BEDWELL COMMUNITY ASSOCIATION Registered Charity No. 302332 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025
BEDWELL COMMUNrrY ASSOCIATION INDEX For the year ended 31° Marth 2025 Pkge Trustees Annual Report Reference and Administration Structure, Governanr£ aod Management Objectives Activities. proesS and Achievements Financial Review Reserves Policy Independent Examiners Report Statement of Financial Aclivitie$ (SOFA) Balance Sheet Statement of CAsh flow Notes to the Accounts 9-18
BEDWELL COMMUNITY ASSOCIATION Trnstees Annual Report Contitiued For the year ended 31" Mareh 2025 REFERENCE AND ADMINISTRATJON Name of Charlty: BEDWEIL COMPAUNITY ASSOCIATION Registe1 Charlty No: 302332 Governing Document: Constitution dafyj 17th May 1999 Principal Office: Bedwell Community Association Cres(¥)L Stevenas< Herts. SGI INA Tru8tees: Elaine Connolly Philip Smith Marie King Ann MeldrLm Jenny O'sullivan Stuart Mylrea Lisa Luker Sharon l)oh Daren Hollis Chairman (Resigned 12111124) Vice Chairnwn Treasurer (Re5ign¢d 12111124) (Rtt51gn 09101125) Banker&' Lloyds TSB Bank Pl¢ Sievena8e Town Square 3 The Town Square Stevenage Httts. SGI IBG Independemt E18miner: Jane M E Seymour Orchard Villa 2B Regent Street Stotfold Hitchin Huts. SG5 4ED Page I
BEDWELL COMMUNITY ASSOCIATION Trnstees Annual Report Continued Foi. the year ended 31" Mareb 2025 The Management Committee present their report for the year ended 31. March 2025. STRucfiJRE, GOVERNANCE AND MANAGEMENT The Charity i8 an unincwated organization whith As govern by a constitution datd 17th May 1999. The Honorary OIYi¢ers and up to eiglll r¢prtsentatives of affiliation organisatsons and other user sroups are ele¢ted or appointed on an annual Eosis al the Annual General Meeting. in the event of a vacancy occurring the Committee can copt a replacement until the next Annual General Meeting. The committee shall also include one representstive from Stevawge Borough Council. Inth'viduals and one repra8entstive w alTiliat&4 group shall have the right to vote at the AGM The trustees are elected OT appointal on an annual b&8is at the Annual Genal Meetin& which is held between June and July. OWECnVES In setting the charity's objtiveS and planning its aims and objectives and future activities the Trustees have given consideratii)n lo the Charity Commission's genual guidance on public benefit The main aims and objectives of the charity are.. To promot¢ the benefit of the inhabitants of Balwell Stevenag4 without dists'nction of sex or of political, religious or other opinions by associating the local authoriti¢& voluntary or8anis8tions and inhabilants in a common effc(t io advance thcation and to provide facilities in the intffe5ts of social welfare for recreats'on and leisure-lime CUpation with the object of improving the conditions of life fc¢ the said inhabtlants. To maintain and mana8¢ the Bedwell ctre and encourage its by the Community for the pursuit of common interests of a sc¢ial. educational and recreational kind. The Association SI11 k non-FMty in politi and non-sectarlan iti religio ACTivifiES, PROGRESS AND ACHtEVEMEIS The Community Centre have finished the 3 year of The Multrply ProjeLt (with Steps2skills), there is no future to the proj that ended 31" Mar¢h 2025. This helped bring more ppIt in using our Hub and Wam Spwx Faciliti¢5. Our warni SF communty (afé will continue to We continu¢ to have our Warm s¢¢ Room in the Community ctre one mornings a week and have extended the time to in¢lude a light lunch. This provided a warm space for ppIe to come and sit in. enjoy hot drinks etc. Page 2
