HUNSDON VILLAGE HALL ANNUAL REPORT 2023-24 Reg Charity No 302408
Object of our charity
-The provision and maintenance of the village hall
- for use by the inhabitants of Hunsdon and neighbourhood
-to include, meetings, classes, recreation & leisure time events with the object of improving life for residents
The village hall is a listed building in the centre of the community. It is run as a Registered Charity by Trustees regulated by the Charity Commission. The building consists of the hall and stage, a kitchen and modern annex comprising a consulting room, meeting room and storage. The Charity also owns the 2 adjoining cottages which are investment properties let out on tenancy.
The Charity will be 100 years old in 2027 but the buildings are much older reputed to be the oldest Village Hall building in England with its origins in the 15[th] century. Such a fine old building is something to be very proud of but it does require constant renovation, repair and improvement to keep it fit for purpose for present and future generations.
Trustees
As always, we welcome new trustees to help run the charity and manage the village hall There were 18 Trustees of which 5 were elected officers, up to 10 (currently 7) appointees of named village organisations, 1 from the Parish Council and 2 can be co-opted. New organisations who are willing to provide trustees are welcomed and can be added to the list and we are always keen to invite interested residents to join us as trustees to help run this leading institution in Hunsdon.
Trustees are subject to re-election/appointment at each AGM. We meet about 4-6 times a year.
Business Executive Team
The day-to-day management of the charity is carried out by the business executive team, consisting of the Treasurer, Bookings Officer, and Buildings and Maintenance Managers and Chair.
The trustees in full for 2023/24 were: Jackie Carthy, Secretary Diane Dangell, Treasurer Angela Felstead Bookings John Felstead and Mike Newman Buildings and Maintenance Managers
Claire Ricketts co-opted Mike Carter co-opted Kate Ma (Gardening Club) Lynn Barnett (Ducklings/Toddlers) Julian Maule/ Christel Wilkinson (Badminton) Rev Mark Dunstan (Parochial Church Council) Malcolm Slater (History Society) Karen Osterley (Scouting) and Liz Chapman (Quintessence)
Use of the Hall
We continue to advertise on our website www.hunsdonvillagehall.org, Facebook, our Notice Boards, on Hunsdon Community Hub and elsewhere. Both the hall and the meeting room are open for hire to all residents, activities and groups with preferential rates for Hunsdon organisations and regular users. They are also available for private functions, businesses, wedding receptions, meetings and classes. More daytime bookings would be welcomed as there is capacity but space for new evening activities is limited due to their popularity.
It is a key part of our role to keep the premises clean, safe and attractive to prospective users and hirers with up-to-date facilities.
The two cottages are let on residential tenancies via managing agents; they produce a good income but require careful maintenance. We also let out part of the premises to the Much Hadham Health Centre to provide a local surgery and prescription service for Hunsdon residents.
Premises .
We manage the premises carefully with ongoing reviews of Health & Safety, Fire Safety, Safeguarding, Equality, Legionella and Data Protection policies, Licensing and other legal requirements, as well as maintenance and development needs.
In particular, we focus on local community needs and good management of the premises. We maintain an ongoing log of tasks & projects and implement them dependant on priority and funds availability.
Finance
For the year 2023/24, finances continued the healthy pattern they have shown since the pandemic. Income was £57,605 and Expenses were £54,231 which breakdown like this:
----- Start of picture text -----
INCOME 23/24- £57605
Hire Charges 41% Rents 52% Grants and other 7%
----- End of picture text -----
----- Start of picture text -----
EXPENSES 23/24-£54231
Utilities & Insurance 23.5% Cleaning and Running Costs 19%
Licences and Subs 6% Bank Int & Chrgs 6%
Fundraising costs 2% Major Works 43.5%
----- End of picture text -----
The whole building costs about £30,000 pa in basic running expenses but on top of that are exceptional expenditure for major maintenance and improvements. These things bring up the overall annual expenses to over £50,000 pa. Being a listed building often means higher
costs in repair and maintenance but the Charity is fortunate to own the two adjoining cottages which bring in over half of its annual income.
