Annual Report 2022-23 Hunsdon Village Hall (Reg Charity No 302408) 43-47 High Street Hunsdon SG12 8NJ
Object of our charity
The Charity is governed by a Scheme made by the Chairty Commission on 20[th] December 2002.Its Objects are the provision and maintenance of the village hall for use by the inhabitants of Hunsdon and neighbourhood to include, meetings, lectures, classes, other recreation & leisure time occupation – with the object of improving the conditions of life for the inhabitants.
The village hall is a listed building in the centre of the community. It is comprises the hall, the stage, kitchen and meeting rooms and 2 adjoining cottages The charity will be 100 years old in 2027 and the building is much older, reputed to be the oldest Village Hall building in England- the VH national body reported on its website that the “ oldest village hall in the country may be Hunsdon Village Hall in Hertfordshire: In the 15[th] Century a house, in the 19[th] Century a school, then in the 20[th] Century the village hall” . Such a fine old building is to be proud of but it does require constant renovation, repair and improvement to keep it fit for its purpose for present and future generations. The trustees have regard to the Charity Commission’s guidance on public benefit.
Trustees
As always, we welcome new trustees to help run the charity and manage the village hall There are 5 elected officers, up to 10 appointed by regular users of the Hall, 1 by the Parish Council and 2 can be co-opted. Trustees are subject to re-election/appointment at each AGM and meet 4-6 times a year. There are no paid trustees, employees or staff. The day to day management of the charity is carried out by the business executive team, consisting of Bookings officer and administration, and Buildings and Maintenance managers. The trustees in full for 2022/23 were:
Jackie Carthy, Secretary Diane Dangell Treasurer Angela Felstead Bookings and administration manager
John Felstead and Michael Newman Buildings and Maintenance managers Frank O’Shea Chair
Claire Ricketts Kate Ma Lynn Barnett Julian Maule Rev Mark Dunstan Malcolm Slater Karen Osterley and Liz Chapman
Use of the Hall
The hall hirings were back to a normal this year – with the exception of 3 weeks’ closure for the redecoration of the rear annexe, sanding the hall floor and laying the new forecourt. We ran 2 events to promote the hall during the national Village hall week. These were well attended and several clubs benefited from new members & a new club for board games started in May.
We continue to advertise on our website www.hunsdonvillagehall.org/ ,on Hunsdon Hub and elsewhere. Both the hall and the meeting room are open for hire for all resident activities and groups with preferential rates for regular users. They are ~~a~~ lso available for private functions and classes. More daytime classes would be welcomed as there is capacity but space for new evening activities is limited due to their popularity. It is a key part of our role to keep the premises clean, safe and attractive to prospective users and hirers and to make the Hall available for use and benefit by present and future generations of residents of Hunsdon and surrounds.
Premises
During the 3 week closure we refurbished the hall floor & badminton court (with the aid of a grant) redecorated the annex and re-laid the front forecourt- many thanks to John Felstead for overseeing all these works.
We manage the premises carefully with ongoing reviews of health & safety, maintenance and development needs. In particular, we focus on local community needs and good of management of the premises. We maintain an ongoing log of tasks & projects and implement them dependant on priority and funds availability.
The gardening Club continues to provide voluntary ongoing maintenance and improvement to the garden including the grass, plant tubs, hanging baskets and most recently the back verge, this is greatly appreciated and keeps the hall looking well. ~~.~~
Finance
For the year 2022/23 we ran an operating loss as the hire charges do not cover the annual running costs of the hall which are greatly subsided by its rental incomes. Property improvements are met out of remaining income and reserves which have been quite heathy in recent years ~~,~~ with lockdown grants etc. With the large increase in energy bills and insurance for the current year, we face a more difficult task in meeting running costs and essential maintenance. As a result, the trustees with great reluctance, decided that hire charges would have to increase and that organisations, namely the Parish Council, the Church and Community Events which had previously had free use of the hall would have to pay appropriate hire fees.
Continuing to keep the hall at a high standard is essential to ensure future bookings and to ensure the hall is looked after to hand down to future generations.