BEDWELL COMMUNITY ASSOCIATION Trnstees Annual Report Continued For the year ended 31° March 2025 ACTIvrriES, PROGRESS AND AcHIEvEMs coNNuED Funding for our exercise ela&s has ¢ndoJ but we continue to operate this without the fvnding. We had a very succwful BedwEII Fun D8y during August when we put on free activities for families in our area, with user groups having stall$ to promok their activities. This was a great day with over pwple atto)din In October we had ow Annual Children's Halloweth Disco with over ICQ people attffldin& We have had a 8ood year with ow rentals, with The Communtty Centre b¢in8 busy and at approx. 8(P/o capacity. Saturday Evenin8 Functio8 have Increas from the previo year, but we Slill have availability to host more. The Sunbeams PrSchool meet at the Community Centre and continue to provtde a gcrfjd service for the children in our area. The Parent & Toddler group is goin8 well we secured funding for it to rLm for another year. We continue to have lots of health provid¢rs hiring out our rooms for diabetic group training. The Communlty Centre is hired out to atTlliat groups such as Sunbeams Pre School, Guide Shop, Table Tennis. War8aming, The Irish Network and Keep fAI group5 etc.. The Cthtre also lets out rooms lo other organisations such as Lt8hthouse Church. Bethel Fellowshlp Churc Molly Vickers School of Dan¢in& Diet & Fitness Clubs. Kumon & Magikats (Maths & English tuition). martial arts groups eta We also have Stw2skills renting a room out in the cornmunity centre who offer lots of different courses for adults. We have a chiropody service at the centre twi a month, when people can make gn appointsnenL We also hire the halls f¢x weddin8& birthday prties and Oth ocusions. The OtTice continuas to offer a phot(pyIng service to our groups and residents. We Coniinue to look at Ways in which we (an attract new groups to let our haIlr$)0mS to and thus provide more diverse skills and artivities to th¢ local people although are prime ts'me slots are fully IM)oked. We plan to titinue offering the service5 we offer at the standard that is expecte we will look for further projects to aid in what we Lan offer and also look at fundll]g to put on activity for the IoLI and surrounding community. Page 3
BEDWELL COMMUNITY ASSOCIATION Trustees Annual Report Continued For the yeAr ended 31° MAr¢h 202S The net resvlt of this for the financial year end 31° March 2025 is a surplus of £ 19.2(M) (2024.. £36.810. The enclosed finattGial ststemalt sho% the ¢urrert stat¢ of the finances, whi¢h the Mana8ement Committee considers to be fwr. Careful monitorin8 has been led out to ensure the Association ntinu to operate efficiently for the o)mmunity of Bedwell. Reserv ReserYe$ must be kept at a reasonable level in relation to the overall turnover of the oi'%anigation - per the Couneil's policy on reseryes of voluntary organuation8 applylng for funding. For th¢ financial good health of the Centre and sustainability of the organisation we deem it prudent to keep reserves of not less than three month's operats'n8 costs. Unfortunatsly. due to deficit core grant fundin8 for several years, we have been unable to build up the required balance. Free reserves are currently held at £75,969 The estimate for the designated reserv4 to covu stsff redundancy payments and winding up costs are £27,375. this calculation does not include redundancy payments for Staff that have not worked for the organisation for rnc than two yr$. It is bAwJ on current payment levels. It is based on the assumption that any legal eMts incurred in the Closure of the Centre would be met directly by Stev¢nage Borough Council. Approved by the Trustees on IP July 2025 and Sign OD their behr by: P8ge 4
