||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**1**|January|2022||31|December|2022|
Section A Reference and administration details
**Charity name** Datchworth Village Hall
**Other names charity is known by**
**Registered charity number (if any)** 302360
**Charity's principal address** 52 The Green Datchworth Knebworth **Postcode SG3 6TL**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Sara Miller|Chair|||
||Pat Perry|Secretary|||
||Derek Hill||||
||GregCooper||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||Datchworth Parish Council||
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Articles of Association/Scheme Type of governing document (eg. trust deed, constitution) Corporation created by an Act of Parliament -Scheme made by the How the charity is constituted Secretary of State for Education and Science under Section 18 Charities (eg. trust, association, company) Act 1960. Election Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The provision and maintenance of a village hall for the use of the inhabitants of the parish of Datchworth and the neighbourhood without distinction of sex or political, religious or other opinions and in particular for use for meetings, lectures, and classes and for other forms of recreation and leisure time occupations. The objective is to provide a community facility to allow people to enjoy social and educational events and to come together for social interaction.
March **2012**
**TAR**
2
A full range of social and sporting activities are carried out in the ``hall eg: Womens Institute Guides and Brownies Elderberries Badminton Table Tennis Children’s paly activities Pet training Dance classes **Summary of the main** Community Post Office **activities undertaken for the** Craft workshops **public benefit in relation to** Roller-skating for young persons **these objects (include within** Private hire for meetings and functions **this section the statutory** Fundraising events eg Barn dance, plays and concerts **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
A fully utilised hall which benefits the local and surrounding area and enables inhabitants to socialise together thus combatting loneliness and isolation. Successful fundraising has enabled the hall to be financially sound so that contributions can be made to local groups to subsidise operating costs.
Facility for local children and youths to congregate to enjoy activities in a safe environment.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We keep approx. £10,000 in our reserve account to fund emergency repairs and general expenses should monthly income fall.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal We raise most funds from the rental charges for the use of the village
- sources of funds (including hall. any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Pat Perry **Full name(s)** Patricia Perry **Position (eg Secretary, Chair,** Secretary/Trustee **etc) Date** 11 October 2023
March **2012**
**TAR**
5
Datchworth Village Hall
Statement of Recelpts and Payments for the Year Ended 31st December 2022
12 month¥ to
31.12.22
12 months to
31.12.21
12 month¥ to
31.12.20
Income
35,558.87
28,534.43
22,271.75
ExpencSiture
34,999.29
19.442 38
15,564.53
Excess (Deficit) of Income
over expenditure for the
Period
559.58
9.092.05
,707.22
ExcesslDeficitl for the period
Add b1 al 88rTrk
559.58
53.487.64
9.092.05
44,395.59
6.707.22
37,688.37
Balance
54,047.22
53,487.64
44.395.59
Re
resented B
Current Aecount
11,132.53
7,240.51
7,721.42
Business Premium Account
Less.. ols che
ue5
Plus.. ols income
Reconeiled with Bank
Slalemenls
Ca
ital expenditure
Less.. ols creditors
Plus.. ols debtors
12,081.00
O.DO
0.00
30,068.93
0.00
0.00
20.066.36
DDO
0.00
23.213.53
32,795.32
2,950.031
1,552.30
37,309.44
20,555.32
5,232.90
1,699.68
27,787.78
17,316.92
1,354.54
859.33
Less.. Returnable dep0511s
563.90
843.90
213.90
Balance
54,047.22
53,487.64
44,395.59
Treasurer..
Chairman..
Dale..
Date..
TO THE COMMITTEE OF DATCHWORTH VILLAGE HALL.. I have independently over-
viewed the above $18temenl of Receipts and Payments for the period ended 31.12.22
and the funds statement al that dale. and confirm that they are in conformity with the
l)ooks and records maintained on a receipts and payments basis by the committee.
Independent Examiner..
Dale..
DATCHWORTH VILLAGE HALL
INCOME AND EXPENDITURE 1 January to 31 Do¢omber 2022
Income
Hall Hire
De
osits
2022
26.178.30
2021
11.447.43
2020
9.302.91
Donalion5
Gift Aid reclaimed
Fund-raisin
Grants
5,505.00
0.00
500.00
3,226.00
s.00
0.00
1,000.00
D.00
11,934.00
EHDC & Dalchworth ma
azin8
16,906.93
Miscellaneous
e.g. 88nk interest, rechar
149.57
175.07
Totsl Incomè Jan - Dèc
35,SS8.87
28,534.43
22,271.75
Ex
endlture
Conlraclors..
18,517.50
4.120.36
10.132 50
2.854.78
8.231.00
3.016.20
Returned deposils
Re
airs & Maintenance
Cl&anin
Materials
7.727.03
1,2Q7.60
2,892.78
1,375.76
1,028 35
1.309,19
Insuran¢¥
P051. slalion8
8 other 8dmin costs
Misc IPRS Music Litenc4, èic
Bad debts wrilten off
1.586.41
1,278.17
524.72
37.so
1.245.81
321.47
604.28
15.00
1,217.51
182.00
580.28
Totsl Ex
ondltur• JAn- Doc
34,999.29
19,442.38
15,564.53
Balance ol Incorne over Ex
enditure lo dale
Plus Brou
hl Forward
Bank
Total Funds
SSg.58
53,487.64
54,047.22
9,092.05
44,395.59
53,487.84
6,707.22
37.888.37
44,395.69
Supported by..