We have a reserves policy to maintain at least one year’s operating costs or a minimum of £25,000. In fact, we are above that as at year end (£74,093 cash balance less bank loan of £44,799 secured on the property ) but there is still a catch up from Covid times to work through to the accounts, there are plans for the current year for a new boiler system and radiators, secondary glazing for the windows and other improvements and the Wi-Fi system.
We are also pleased also to report that during the year a new lease to the Doctors surgery for 7 years was negotiated and signed.
Total receipts for the year were £51,655, and total expenditure was £41,075. Accounts are prepared on a receipts and payments basis and are subject to a report of an independent examiner, Mr Jonathan Fison, Chartered accountant ICAEW signed on 7 June 2023. Thanks go to the Hunsdon Parish Rooms Trust via the Gardening Club for funding the maintenance of the lawn and the paved areas and to our volunteers who run our local clubs and classes for the benefit of the local community and the hall.
Last but by no means least to our management committee and business team without which the hall would not function.
Frank O’Shea, Chair
| Reporttothe trustees/ membersof |
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|---|---|
| Onaccountsforthe year ended |
3tlslz\ Charityno (ifany) 3o2-qo? |
| Setoutonpages | |
| Ireport to thetrusteeson my examinationofthe accountsoftheabove charity("theTrust") for theyearended.';/iWi$iW!?L}. |
|
| Responsibilitiesand basisof report |
Asthecharity's trustees,youare responsibleforthepreparationofthe accounts in accordance withtherequirementsofthe CharitiesAct2011 |
| ("theAct"). |
considered asparl of an independent examinatio Ihave no concernsand have come across no other withtheexaminationtowhichattention should bedr ordertoenable,prop"tunderstandingoftheaccou detetethe wordsinthebrackets ifthey do not |
n' matters awnin ntstob apply' |
|
|---|---|---|
| Signed: | Date: | 7/6 |
| Name: | t'o.h'TqO?*,F,SS= | |
| Relevantprofessional qualification(s) orbodY |
(v-tALIt{?tDpccoulJrl)NT ac'€4u" | |
| Oct | 2018 |
| Total | |||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Lastyear | ||
| Receipts | |||||||
| Donations and legacies | |||||||
| CG -COVID grants | 11,226 | ||||||
| D -Donations | 4,695 | 4,695 | |||||
| F -Fundraising | |||||||
| RF- Referral income | 100 | 100 | |||||
| Donationsand legaciesTotals | 4,795 | 4,795 | 11,226 | ||||
| lncome from charitableactivities | |||||||
| HVO- Hire charges from village | 4,493 | 4,493 | 3,615 | ||||
| organisations | |||||||
| lncome from charitableactivities | 4,493 | 4,493 | 3,615 | ||||
| Totals | |||||||
| Other tradingactivities | |||||||
| CR -Cottagerental | 21,464 | 21,464 | 21,106 | ||||
| FEH- Furniture and equipmenthire | 3to | 376 | 49 | ||||
| HD-Hirefrom doctor | 8,900 | 8,900 | 4,'100 | ||||
| HP-Hirefrom private sources (oneoff) | 7,762 | 7,762 | 7,616 | ||||
| HR -Regularhirefrom private | 3,152 | 3,152 | 1,813 | ||||
| organisations | |||||||
| Other tradingactivitiesTotals | 41,655 | 41,655 | 34,685 | ||||
| Otherincome | |||||||
| 106 -Section106income | 2,164 | ||||||
| Bl-Bondsreceived | |||||||
| INT -Credit lnterest | I tl | 711 | |||||
| PC- lncome from Parish Council | |||||||
| OtherincomeTotals | 711 | 711 | 2,164 | ||||