BEDWELL COMMUNrrY ASSOCIATION Independffit Examiner8 Report For the year ended 31° March 2025 I report on the accounts for the year 31° March 2025. whith are set out on page5 6 to 18. Respective rnponsibilities of trustees and examiner The chan'ly's trustees are re5p)nsible for the preparation of the ar)unts. The charity's trustees eA)nsider that an audtt is n¢X required for this year under section 144(2) of the Charitses Act 2011 (the 2011 Act) and that an indet*ndent exaMition is neaed. It is my responsibility to.. examine the a¢Unts under seoion 145 of the 2011 Act to follow the procedures Iaid down in the traI Directions given by the Charity Commission under section 145(5)(b) of the 2011 A¢t'. and whether particular mattws have ¢ome to my attention. B1# of independ(t aMiner'S report My examination w&8 carria out in accordance with the Gtsleral DI[tionS 81V by the Charity Commission. An examination includes a review of the accouniing reKords kept by the charity and a Gomparison of the aLKounts presented with those rewrds. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you AS trustees conc¢rnin8 any su¢h matters. The PTocedure5 undertaken do not provide all the evidence that would be rquired in an audit and consequently no ¢)pinion is given to whether the accounts presmt a 'true and fair view, and the report is limited to those matters set out In the ststement below. Independent examiner's statement In connection with my ex8minatiotL no matter has rne to my attention.. (l) which gives me rwonable uSe to believe that in any material respect the requirements - to keep accountin8 records in accordance with section 130 of the 2011 A¢ and - to prepare accounts whirh accord with the arxountin8 records and comply with the accouniing requir&nents of the 2011 Act and FRS 102 have not been met,. or (2) to which, in my opinion, attention should be drawn in ordtt to enable a proper understandin8 of the accounts to be rearthed JaneMES mou Community Accountffii Orchard Vil]8, 2B Regent Street Stotfold, Hitchin Herts. SG5 4ED Dated.. 15 July 2025 Page 5
BEDWELL COMMUNrrY ASSOCIA TION STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31ST MARCH 2025 Notes 2025 Total Funds 2024 Total Fund5 Unrestricted Restricted Funds Fundy Intome from: Donations and legacies Charitable Activities Other Trading activities Investments Other Total Income 228 139,520 1.959 759 55.030 55.258 139,520 1,959 759 5.000 202,496 62,259 136,557 2,472 561 5.000 206,849 147,466 55,030 Expenditure on: Raising Funds Charitable Activities Total resourees expended 537 128,683 129220 537 182,759 183296 54,076 54,076 170,039 170,039 Net incominFJ (expenditure) 18346 954 19,21)0 36,810 Transfers between funds Net Movement in Fund$ 18346 954 19,200 36,810 Toial Funds brou8ht forward 58,489 13,468 71.957 35,147 Total fundy carried forward 16 76,735 14,422 91,157 71,957 Page 6
BEDWELL COMfvtUliJTY ASSOCJATION BALANCE SHEET AS AT 31ST MARCH 2025 Notes 2023 2024 Fixed Assets Tangible fixed assets io 2,083 2,796 Current Assets Debtors & prepayrnents Cash at bank and in hand Tot Current Assets 6.236 96.390 102,626 19,425 58.329 77,754 Creditors.. Amount5 fallin8 due within one year 12 13.552 8,593 Net Current Assets 89,074 69,161 Net A88ets 91,157 71.957 Funds of the Charity Unrestrirted fjjnds Restricted funds Total Funds 76,735 14,422 91,157 58.489 13,468 71.957 15 Approv d by the Trustees on 15th July 2025 and signed on their behatf by.. The notes on p es 9 to 18 forn] part of these accounts Pa8e 7