8ank
Current a¢Gounl
Bus. Account
Ca
endilure
less ols credilors
lus ols debtors
11,132.53
12.081.00
32,795.32
12,950.03
1,552.30
54.611.12
563.90
54,047.22
7,240.51
30.068.93
20,555.32
15,232.90
1,699.68
54.331.54
1643.90
53,487.64
0.00
7.721.42
20.066.36
17.316.92
11,354.541
859.33
44.609.49
1213.90
44,395.59
0.00
accurnulative
Less Liability of Outstanding Deposll$
TOTAL FUNDS AVAILABLE
Cash al bank
23,213.53
37,309.44
27.787.78
Datchworth Village Hall
Statement of Recelpts and Payments for the Year Ended 31st December 2022
12 month¥ to
31.12.22
12 months to
31.12.21
12 month¥ to
31.12.20
Income
35,558.87
28,534.43
22,271.75
ExpencSiture
34,999.29
19.442 38
15,564.53
Excess (Deficit) of Income
over expenditure for the
Period
559.58
9.092.05
,707.22
ExcesslDeficitl for the period
Add b1 al 88rTrk
559.58
53.487.64
9.092.05
44,395.59
6.707.22
37,688.37
Balance
54,047.22
53,487.64
44.395.59
Re
resented B
Current Aecount
11,132.53
7,240.51
7,721.42
Business Premium Account
Less.. ols che
ue5
Plus.. ols income
Reconeiled with Bank
Slalemenls
Ca
ital expenditure
Less.. ols creditors
Plus.. ols debtors
12,081.00
O.DO
0.00
30,068.93
0.00
0.00
20.066.36
DDO
0.00
23.213.53
32,795.32
2,950.031
1,552.30
37,309.44
20,555.32
5,232.90
1,699.68
27,787.78
17,316.92
1,354.54
859.33
Less.. Returnable dep0511s
563.90
843.90
213.90
Balance
54,047.22
53,487.64
44,395.59
Treasurer..
Chairman..
Dale..
Date..
TO THE COMMITTEE OF DATCHWORTH VILLAGE HALL.. I have independently over-
viewed the above $18temenl of Receipts and Payments for the period ended 31.12.22
and the funds statement al that dale. and confirm that they are in conformity with the
l)ooks and records maintained on a receipts and payments basis by the committee.
Independent Examiner..
Dale..
DATCHWORTH VILLAGE HALL
INCOME AND EXPENDITURE 1 January to 31 Do¢omber 2022
Income
Hall Hire
De
osits
2022
26.178.30
2021
11.447.43
2020
9.302.91
Donalion5
Gift Aid reclaimed
Fund-raisin
Grants
5,505.00
0.00
500.00
3,226.00
s.00
0.00
1,000.00
D.00
11,934.00
EHDC & Dalchworth ma
azin8
16,906.93
Miscellaneous
e.g. 88nk interest, rechar
149.57
175.07
Totsl Incomè Jan - Dèc
35,SS8.87
28,534.43
22,271.75
Ex
endlture
Conlraclors..
18,517.50
4.120.36
10.132 50
2.854.78
8.231.00
3.016.20
Returned deposils
Re
airs & Maintenance
Cl&anin
Materials
7.727.03
1,2Q7.60
2,892.78
1,375.76
1,028 35
1.309,19
Insuran¢¥
P051. slalion8
8 other 8dmin costs
Misc IPRS Music Litenc4, èic
Bad debts wrilten off
1.586.41
1,278.17
524.72
37.so
1.245.81
321.47
604.28
15.00
1,217.51
182.00
580.28
Totsl Ex
ondltur• JAn- Doc
34,999.29
19,442.38
15,564.53
Balance ol Incorne over Ex
enditure lo dale
Plus Brou
hl Forward
Bank
Total Funds
SSg.58
53,487.64
54,047.22
9,092.05
44,395.59
53,487.84
6,707.22
37.888.37
44,395.69
Supported by..
8ank
Current a¢Gounl
Bus. Account
Ca
endilure
less ols credilors
lus ols debtors
11,132.53
12.081.00
32,795.32
12,950.03
1,552.30
54.611.12
563.90
54,047.22
7,240.51
30.068.93
20,555.32
15,232.90
1,699.68
54.331.54
1643.90
53,487.64
0.00
7.721.42
20.066.36
17.316.92
11,354.541
859.33
44.609.49
1213.90
44,395.59
0.00
accurnulative
Less Liability of Outstanding Deposll$
TOTAL FUNDS AVAILABLE
Cash al bank
23,213.53
37,309.44
27.787.78