BEDWELL COMMUNITY ASSOCIATION Registered Charity No. 302332 ANNUAL REPORT AND Accouiyrs FOR THE YEAR ENDED 31ST MARCH 2024
BEDWELL COMMUNITY ASSOCIATION For the year ended 31" Mareh 2024 Page Trustees Annual Report Reference and Administration Structure, Governance and Management Objectsves Activiti4 Progr$ and A¢hievements Financial Review Reserves Policy Independent Ex8miners Repwrt Ststement of Financial Acttvities (SOFA) Balance Sheet ststement of Cash flow Notes to the Acwunts 9-18
BEDWELL COMMUNITY ASSOCIATION Trnstees Annua] Report Conilnued For the year ended 31" March 2024 REFERENCE AIYD ADMINISTRATION Nan of CTharfty: BEDWELL COMMUNrrY ASSOCIATION Reglstered Charity No: 302332 Governlng Document: Constitution datea 17th May 1999 Prffinelpal Offlee: Community Association CrescenL Stevenll8e. Herts SGI INA Tnistees.. Elaine Connolly Philip Smith Marie Kin8 Eileffl Mitchell Ann Meldnrn JaY O'sullivan Stuart Ntylrea Lisa Luk"er Sharon Doh Dam Hollis Chaimwi Vice Chaimwi Treasurer (Resign 3 April 2023) (Apwint¢d 3 October 2023) (Appointed 3 October 2023) (App)inleAI 3° October 2023) Bankern: Lloyds TSB Bank PIC Stei'enage Tomm Square 3 Th¢ Toiill Square Sievenag¢ Herts. SGI IBG Independent Examiner: Jane M E Svymour Orchard Villa 2B Re81 Street Siorfold Hitchin Herts. SG5 4ED Page I
BEDWELL COMMUNrrY ASSOCIATION Trustees Annual Report Continued For the year ended 31" March 2024 The Managemmt Committee present their report for the year ded 31. March 2024. STRUCTURE. GOVERNANCE AND MANAGEMENT The Charity is unin¢orporated organiulion which is governed by a constitution dated 17th 1999. The Honorary OtTicers and up to ei8hi rePre5th]veS of 8ffi1iati(M Or8SaIlOnS gnd other user groups are electejj or appoint on an annual basis al the Annual General Meaing, in the evenl of a vacancy occurring the Committee can cfropt a replacemenl until the next Annual General Meeting. The committee shall also include one prlatINe from Slevwe Borough Cowjcil. Inthiryduals and one representats've per affiliated Bro shall hav¢ the right to vote at the AGM. The trusiees are ted or appointed on an ¥nnuaJ bASiS at the Annual Geral Meeting. which is hdd beiween June and July. OBJECTIVLS Jn settin8 the chan'ty's obje£ltvLq and planning its aims and objtiveS and future actii'ities the Trustees have 8iYen consideration to the Charifv Commission's general guidance on public benefil. The main aims and obj'ectives of the charity are.. To PFomoie the benefil of the inhabilants of Bedwell Sievawe, w7th0th distinction of Sex or of political, reliwous or other opinions by asSlating the local authorities, voluntsry organisations and inhabitants in a common etyort to adiance edatiOn and to provide faciliti in the interests of socia] welfare for recreation and leisure-time occupation llqth the objecl of improvin8 the conditions of Ie for the said mhabitw)ts. To maintain and man88e th¢ BeJw¢ll Centr¢ encowage its we the Community for the pursuit of mm( inlerests of a social. eAlucati(fflal and rreational kind. The Associalion shall be nffl-party in N)lIti and non-sethari8n in rdigim. ACTIVITIES, PROGRESS AND ACHIEVEMENTS The Community Ca)tr¢ haye finished the 2 year of The Multiply Proj1 (with Steps25kills) and propose lo tak'e on the final 3 year. This Iw8 helpoj brAn8 more pIe in using our Hub [d Warni Space Facities. We continue to have ow Warm Space Room in the Community Cffltre one mornings a week and have eXtded the time to include a li8bi lunch. This w0vid a wam) space for people to come and sit in, ffljo). hoi dTinks thc. Pag¢ 2