BEDWELL COMMUNITY ASSOCIATION STATEMENT OF CASH FLOW AS AT 31 MARCH 2025 Note 2025 2024 Cash flows from operating activities.. Net cashprovidedby (usediii) operaling aclivilies Cash flows from capital expenditure & investing 4¢tivities.' Dividends. interest and rents from investments Purchase of propety, plant and equipment Nei caghprovided by (used in) investing activities J8 37,302 18,288 759 561 759 501 Nel 0hprowded by (xsed In)financlng activilies Chang¢ in cash arnl cash ¢quiwlenls in ilw rengn(l Cash and cash equivalent$ at the beginning of the reporting period Change in cash and cash equivalents due to exchange rnte movements Cash athl¢ash equivalenls ai ihe endollhe rep0riliig¢ 38,061 58,329 18,849 39.480 96.390 58,329 Page 8
BEDWELL commuNy ASSOCIATION NOTES TO THE ACCOUNTS ror the year ended 31st March 2025 I ACCOUNTING POLICIES Basis of preparation These Accounts have been prepared under the historical cost convention and in accordance with applicable accountin8 Standards and the Statement of Recommended Practice on Ac¢ountKtTr8 by Charities (SORP 2015 restated where applicable) and in compliance with the Charities Act 2011. Depreciation polley Tan8ible fixed assets are depreciated over the estimatol useful economic lives. The depreciation rate currently in use for all fixed Assets held for use by the charity is 250/• on the redu¢in8 balance. Fund YdCCOUttting Funds held by the charity are either: Unreslri¢ledgeneralfiind These Are fvnds which can be used in a¢wrdance with th¢ charitable obje¢tives at the di$et10n of the trustees. Designaledfvpxls These are funds set aside by th¢ trustees out of unrestrided 8¢neral funds for spe¢ifie future purposes or projects. ReJlrictedfiind.¥ charity Restrictions arise when Specifi by the donor or when fijnds ar¢ raised for particular restricted purposes. Resource5 Expended Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which camiot be rewvered. Incoming Resources amount is measurable. Income is accounted for on a receivable basis, except for hall deposits that relate to bookings in a future accountin8 periol the income is deferred until those periods. Pa8e 9
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2025 Uore5tri¢ted Restricted 2025 2024 Income from Donationj And Legaties HCC Step2SkiUs Multiply Project Herts Communtty Foundation Projects Donations SBC Local BudBet Line Dancing HCC - Salsa Dancing HCC Herts WarnVSport5 Camp S.C.B./LCB Sports Camp Sport England Grants S.B.C. Warn) Space Toddlers Group (SBC) 37,2 37.200 41,600 1.500 182 228 228 720 720 720 720 6¢X) 1,200 8.757 6,500 1,920 62,259 8.890 7.5 8,890 7.500 228 55.030 55.258 3 Income from Charitable Actlvltie8 Unreslrlcted Restricted 2025 2024 Hall Htre Refreshment income Services Income Admin Fees 138,789 310 421 138,789 310 421 135,295 324 755 183 136,557 139,520 139.520 4 Income from Other Trading Aetivitits UnreJtric¢ed Ru¢ric¢ed 2025 2024 Fundraisin8 and Event5 1,959 1,959 2,472 5 Other income Unrtstricled Restricted 2025 2024 Employment Allowance Page 10
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2025 6 ADatysis of E¥enditure on eharitable Activities Attivity undertaken directty Grnnt funding or A¢tivilie4 Support Costs Activity Total Community Centre Step2Skills Multiply Projwt Wam Space HCC Salsa Instructor SBC Covid support Sport En8land Big Lottery - Computer Suite Toddlers Group Redecoration, Equipment et¢ Dancing Canteen 127.911 41,347 6,340 472 128,383 41.347 6,340 600 206 3.268 188 1,361 46 720 300 2.75 206 3.268 188 1.361 46 720 300 182,28 472 7 ChAritAble Expenditure Charilable Activities - Centre Unrestricted Admlnistrntion Expenses Admin Wages Printin& Stationery & Advertisin8 Broadband. Telephone & Posta8e Subscriptions & Affiliation Fees Performing Rights Association Health & Safety Sundry Expenses Licensing Fees Software Bank & Credit ¢har8es Website Events Training Volunteer Expenses Payroll & HR Expenses Totat Administation Feel 2025 2024 41.462 999 1,564 18 1.128 34,385 910 1.193 1,362 1,626 344 781 109 347 262 120 23 3,078 51,869 363 339 458 97 402 331 912 52 916 41,720 Pa8ell