It remains essential to provide up to date facilities to generate income from users and to keep the building sound and in good shape for present and future generations. With good management annual income should meet the annual expenses but there will inevitably be major items which have to be provided out of reserves.
This year the Charity had a revenue surplus of £3,221 which is a 5.6% of turnover for the year.
It ended the year with £75,827 in the bank but has a long-term loan outstanding of £40,158 at the Bank. This was taken out in 2010 when the trustees borrowed £100,000 to pay for renovation and much needed replacement of the dilapidated structur ~~e a~~ t the rear of the premises. This is now houses a separate t ~~he~~ meeting room, GP consultation room, accessible toilets, storage and gardens. Capital repayments and interest are due each year. For much of the period of the loan the interest rate was low but is now at 8%.
Reserves Policy
We have a reserves policy to maintain at least one costs, broadly £50,000 pa. In fact we are someway above that as at the year end and the trustees have decided it would be prudent to pay off some of the Bank Loan early to reduce the capital debt in good times and cut the amount of future annual interest.
Thanks
We must recognise and thank the people, all our users and those whose hard work and time makes the Village Hall what it is. Special thanks go to Angela Felstead for promoting the hall and managing all the bookings, and to her husband John Felstead who has had a very busy year on a number of projects, and an even busier one this coming year. As always, we are indebted to Diane Dangell, our treasurer who keeps the books straight and looks after our insurance and contracts.
We value and thank the volunteers who run our local clubs and classes for the benefit of the community and the hall and, last but by no means least all our management committee and business team without which the hall would not function.
Chair
| Total | ||||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted Designated |
Restricted | Endowment | Thisyear | Last | Year | |||
| Receipts | ||||||||
| Donationsand legacies | ||||||||
| CG-COVIDgrants D-Donations |
6; | 6; 1,a66 |
4,695 | |||||
| F- Fundraising RF-Referralincome |
1,466 150 |
150 2,306 |
100 4,795 |
|||||
| Donationsand legacies Totals | 2,306 | |||||||
| lncomefromcharitableactivities | 6,106 | 4,493 | ||||||
| HVO-Hire charges frorn village | 6,106 | |||||||
| organisations | 6,106 | 4,493 | ||||||
| lncomefromcharitableactivities | 6,106 | |||||||
| Totals | ||||||||
| Other tradingactivities CR-Cottagerental FEH-Furniture and equiPment hire HD- Hire from doctor HP-Hirefromprivate sources (oneoff) HR- Regular hirefromPrivate |
22,143 690 7,548 9,207 7,817 |
22,143 690 7,548 9,207 7,817 |
21,464 376 8,900 7,762 3,152 |
|||||
| organisations | 47,405 | 41,655 | ||||||
| OthertraclingactivitiesTotels | 47,4C5 | |||||||
| Otherincome | ||||||||
| 106-Section106 income Bl-Bondsreceived |
,,r: | ,,,ri | ," | |||||
| INT- Credit lnterest | ||||||||
| LS-Land Sale | ||||||||
| PC-lncomefromParish Council | 1,786 | 711 | ||||||
| Otherincome Totals | 1,786 | |||||||
| 57,605 | 51,655 | |||||||
| ReceiPtsGrandtotals | 57,605 | |||||||
| Payments | ||||||||
