## Section C: Notes to the accounts Trustees’ annual report for the period Period start date 0 1 0 8 2 1 Period end date 3 1 0 7 2 2 Charity name LITTLE HADHAM VILLAGE HALL TRUST Charity No 3 0 2 4 2 5 (if any) ## Objectives and Activities ||SORP
reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|Little Hadham Village Hall is held upon trust for the the inhabitants of
the Parish of Little Hadham without distinction of political religious, or
other opinions. Use is for meetings, lectures ad classes and for other
forms of recreation and leisure time occupations with the objective of
improving the conditions of life for the inhabitants| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or services
identifed in the accounts.|Para 1.17 and
1.19|Main activities are bowls, badminton, cinema club, afternoon tea,
community breakfast, digital inclusion and fitness classes,
fundraising activities & private hire.
To further the charities purposes, we have secured grant funding to
support initiatives like warm spaces and afternoon cinema.| |Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft|Para 1.18|All management committee members are emailed a copy of CC3:
The Essential Trustee. We also have a Management Trustee
(Induction) Policy in place and trustees are required to sign a
declaration annually which refers to the Charity Commissions
guidance on public benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|LEFT BLANK| |Policy on social investment including
program related investment|Para 1.38|LEFT BLANK| |Contribution made by volunteers|Para 1.38|The management committee is made up of volunteers as escribed in
the constitution. Volunteers play an essential part in ensuring the
premises are maintained properly with reference to health and safety
legislation. Financial management is regularly reviewed including
applications for grant funding| |Other||LEFT BLANK| Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 8 ## Achievements and Performance ||SORP
reference|| |---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.|Para 1.20|The main achievements of the Charity has been to secure grant
funding for replacement windows, doors, curtains and new kitchen.
The Village Hall has been recognised by Low Carbon Workspaces for
an energy saving of 2 tonnes of C02e emissions per year.
We have also secured grant funding In support of new initiatives such
as warm spaces and relaxed screening afternoon cinema suitable for
vulnerable groups. Other groups have secured funding and hire the
village hall for their activities in support of community well-being.
We have also worked with social prescribers and NHS practitioners
to provide help and support to vulnerable groups including the
elderly and young mothers, which included distribution of food
vouchers supplied to us via a grant managed by CDA.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|LEFT BLANK| |Performance of fundraising activities
against objectives set|Para 1.41|LEFT BLANK| |Investment performance against
objectives|Para 1.41|LEFT BLANK| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 3 of 8 ## Financial Review ||SORP
reference|| |---|---|---| |Review of the charity’s fnancial
position at the end of the period|Para 1.21|There are no outstanding debts and we continue to maintain a
healthy income despite the current economically climate.| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|The policy on reserves is to hold six months operating costs and
expenses. We hold this level of reserves to ensure that in the event
of extraordinary or changing circumstances the Charity has
sufficient funds to continue to manage the business of the Charity.| |Amount of reserves held|Para 1.22|£17,600| |Reasons for holding zero reserves|Para 1.22|N/A| |Details of fund materially in defcit|Para 1.24|N/A| |Explanation of any uncertainties
about the charity continuing as a
goingconcern|Para 1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|Principal sources of income are fundraising events, hall
hire and targeted grant application| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|LEFT BLANK| |A description of the principal risks
facing the charity|Para 1.46|LEFT BLANK| |Other||LEFT BLANK| Charity Accounts templates – Trustees’ annual report for the period October 2016 4 of 8 ## Structure, Governance and Management |Description of charity’s trusts:|SORP
reference|| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Trust - Constitution derived from conveyance document
November 1970| |How is the charity constituted?
(e.gunincorporated association,CIO)|Para 1.25|Unincorporated| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Constitution states that 5 members are elected and 9 appointed
members representing local groups become management
trustees. The constitution also allows up to 3 co-opted members.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|LEFT BLANK| |The charity’s organisational structure
and any wider network with which