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31$t March 2025 7 Charitable ExpeDditur¢ Continued Charitable Aciivities - Centre Unrestricted MaintenAnce Eipenses Cleaning Windows Ht & Light Equipment Inswance Laundry & Cleanin8 Garden Repairs & Renewals Security Equipment Depreciation Water Rates Caretftkinw cleaning wa8es 2025 2024 70 10,705 171 635 7.098 305 9.313 997 274 3,691 42.783 76.042 127,911 70 10.565 161 716 3,198 305 323 847 346 2,055 55,758 74,344 116,064 Total Centre Costs 7 Charitable Expenditure Charitable Aetivi¢ieJ- Centre Restricled HCC Step2Skills Multipty Project Room Hire Consultancy Sa]aries Equipment Other mISlIaneoUS costs 2025 2024 15,747 12,964 10,002 67 2,567 41.347 14.687 9,570 10,730 302 2,164 37,453 Page 12
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2025 7 Charitable Expenditure ContAnued Charitable ActivltieB - Centre Restricted S.B.C Warni Space Fun Day SBC Covid Equipment thding dep Sports England Get Bedwell Active and other sports projects Bi8 Lottery Computer Suite project Dep'n Toddlers Group Equipment, Heating, Room Hire & Refreshments (SBC O Community Trust Laptop Depreciation SBC Locality Budget Line D&ncin8 Instructor HCC Salsa Instructor HCF Quickbooks Training S.B.C. & HCC Sports Camps 2025 2024 6,340 i.C¥)O 275 5.799 250 2,096 61 206 3,268 188 1,361 720 1.500 1,800 15,721 12,729 8 Canteen Acfounl 2025 2024 Cost of Sales Opening Stock Purchase$ 300 300 321 321 Le88 Closin8 Stock 300 321 20 341 Canteen Wages Total Canteen Costs 300 9 Governance 2025 2024 Independent Ex8mineVs Fee (See note 19) AGM Costs 450 22 425 35 Page 13
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31$¢ Matth 2025 10 Fixed assets UnresL Equipment Rutricted Equip't TotAI Cost At l April 2024 Additions At 31 March 2025 4.932 12.533 17.465 4.932 12,533 17,465 Depreciation At l April 2024 Charge for the year Ai 31 March 2025 3,892 274 4.166 10.776 440 11,216 14,668 714 15,382 et book values At 31 M&rch 2024 At 31 March 2025 1.040 766 1,757 1.317 2,797 2,083 I l Debton & Prepayments 2025 2024 Debtors Prepayments and income accruals 4,663 1.573 6,236 18,048 .377 19,425 12 Creditors: Amounts falling due within one year 2025 2024 Accnwls and income prepayments HMRC & NI Sundry Creditors Pension Contributions 9.027 4.317 6.424 1,902 194 73 8,593 67 13,552 13 Trusteej, Remunerntion ind Expen No trustee remuneration has been directly or indirectly paid or payable for the year out of the funds of the charity to any trustee or to any person or person connected with any of them. 14 Employees, Remuneration Total remuneration for ihe year (excluding employevs ntributIOns) amounted to £ 86,588 (2024.. £84,789). No employee earned more than £40,¢MI p.a. or more. The avernge numbers of paid staff for the year were five (2024.. five}. Pe 14
BEDWEIL COLVIMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2025 15 Reserves Policy Resee8 must be kept at a reasonable level in relation to the overall turnover of the organisation- per the Council's policy on reserves of voluntary organisations applyin8 for fundin8. For the financial good health of the Centrt and the sustainabilty of the or8anisation we deem it prudent to keep reserves of noi less than three month's operattng costs. Covid-19 and the additiona] funds we have been able to ac$$ means we have been able to build our reserves back up to nearly the levej required to meet our reserves policy. Current free reserves are.. 75.969 The estimate for the reserve. to ¢over stsff redundancy payments and windin8 UP costs are £27,375, this calculation does noi include redundancy payments for Staff that have not worked for the oT8anisation for more than two years. It is based on current payment level$. It is based on the assumption that any le8al costs incurr&4 in the dosure of th¢ Centre would be met directly by Sievenage Borough Council. 