| Receipts Grandtotals | 51,655 | 51,655 | 51,691 | ||||
| Payments | |||||||
| Raisingfunds | 500 | ||||||
| FUND -Costoffundraising | |||||||
| 500 | |||||||
| RaisingfundsTotals | |||||||
| Expenditure oncharitableactivities CL -Cleaning CM -Cottage maintenance INS- lnsurance forhall and cottages |
4,813 261 2,939 |
4,813 261 2,939 |
4,127 1,788 4,748 |
||||
| LA- Letting agency fees LIC- Licences REP- Repairs |
303 128 |
303 128 JO |
1,145 56 253 |
||||
| SUB-SubscriPtionsPaid U-Utilities VHM-VillageHallMaintenance |
36 1,987 28,017 |
1,987 28,017 |
5,439 27,118 |
| Total | |||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Lastyear | ||
| Expenditure on charitable activitiesTotals |
38,487 | 38,487 | 44,678 | ||||
| Otherexpenditure | |||||||
| ADMIN-Admin | tt]r) | 166 | |||||
| BANK -Bankcharges | 131 | 131 | |||||
| BO- Bondsrefunded | |||||||
| EXBC- Extraordinary item -building | |||||||
| costs | |||||||
| MORT- Mortgage payments | 2,293 | 2,293 | 2,064 | ||||
| OtherexpenditureTotals | 2,591 | 2,591 | 2,724 | ||||
| PaymentsGrandtotals | 41,078 | 41,078 | 47,902 |
| Asat | As at | ||
|---|---|---|---|
| 31t03t2023 | 31t03t2022 | ||
| Fixedassets | |||
| CON: Contentsofvillagehall | 22,000.00 | 22,000.00 | |
| HVH:Hallandcottages | 3,455,207.88 | 3,455,207.88 | |
| TotalFixedassets | 3,477,207.88 | 3,477,207.88 | |
| Current assets | |||
| Z1: Current Account | 1,857.73 | 52,303.97 | |
| 22: Deposit account | 16,024.68 | ||
| Z3'. Loanaccount | |||
| 24: Savings account | 72,235.92 | ||
| Total Current assets | 74,093.65 | 68,328.65 | |
| Liabilities | |||
| OL1: Overdraft(loanaccount)for current year | 10.871.31 | 8,577.74 | |
| OL2: Overdraft(loanaccount)forfuture year | 33,928.24 | 41,033.56 | |
| Total Liabilities | 44,799.55 | 49,611.30 | |
| NetAsset surplus (deficit) | 3,506,501.98 | 3,495,925.23 | |
| Reserves | |||
| Excess/(deficit)to date | 10,576.75 | 3,788.99 | |
| 201:Startingbalances | 3,495,925.23 | 3,492,136.24 | |
| 202: Gains/(losses) on investmentassets | |||
| 203: Gains/(losses)onrevaloffixedassets | |||
| TotalReserves | 3,506,501.98 | 3,49s,925.23 | |
| Represented byFunds | |||
| Unrestricted | 3,506,501.98 | 3,495,925.23 | |
| Designated | |||
| Restricted | |||
| Endowment | |||
| Total | 3,506,501.98 | 3,495,925'23 |
| Reporttothe trustees/ membersof |
f11e*ty '\larTls HuNSDo\; vit-t-Q6<t441.v.. |
|---|---|
| Onaccountsforthe year ended |
3tlslz\ Charityno (ifany) 3o2-qo? |
| Setoutonpages | |
| Ireport to thetrusteeson my examinationofthe accountsoftheabove charity("theTrust") for theyearended.';/iWi$iW!?L}. |
|
| Responsibilitiesand basisof report |
Asthecharity's trustees,youare responsibleforthepreparationofthe accounts in accordance withtherequirementsofthe CharitiesAct2011 |
| ("theAct"). |
considered asparl of an independent examinatio Ihave no concernsand have come across no other withtheexaminationtowhichattention should bedr ordertoenable,prop"tunderstandingoftheaccou detetethe wordsinthebrackets ifthey do not |
n' matters awnin ntstob apply' |
|
|---|---|---|
| Signed: | Date: | 7/6 |
| Name: | t'o.h'TqO?*,F,SS= | |
| Relevantprofessional qualification(s) orbodY |
(v-tALIt{?tDpccoulJrl)NT ac'€4u" | |
| Oct | 2018 |
| Total | |||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Lastyear | ||
| Receipts | |||||||
| Donations and legacies | |||||||
| CG -COVID grants | 11,226 | ||||||