| Raisingfunds FUND- Cost of fundraising |
1,262 | 1,262 1,262 |
||||||
| RaisingfundsTotals | i252 | |||||||
| Expenditureon charitableactivities CL- Cleaning 5,650 2,312 |
5,650 2,312 o,u: |
4,813 zol 2,939 |
||||||
| CM- Cottage maintenance INS-lnsuranceforhall and cottages |
o,u: | 967 | 303 | |||||
| LA-Letting agencY fees | 967 | 2,269 | 128 | |||||
| LIC-Licences | 2,269 | 2,187 | 36 | |||||
| REP-RePairs | 2,187 | |||||||
| SUB- SubscriPtionsPaid | ||||||||
| Theremaybeminordiscrepanciesinthetotatsifthepencearenotbeingshown | 28MaY | 2024 | Page | 1 |
| Total | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Last year | |
| U-Utilities | 8,243 | 8,243 | 1,987 | |||
| VHM - Viilage Hall Maintenance | 23,605 | 23,605 | 28,017 | |||
| Expenditureoncharita ble activitiesTotals |
49,747 | 49,747 | 38,487 | |||
| Otherexpenditure | ||||||
| ADMIN - Admin | 166 | |||||
| BANK-Bank charges | 75 | 75 | 131 | |||
| BO-Bonds refunded | ||||||
| EXBC-Extraordinary item - building | ||||||
| CoStS | ||||||
| IUORT- Mortgage interestpaid | " 146 |
-",146 | 2,293 | |||
| OtherexpenditureTotals | 3,221 | 3,221 | 2,591 | |||
| Payments Grandtotals | 54,231 | 54,231 | 41,078 | |||
| 4h, | zt)ez- |
|||||
| r&*r,tau | ('>ato |
| Asat | Asat | ||||
|---|---|---|---|---|---|
| 3110312024 | 3110312023 | ||||
| Fixed assets | |||||
| CON: Contents of villagehall | 22,000.00 | 22,000.00 | |||
| HVH:Hallandcottages | 3,452,207.88 | 3,455,207.88 | |||
| Total Fixed assets | 3,474,2A7.88 | 3,477,207.88 | |||
| Current assets | |||||
| Z1'Current Account | 4,404.82 | 1,857.73 | |||
| Z2:Deposit account | |||||
| Z3: Loan account | |||||
| 24:Savings account | 71,422.35 | -7a,')E, o') I LILJA 'JL |
|||
| ToialCurrent assets | 75,827.17 | 74,093.65 | |||
| Liabilities | |||||
| OL1: Overdraft(loanaccount)for currentyear | 8,150.64 | 10,871.31 | |||
| OL2: Overdraft(loanaccount)for future year | s2,008.17 | 33,928.24 | |||
| Total Liabilities | 40,158.81 | 44,799.55 | |||
| NetAssetsurplus(deficit) | 3,509.87 6.24 | 3,506.501.98 | |||
| Reserves | |||||
| Excess / (deficit) to date | 3,374.26 | 10.576.75 | |||
| 201:Starting balances | 3,506,501.98 | 3,495,925.23 | |||
| Z:02:Gainsl(losses) oninvestment assets | |||||
| 203:Gainsr(losses)onreval | offixed assets | ||||
| TotalReserves | 3,509,876.24 | 3,506,501.98 | |||
| RePresented | bYFunds | ||||
| Unrestricted | 3,509,876.24 | 3'506,501'98 | |||
| Designated | |||||
| Restricteci | |||||
| Endowment | |||||
| Tctat | 3,509.876'24 | 3'506'5C1'?8 | |||
| 6w | 3ltsldw | ||||
| {as,*{, | D* | {,n* | |||
| 28 | May2.024 | Page1 |
| Reporttothe trustees/ | l-.:.it:l'::'.!t;;:,'t,;:: |
|---|---|
| members of | HrNso-" Jt bALL |
| Onaccountsfortheyear ended |
'3t/as/zr |
| Set outonpages | |
| ".I3r'FilJ, | |
| Ireport tothe trusteeson my exarnination ofthe accountsof the above | |
| charity("theTrust,)for iheyearended;i1 CjZC.Z+ | |
| Responsibilitiesand basisofreport |
As thecharity'strustees,you are responsible forthepreparation of the accountsin accordancewith therequirements of the CharitiesAct2011 |
| ("the Act"). | |
| Ireportinrespectof my examinationoftheTrust's accountscarried out | |
| undersection145 ofthe201 1Actand in carrying out myexamination,I | |
| havefollowedallthe applicableDirectionsgivenbytheCharity Commission | |