16 Fund Anatygis SBC Iwality Budget- Line Dancing S.B.C Wgrnl Spate HCC Salsa Dancing Sub- TotAI Genernl Incomin8 Resources Resources Expended Net incoming resources before transfers 147,466 129,220 18.246 720 720 7,500 6,340 1.160 720 600 120 156.406 136.880 19,526 Transfer between fund$ Net movement in funds 18.246 1,160 120 19,526 Total Funds Blfwd 58,489 3.560 62,049 Total Fundy CtFwd 76,735 4,720 120 81,575 Fixed A58ets Current Assets Current Liabilities 766 89,521 (13,552) 70,735 4.720 120 94,361 (13,552) 81,575 4,720 120 Page IS
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS ror the year ended 31st March 2025 16 Fund Anaty8is Continued Big L•ttery- Comm'ty Computer Trust Suite Equipn)ent Sports Englaud Sub- Total B/Fwd Incoming Resources Resources Expended Ne¢ incoming resourcej before trfdnsfen 156,4( 136.880 19.526 8.890 3.268 5,622 165,296 140,382 24,914 188 {188) (46) Net movement in funds 19.526 (188) 46 5,622 24,914 Total Funds B/fivd 62,049 751 183 2,643 65,626 Total Funds C/Fwd 81,575 563 137 8,265 90,540 Ftxed Assets Current Assets Current Liabilities 766 94,361 (13,552) 81,575 563 137 1.466 102,626 13,552) 90,540 8,265 563 137 8,265 SBC Covid Equipment Toddlerl Group g Multlply Project Sub- TolAI BIFwd In¢omin8 Resources Resources Expended IW4et incoming ruources before transferj 165,296 140,382 24,914 37,200 41,347 (4,147) 202,496 183.296 19,200 206 (206) 1.361 (1,361) Net movemenl in funds 24.914 (206) 1,361 4,147 19.200 Total Funds Blfwd 65,626 823 1,361 4,147 71,957 TotAI Funds CIFwd 90,540 617 9A,157 Fixed Assets Current Assets Current Liabilities 1,466 102.626 (13,552) 90.540 617 2.083 102,626 (13,552) 91,157 617 Page 16
BEDWELL COLvINiuyrfY ASSOCIATION NOTES TO THE ACCOUNTS for Ihe year ended 31st MArth 2025 16 Fund Anaty8is continued Restricted fimding received in the year.. HCC Step2Skills Multiply Project - to open a Hub and identify adults that do not have a C14 or higher in Maths and wish to improv¢ their numeracy sknlls Stevenage Community Trust & S.B.C. have funded the opening of a parent and toddler group in the community centre S.B.C. Warn) Space - Grant from S.B.C. for warni space -w that PIe could come in and keep warn]. have free breakfasV]unch. Sports England Get Bedwell A¢tive and other sports projects HCC have funded a Sa15a instNctor SBC Locality Budget has funded a Line Dancing instructor 17 Volunteers Volunteer infomation is as follows.. 'umber of Hours per Volunteer5 Volunteer 208 288 240 Tot Hourt 208 288 240 20 24 Aetivity 2024125 Chair Kitchen CAretakin8 Committee meetings Fun Day Activity 2023124 Chair Kitchen Caretakin8 Committee meetÉn8S Fun Day Volunteers Hours per 260 312 234 Hourj 260 312 468 40 30 Pa8e 17
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2025 18 Notes to the cash flow statement Reconciliation of net incomel(expcnditure) to net cash flow from operating activities 2025 2024 Net incomel(expenditure) for the year Adjustments for. Depreciation charges Dividends, interest and rents from investments Loss on disposal of assets (Incre&se)Idecrease in debtors Increase/(decrease) in credttors Net cash provided by opernting 19.200 36,810 714 {759) 932 (561) 13,188 4.959 37J02 (15,385) (3.508) 18,288 AnaJy8i$ of net Cash resources 2025 2024 Cash in hand 96.390 58,329 19 Independent Enminer'i Fees of £450 have been am¢d for the 2025 (2024.. £425) eXamItion and preparation of accounts. Page 18