| D -Donations | 4,695 | 4,695 | |||||
| F -Fundraising | |||||||
| RF- Referral income | 100 | 100 | |||||
| Donationsand legaciesTotals | 4,795 | 4,795 | 11,226 | ||||
| lncome from charitableactivities | |||||||
| HVO- Hire charges from village | 4,493 | 4,493 | 3,615 | ||||
| organisations | |||||||
| lncome from charitableactivities | 4,493 | 4,493 | 3,615 | ||||
| Totals | |||||||
| Other tradingactivities | |||||||
| CR -Cottagerental | 21,464 | 21,464 | 21,106 | ||||
| FEH- Furniture and equipmenthire | 3to | 376 | 49 | ||||
| HD-Hirefrom doctor | 8,900 | 8,900 | 4,'100 | ||||
| HP-Hirefrom private sources (oneoff) | 7,762 | 7,762 | 7,616 | ||||
| HR -Regularhirefrom private | 3,152 | 3,152 | 1,813 | ||||
| organisations | |||||||
| Other tradingactivitiesTotals | 41,655 | 41,655 | 34,685 | ||||
| Otherincome | |||||||
| 106 -Section106income | 2,164 | ||||||
| Bl-Bondsreceived | |||||||
| INT -Credit lnterest | I tl | 711 | |||||
| PC- lncome from Parish Council | |||||||
| OtherincomeTotals | 711 | 711 | 2,164 | ||||
| Receipts Grandtotals | 51,655 | 51,655 | 51,691 | ||||
| Payments | |||||||
| Raisingfunds | 500 | ||||||
| FUND -Costoffundraising | |||||||
| 500 | |||||||
| RaisingfundsTotals | |||||||
| Expenditure oncharitableactivities CL -Cleaning CM -Cottage maintenance INS- lnsurance forhall and cottages |
4,813 261 2,939 |
4,813 261 2,939 |
4,127 1,788 4,748 |
||||
| LA- Letting agency fees LIC- Licences REP- Repairs |
303 128 |
303 128 JO |
1,145 56 253 |
||||
| SUB-SubscriPtionsPaid U-Utilities VHM-VillageHallMaintenance |
36 1,987 28,017 |
1,987 28,017 |
5,439 27,118 |
| Total | |||||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Designated | Restricted | Endowment | Thisyear | Lastyear | ||
| Expenditure on charitable activitiesTotals |
38,487 | 38,487 | 44,678 | ||||
| Otherexpenditure | |||||||
| ADMIN-Admin | tt]r) | 166 | |||||
| BANK -Bankcharges | 131 | 131 | |||||
| BO- Bondsrefunded | |||||||
| EXBC- Extraordinary item -building | |||||||
| costs | |||||||
| MORT- Mortgage payments | 2,293 | 2,293 | 2,064 | ||||
| OtherexpenditureTotals | 2,591 | 2,591 | 2,724 | ||||
| PaymentsGrandtotals | 41,078 | 41,078 | 47,902 |
| Asat | As at | ||
|---|---|---|---|
| 31t03t2023 | 31t03t2022 | ||
| Fixedassets | |||
| CON: Contentsofvillagehall | 22,000.00 | 22,000.00 | |
| HVH:Hallandcottages | 3,455,207.88 | 3,455,207.88 | |
| TotalFixedassets | 3,477,207.88 | 3,477,207.88 | |
| Current assets | |||
| Z1: Current Account | 1,857.73 | 52,303.97 | |
| 22: Deposit account | 16,024.68 | ||
| Z3'. Loanaccount | |||
| 24: Savings account | 72,235.92 | ||
| Total Current assets | 74,093.65 | 68,328.65 | |
| Liabilities | |||
| OL1: Overdraft(loanaccount)for current year | 10.871.31 | 8,577.74 | |
| OL2: Overdraft(loanaccount)forfuture year | 33,928.24 | 41,033.56 | |
| Total Liabilities | 44,799.55 | 49,611.30 | |
| NetAsset surplus (deficit) | 3,506,501.98 | 3,495,925.23 | |
| Reserves | |||
| Excess/(deficit)to date | 10,576.75 | 3,788.99 | |
| 201:Startingbalances | 3,495,925.23 | 3,492,136.24 | |
| 202: Gains/(losses) on investmentassets | |||
| 203: Gains/(losses)onrevaloffixedassets | |||
| TotalReserves | 3,506,501.98 | 3,49s,925.23 | |
| Represented byFunds | |||
| Unrestricted | 3,506,501.98 | 3,495,925.23 | |
| Designated | |||
| Restricted | |||
| Endowment | |||
| Total | 3,506,501.98 | 3,495,925'23 |