| undersection145(5Xb) of theAct. | |
| lndependent examiner's statement |
llhe-ehantys-gross-in€om€-excee-ded f250,000andIamquallfiedto undertaketheexanrination by being a qualified member of [insert name of aRpkcasie lrstedbooylJ:Delete[)ifnot applicable. |
| I havecompletedmyexamination. lconfirmthatno materialmattershave | |
| cometomyattentionin connection with theexamination(other than that disclosedbelow*)which givesme causetobelievethatin,anymaterial |
|
| respect: | |
| . the accountingrecordswerenot kept in accordancewith section130 |
|
| oftheCharitiesAct;or | |
| . theaccountsdidnot accord with theaccountingrecords;or |
|
| . theaccountsdidnot comply withthe applicablerequirements |
|
| concerning theformand content of accounts setoutintheCharities | |
| (Accounts andReports) Regulations2008otherthan anyrequirement | |
| thatthe accountsgive a 'true andfair'viewwhichis notamatter | |
| consideredaspart of an independent examination. |
| Total | ||||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted Designated |
Restricted | Endowment | Thisyear | Last | Year | |||
| Receipts | ||||||||
| Donationsand legacies | ||||||||
| CG-COVIDgrants D-Donations |
6; | 6; 1,a66 |
4,695 | |||||
| F- Fundraising RF-Referralincome |
1,466 150 |
150 2,306 |
100 4,795 |
|||||
| Donationsand legacies Totals | 2,306 | |||||||
| lncomefromcharitableactivities | 6,106 | 4,493 | ||||||
| HVO-Hire charges frorn village | 6,106 | |||||||
| organisations | 6,106 | 4,493 | ||||||
| lncomefromcharitableactivities | 6,106 | |||||||
| Totals | ||||||||
| Other tradingactivities CR-Cottagerental FEH-Furniture and equiPment hire HD- Hire from doctor HP-Hirefromprivate sources (oneoff) HR- Regular hirefromPrivate |
22,143 690 7,548 9,207 7,817 |
22,143 690 7,548 9,207 7,817 |
21,464 376 8,900 7,762 3,152 |
|||||
| organisations | 47,405 | 41,655 | ||||||
| OthertraclingactivitiesTotels | 47,4C5 | |||||||
| Otherincome | ||||||||
| 106-Section106 income Bl-Bondsreceived |
,,r: | ,,,ri | ," | |||||
| INT- Credit lnterest | ||||||||
| LS-Land Sale | ||||||||
| PC-lncomefromParish Council | 1,786 | 711 | ||||||
| Otherincome Totals | 1,786 | |||||||
| 57,605 | 51,655 | |||||||
| ReceiPtsGrandtotals | 57,605 | |||||||
| Payments | ||||||||
| Raisingfunds FUND- Cost of fundraising |
1,262 | 1,262 1,262 |
||||||
| RaisingfundsTotals | i252 | |||||||
| Expenditureon charitableactivities CL- Cleaning 5,650 2,312 |
5,650 2,312 o,u: |
4,813 zol 2,939 |
||||||
| CM- Cottage maintenance INS-lnsuranceforhall and cottages |
o,u: | 967 | 303 | |||||
| LA-Letting agencY fees | 967 | 2,269 | 128 | |||||
| LIC-Licences | 2,269 | 2,187 | 36 | |||||
| REP-RePairs | 2,187 | |||||||
| SUB- SubscriPtionsPaid | ||||||||
| Theremaybeminordiscrepanciesinthetotatsifthepencearenotbeingshown | 28MaY | 2024 | Page | 1 |
| Total | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Last year | |
| U-Utilities | 8,243 | 8,243 | 1,987 | |||
| VHM - Viilage Hall Maintenance | 23,605 | 23,605 | 28,017 | |||
| Expenditureoncharita ble activitiesTotals |
49,747 | 49,747 | 38,487 | |||
| Otherexpenditure | ||||||
| ADMIN - Admin | 166 | |||||
| BANK-Bank charges | 75 | 75 | 131 | |||
| BO-Bonds refunded | ||||||
| EXBC-Extraordinary item - building | ||||||
