## **Trustees' Annual Report for the period** **From** Period start date **1** January 2021 **To** Period end date 31 December 2021 ## Section A Reference and administration details **Charity name** Village Hall Datchworth **Other names charity is known by Registered charity number (if any)** 302360 **Charity's principal address** 52 The Green Datchworth Knebworth **Postcode SG3 6TL** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sara Miller Chair
2 Pat Perry Secretary
3 Derek Hill
4 Greg Cooper
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
Datchworth Parish Council
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March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Articles of Association/Scheme - (eg. trust deed, constitution) Corporation created by an Act of Parliament -Scheme made by How the charity is the Secretary of State for Education and Science under Section constituted 18 Charities Act 1960. (eg. trust, association, company) Trustee selection methods Election - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 **Summary of the objects of the charity set out in its governing document** The provision and maintenance of a village hall for the use of the inhabitants of the parish of Datchworth and the neighbourhood without distinction of sex or political, religious or other opinions and in particular for use for meetings, lectures, and classes and for other forms of recreation and leisure time occupations. The objective is to provide a community facility to allow people to enjoy social and educational events and to come together for social interaction. A full range of social and sporting activities are carried out in the ``hall eg: Womens Institute Guides and Brownies Elderberries Badminton Table Tennis Children’s paly activities Pet training **Summary of the main** Dance classes **activities undertaken for** Community Post Office **the public benefit in** Craft workshops **relation to these objects** Roller-skating for young persons **(include within this** Private hire for meetings and functions **section the statutory** Fundraising events eg Barn dance, plays and concerts **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** A fully utilised hall which benefits the local and surrounding area and enables inhabitants to socialise together thus combatting loneliness and isolation. Successful fundraising has enabled the hall to be financially sound so that contributions can be made to local groups to subsidise operating costs. Facility for local children and youths to congregate to enjoy activities in a safe environment. **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** We keep approx. £20,000 in our reserve account to fund emergency repairs and general expenses should monthly income fall. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - We raise most funds from the rental charges for the use of the village hall. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Pat Perry **Full name(s)** Patricia Perry **Position (eg Secretary,** Secretary/Trustee **Chair, etc) Date** 12 October 2022 March **2012** **TAR** 6 statement of Receipts and Payments for the Year Ended 31st December 2021 12 month$ to 31.12.21 12 months to 31.12.20 12 months to 31.12.19 Income 28,534.43 22,271.75 30,371.45 Ex nditure 19.442.38 15,564 53 23,935.90 Excess (Deficit) of Incam• Ovèr expèndlture for the Period 9.092.05 6.707.22 6.435.55 ExcesslDeficill for th8 period Add b1￿￿ at Bank 9.092.05 44.395.59 6.707.22 37,688.37 6.435.55 31.252.82 8¥l*nc• 53.487.64 44,395.59 37,688.37 re88nted B Cuffent Account 7,240.51 7,721.42 10,141.80 Business Premium Account Less.. ols che ues Plus." ols income Reconciled with Bank Statements ital ex ndilure Less.. 015 creditors Plus.. ols debtors 30.068.93 20,066.36 0.00 0.00 10,056.52 0.00 0.00 37 309.44 20,555.32 5.232.90 1.699 68 27,787.78 17,316.92 1,354.54 859.33 20,198,32 17,316.92 984.95 2,171.98 Less." Returnab￿ de $its 843.90 213.90 1,013.90 Balancè 44,395.59 37,688.37 Treasurer.. Chairman.. Dale.. TO THE COMMIThEE OF DATCHWORTH VILLAGE HALL.. I have independenuy over- viewed the above statement of Receipts and Payments for the period ended 31.12.21 and the funds statement at that date. and confimi that they are in confomity with thè books and records maintsined on a re￿Ipts and payments basis by the committee. Indapendenl Examiner.. Date.. 2£ DATCHWORTH MLLAGE HALL INCOME ANO EXPENDITURE 1 January to 31 D•eèmbèr 2021 QBO dats 2019 23.460 92 Income Hall Hire De￿)SIt5 2021 11,447.43 2020 9,302.91 Oonations Gift Aid reclairned Fund-raisin Grants 5.00 o_oo 1,CKX).CKI 3,500.00 125.00 665.50 2,500.00 EHDC & DatCh￿th m 8￿ne 16,9L￿.93 11,934.00 Miscellaneou e.g Bank interest, recharge or utilrt*s, etc. 120.03 175.07 Total Income Jan- Dec 28.5M43 22.271.75 30,371.45 PRS Ex endlture Contrattors., Uts'lilies.. Rèlumed deposits Re airs & Mainlen8r Cleanin Matgrials 10.132.50 2.854.78 8,231.00 3,016.20 13.09125 3.761.17 2.892.78 1.375.76 1,028.35 1.309 19 3,091.93 1,OS1.43 In8urance Post, slaliona & other admin costs Mi8C IPRS Mu$t LI¢wKe. rfc Bad debts written oft 1.245.81 321.47 PJ)4.28 1500 1,217.51 182.00 580.28 1,208.70 173.72 557.70 t,000.00 Total Ex ndlture Jan. D¢¢ 19.442.38 15,564.53 23.935.90 8Blance of Income over Ex nditur¢ lo date Plus Brou hl Forward Bank Totsl Fund• 9.092 05 44.395.59 53.487.64 6.707.22 37.688.37 44,395.59 6,435.55 31,252.82 37,688.37 Supportad by.. B•nk Current account Bu5. Account C8 1181 Ex enditur8 less ols creditors lus 018 debtors 7.240.51 30,068.93 20,555.32 5,232.90 1.699.68 54.331.54 1843. 53,487.64 7.72142 20,Cf6 3S 17.316.92 1.354 $4 859.33 44,609 49 21390 44.395.59 10.141.80 10,056.52 17.316.92 984.95 2.171.98 38.702.27 1.01390 37,688.37 0.00 8ecumul8tive Lo$$ Llablltty of Outstandlng Oeposits TOTAL FUNDS AVAILABLE C8$h at bank 37.309.44 27,787.78 20.198.32 Statement of Recelpts and Payments for the Year Ended 31st December 2021 12 months to 31.12.21 12 months to 31.12.20 12 months to 31.12.19 Income 28.534.43 22,271.75 30,371.45 Expenditure 19,442.38 15,564.53 23,935.90 Excess (Deficit) of Income over expenditure for th• rlod 9,092.05 6.707.22 6,435.55 ExcesslDeficill for the period Add b1fv￿ at Bank 9.092 05 44,395.59 6,707.22 37.688 37 6.435.55 31.252.82 8alanc 53,487.64 44,395.59 37.688.37 re8ent8d B . Current Account 7.240.51 7,721.42 10,141.80 Business Premium Account Less.. ols ch ues Plus.. ols income Reconeiled with Bank Statements ital ex endilure Less.. ols creditors Plus.. ols debtors 30,068.93 0.00 0.00 20,066.36 0.00 10,056.52 0.00 0.00 37,309.44 20,555.32 5,232.90 1,699.68 27.787.78 17.316.92 1,354.54 859.33 20,198.32 17,316.92 984.95 2,171.98 Less.. Returnable de sits 843.90 213.90 1,013.90 Balance 53,487.64 44,395.59 37,688.37 Treasurer.. Chainnan. Date.. Date. TO THE COMMITTEE OF DATCHWORTH VILLAGE HALL.. I have independently over- viewed the above statement of Receipts and Payments for the period ended 31.12.21 gnd the funds stalemenl al that date, and confim that they are in conformity with the books and records mainlain&J on a receipts and payments basis by the committee. Indapandent Exarniner. Date.. zz