketing	£0.00
Misc.	-£436.00
Other(22)	-£12,175.76
TOTAL EXPENDITURE	-£46,772.08	-£46,772.08
Net Profit for the year		-£1,463.60
Balance bought forward £20,605.40
Movement in 22/23 -£1,463.60
Balance carry forward £19,141.80

Village Hall Trust Little Hadham Balance Sheet at 31 July 2022

FIXED ASSETS Tangibie fixed assets(Note 1) Investments(Note 2)	£0.00 £25,991.38 £25,991.38 2023	£0.00 £25,991.38 £25,991.38 2023	£0.00 £23,557.20 £23,557.20 2022	£0.00 £23,557.20 £23,557.20 2022
				£23,557.20
		£25,991.38		£23,557.20
CURRENT ASSETS Bank balance Community Account Savings Account	£19,141.80 £11,942.89		£20,605.40 £11,844.58
	£31,084.69		£32,449.98
		£57,076.07		£56,007.18
CREDITORS:amounts falling due within one year Fees and rents received in advance Accruals	£0.00 £0.00		£0.00 £0.00
		£0.00		£0.00
NET CURRENT ASSETS Assets Bank accounts	£25,991.38 £31,084.69			£23,557.20 £32,449.98
	£57,076.07			£56,007.18
Approved bythe Trustees on: 1st August 2023
Signed: Honorary Treasurer: Nina Holmes	Signed: HonoraryChairman: Jan Williamson

~~NOTES ON BALANCE SHEET ITEMS~~

~~NOTES ON BALANCE SHEET ITEMS~~	~~NOTES ON BALANCE SHEET ITEMS~~
Book Value Depreciation Book Value 31.07.23 31.07.22 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Equipment 1.Tangible fixed assets Hall Surgery
Total	£0.00 £0.00 £0.00
2.Name Bought 31.07.23 Gain 31.07.22
Invesco Perpetua May 2004 £25,991.38 £2,434.18 £23,557.20

Ashmeads

The Ford

Little Hadham

Herts SG11 2AY

29 February 2024

Dear Nina,

You have asked me to review the accounting records and the formal accounts.

I confirm the following:

1. The accounting records are clearly documented.

2. The accounts reconcile with the accounting records.

3. The format of the accounts is accurate.

Yours Sincerely,

Neil Faraday MPhys ACA FCA (ICAEW – 1442521)