| CoStS | ||||||
| IUORT- Mortgage interestpaid | " 146 |
-",146 | 2,293 | |||
| OtherexpenditureTotals | 3,221 | 3,221 | 2,591 | |||
| Payments Grandtotals | 54,231 | 54,231 | 41,078 | |||
| 4h, | zt)ez- |
|||||
| r&*r,tau | ('>ato |
| Asat | Asat | ||||
|---|---|---|---|---|---|
| 3110312024 | 3110312023 | ||||
| Fixed assets | |||||
| CON: Contents of villagehall | 22,000.00 | 22,000.00 | |||
| HVH:Hallandcottages | 3,452,207.88 | 3,455,207.88 | |||
| Total Fixed assets | 3,474,2A7.88 | 3,477,207.88 | |||
| Current assets | |||||
| Z1'Current Account | 4,404.82 | 1,857.73 | |||
| Z2:Deposit account | |||||
| Z3: Loan account | |||||
| 24:Savings account | 71,422.35 | -7a,')E, o') I LILJA 'JL |
|||
| ToialCurrent assets | 75,827.17 | 74,093.65 | |||
| Liabilities | |||||
| OL1: Overdraft(loanaccount)for currentyear | 8,150.64 | 10,871.31 | |||
| OL2: Overdraft(loanaccount)for future year | s2,008.17 | 33,928.24 | |||
| Total Liabilities | 40,158.81 | 44,799.55 | |||
| NetAssetsurplus(deficit) | 3,509.87 6.24 | 3,506.501.98 | |||
| Reserves | |||||
| Excess / (deficit) to date | 3,374.26 | 10.576.75 | |||
| 201:Starting balances | 3,506,501.98 | 3,495,925.23 | |||
| Z:02:Gainsl(losses) oninvestment assets | |||||
| 203:Gainsr(losses)onreval | offixed assets | ||||
| TotalReserves | 3,509,876.24 | 3,506,501.98 | |||
| RePresented | bYFunds | ||||
| Unrestricted | 3,509,876.24 | 3'506,501'98 | |||
| Designated | |||||
| Restricteci | |||||
| Endowment | |||||
| Tctat | 3,509.876'24 | 3'506'5C1'?8 | |||
| 6w | 3ltsldw | ||||
| {as,*{, | D* | {,n* | |||
| 28 | May2.024 | Page1 |
| Reporttothe trustees/ | l-.:.it:l'::'.!t;;:,'t,;:: |
|---|---|
| members of | HrNso-" Jt bALL |
| Onaccountsfortheyear ended |
'3t/as/zr |
| Set outonpages | |
| ".I3r'FilJ, | |
| Ireport tothe trusteeson my exarnination ofthe accountsof the above | |
| charity("theTrust,)for iheyearended;i1 CjZC.Z+ | |
| Responsibilitiesand basisofreport |
As thecharity'strustees,you are responsible forthepreparation of the accountsin accordancewith therequirements of the CharitiesAct2011 |
| ("the Act"). | |
| Ireportinrespectof my examinationoftheTrust's accountscarried out | |
| undersection145 ofthe201 1Actand in carrying out myexamination,I | |
| havefollowedallthe applicableDirectionsgivenbytheCharity Commission | |
| undersection145(5Xb) of theAct. | |
| lndependent examiner's statement |
llhe-ehantys-gross-in€om€-excee-ded f250,000andIamquallfiedto undertaketheexanrination by being a qualified member of [insert name of aRpkcasie lrstedbooylJ:Delete[)ifnot applicable. |
| I havecompletedmyexamination. lconfirmthatno materialmattershave | |
| cometomyattentionin connection with theexamination(other than that disclosedbelow*)which givesme causetobelievethatin,anymaterial |
|
| respect: | |
| . the accountingrecordswerenot kept in accordancewith section130 |
|
| oftheCharitiesAct;or | |
| . theaccountsdidnot accord with theaccountingrecords;or |
|
| . theaccountsdidnot comply withthe applicablerequirements |
|
| concerning theformand content of accounts setoutintheCharities | |
| (Accounts andReports) Regulations2008otherthan anyrequirement | |
| thatthe accountsgive a 'true andfair'viewwhichis notamatter | |
| consideredaspart of an independent examination. |