the charityworks|Para 1.51|LEFT BLANK| |Relationship with any related parties|Para 1.51|LEFT BLANK| |Other||LEFT BLANK| Charity Accounts templates – Trustees’ annual report for the period October 2016 5 of 8 ## Reference and Administrative details |Charity name|LITTLE HADHAM VILLAGE HALL TRUST| |---|---| |Other name the charity uses|| |Registered charity number|302425| |Charity’s principal address|THE FORD, LITTLE HADHAM, WARE HERTS SG11 2BP| ## Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)| |---|---|---|---| |JAN WILLIAMSON|CHAIR||ELECTED| |JOAN MCKINLAY|VICE-CHAIR||ELECTED| |DENISE ARMSTRONG|BOOKINGS SECRETARY||ELECTED| |KAITEE ROBINSON|MINUTES SECRETARY||ELECTED| |DAVID WILLETT|||APPOINTED| |ANNETTE LUDETKE|||APPOINTED| |PETER ENGLISH|||APPOINTED| |FREDDIE ARKELL|||APPOINTED| |RICHARD MARDELL|||APPOINTED| |MIKE SMITH|||APPOINTED| |KARIN GREEN|||APPOINTED| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 6 of 8 ## Reference and Administrative details (cont) ## Corporate trustees – names of the directors at the date the report was approved Director name ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |JOHN FARDELL||| |ANGELA FARDELL||| |KARIN GREEN||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 7 of 8 ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address ## Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information Charity Accounts templates – Trustees’ annual report for the period October 2016 8 of 8 ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Charity Accounts templates – Trustees’ annual report for the period October 2016 ## **Village Hall Trust Little Hadham Statement of Financial Acvtivities at 31 July 2022** |**INCOME**|**INCOME**|| |---|---|---| |Admin
£0.00
Fundraising
£3,476.48
Other
£0.00||| |**Internal Income (10)**
**£3,476.48**||| |Clubs
£5,157.50
Events
£9,760.61
Admin
£248.78
Catering
£90.00||| |**Residental Income (20)**
**£15,256.89**||| |Clubs
£2,607.25
Events
£4,278.34
Catering
£0.00||| |**Commercial Income (30)**
**£6,885.59**||| |LHVH (Applied and managed by LHVH)
£51,958.50
Community (Not managed by LHVH)
£1,547.00||| |**Grant Income (40)**
**£53,505.50**||| |Donations
£5,329.49
Amazon Smile
£47.81
EH Lottery
£851.00
Other
£1,770.27||| |**Misc. Income(50)**
**£7,998.57**||| |**TOTAL INCOME**|**£87,123.03**|**£87,123.03**| |||| |**EXPENDITURE**||| |Electricity
2,205.70
Gas
148.72
Water
1,760.07
Phone/Internet
762.71
Waste
93.98
Licence
81.00
Insurance
6,364.04
Bank Charges
29.96
Cleaning
1,512.00
Electrical Work
3,793.53
Plumbing
0.00
Hall Maintenance (Contracted)
185.34
Garden Maintenance
1,245.00
IT
0.00
Music Licence
132.00||| |**Running Costs(11)**
**18,314.05**||| |Wages
0.00
Parish Magazine
246.00
Expenses (from Volunteers)
5,956.30
Purchases
403.94
Marketing
1,171.03
Hall Refurbishment
54,628.86
Misc.
5,596.75||| |**Other(22)**
**68,002.88**||| |**TOTAL EXPENDITURE**|**86,316.93**|**86,316.93**| |||| |**Net Profit for theyear**
**£806.10**||| |Gain/(Loss) on investments
£1,230.95
Fixed assets written off
£0.00||| |**Accounting Profit/Loss**
£424.85||| |**Balance b/fwd**
£56,432.03||| |**Balance c/fwd**
**£56,007.18**||| ## **Village Hall Trust Little Hadham Balance Sheet at 31 July 2022** |**FIXED ASSETS**
Tangibie fixed assets(Note 1)
Investments(Note 2)|£0.00
£23,557.20
**£23,557.20**
2022|£0.00
£23,557.20
**£23,557.20**
2022|£0.00
£24,788.15
**£24,788.15**
2021|£0.00
£24,788.15
**£24,788.15**
2021| |---|---|---|---|---| |||**£23,557.20**||**£24,788.15**| |**CURRENT ASSETS**
Bank balance
Community Account
Savings Account|||£19,803.01
£11,840.87|| ||£20,605.40|||| ||£11,844.58|||| ||**£32,449.98**||**£31,643.88**|| |||**£56,007.18**||**£56,432.03**| |||||| |**CREDITORS:**amounts falling due within one year
Fees and rents received in advance
Accruals|£0.00
£0.00||£0.00
£0.00|| |||**£0.00**||**£0.00**| |||||| |**NET CURRENT ASSETS**
Assets
Bank accounts|**£23,557.20**
**£32,449.98**|||£24,788.15
£31,643.88| ||**£56,007.18**|||**£56,432.03**| |||||| |Approved bythe Trustees on: 1st June 2023||||| |||||| |Signed:
Honorary Treasurer: Nina Holmes|Signed:
HonoraryChairman: Jan Williamson|||| |~~**NOTES ON BALANCE SHEET ITEMS**~~|~~**NOTES ON BALANCE SHEET ITEMS**~~||||| |---|---|---|---|---|---| ||||||| |**1.Tangible fixed assets**|||**Book Value **|**Depreciation **|**Book Value**| ||||**31.07.22**||**31.07.21**| |Hall|||£0.00||£0.00| |Surgery|||£0.00||£0.00| |Equipment|||£0.00||£0.00| |Total|||£0.00|£0.00|£0.00| ||||||| |**2. Name**|**Bought**|**Gain**|**31.07.22**|**Loss**|**31.07.21**| |Invesco Perpetua|May 2004||£23,557.20|-£1,230.95|£24,788.15| ## LITTLE HADHAM VILLAGE HALL TRUST The Ford, Little Hadham, Ware, Herts SG11 2BP Registered Charity no: 302425 Website: www.littlehadhamvillagehall.com Chair: Mrs Jan Williamson Email: chairvillagehall@littlehadham.org.uk 3rd June 2023 Dear Nina, You have asked me to review the accounting records and the formal accounts. I confirm the following: 1. The accounting records are clearly documented 2. The accounts reconcile with the accounting records 3. The format of the accounts is accurate Yours Sincerely, Neil Faraday MPhys ACA FCA (ICAEW – 1442521)