BEDWELL COMMUNITY ASSOCIATION Tivstees Annual Report Contlnued For the year ended 31. M4rth 2024 ACTIVITIES, PROGRESS AND ACHIEVEMENTS CONTINUED We ran a couple of other Sports projects with grants from Hens Sports Partnuship. We have Also been able lo put on a couple of Chfftldren's Sports Camps during the Easter and Summer Holidays thanks to grants receiva. We had a vay successful BeJJwell Fw) Day during Augusi en we put on free 8clivities for families in our are4 wqth user groups b&viJ18 stslls to promole their activities. This was a greal day w'ith oi'er 500 people allenth'ng. In October we had our annual C.]d'S Halloween Disco with over l(Kl people attth'ng. We have had a good year with our renta15, with The Community clTe bein8 bw and at approx. 8(PA capacity Saturday eveninB funthions have unfortuoately been dow The SUnbens Pre-sthool at the Community Cthtre and continue to provide a good servi ror the thildrffl in our are& The Nee Parrnt & Toddler group is 8oin8 well and we have re1Ved another grant to nm this for another year. We hav¢ had lots of health providers hirin8 Out ow rooms for diab¢li¢ 8roup traiiiing. The Community Cultre 1$ hired to affiliated groups &$ Sunbeams Pre Sthool, Guide Shop, Table Tennis, Warg8minB, The Irish Network and Keep fil groups elc.. The Centre also lets out rooms to other organisations such as Lighthouse Church, Bethel Fellowship Church, Molly Vickers School of Dancing, DI & Fithess Clubs. Kumon & Magikats (Maths & English tuition) etc. We also havo Sieps2skills rting a n)om in the commw)ity centro offering lots of different courses for adults. We have a Chiropody serYi¢¢ at the centre hice a month people can make an appointment to see him. We also hire the halls foT Wedding5, Birthday Parties and other occagions. The Office continues to offer a photocopying service to our Srowis and rnqidents. We continue to look at Th'ffj's in wthich N'e can attract new groups to lrt our hallslrooms and thus provide more diverse skn'lls and tIVi11¢S to the local ppIC. Page 3
BEDWELL COMMUNITY ASSOCIATION Trusteei Annual Report Continued For the year ended 31" March 2024 FJNANCE REVIEW The net reSt of this for the financial year end 31° Marth 2024 is a sury)lus of £ 36,810 (2023.. £13.637. The enclosed financial stateMt shows the CLrn Stste of the finanr& which the Managem1 Committee considers to be fair. caref moniloring h&s been carried out to ensure the Association conlinues to operale effici11), for the ¢ommunity of Bedweil. Reseryes Rese¢6 must be kept at i reajonable level In njadon to the ovtrall turnover of the oryanlsAtlon ~ per the Ct)un¢il'$ policy on restrvej of voluntary oryani8atlons apptying for fundlng• For th¢ financial good health of the Centre and the sustsinability of the or8anisaiion we deem it prudent lo keep reserves of not less than three month's operating costs. Unfortunalely, due to defi¢il core grant fLll]din8 for several >eats. we have beth unable to build up the rquired balance. Free reserves are cumtly held At £57,450. The estim&e for the desi8nated Teservq to cover staff redundancy payments and winding up costs are £27.375; this ca]cUl10n does not include rundan' paymfflts for Slaff that have no1 worked for the organisation for more than N'o years. li is based on CUrrt paj'ment levels. It 1$ based on the suMption that an), legal costs in¢wr&l in the closure of the Centre would be met directly by Sievenage Borough Council. Approved by the Tru$tttJ on I I" July 2024 and $18ned 00 thdr behalf by: Page 4
BEDWELL COMMUNITY ASSOCIATION Independent Examlners Report For the year ended 31" March 2024 I report on the aCcOts for the yellr end 31. March 2024, Hthich are set oul on pages 6 to 18. Respettlve wponxlbllltiu of truJteo8 And exAmlner The cEwit) S trustees are responsible for the preparlon of the aCcots. The chanty's trustees ¢(msider that an audit is not required for thi's year lon 144(2) of the Charities Act 2011 (the 2011 Act) and an itidepmdtht eKaminatson is needed. It is my resp)nsibility to.. amine the accounts under sethion 145 of the 2011 A¢¢ io follow the pr¢xedures laid doiin in the general Directions giv by the Charity Commission under section 145(5)(b) of the 2011 Act. and whether particular matters have come to my alltiOn. Ba8ls of Independent examlner'i report My examination 'aS carried out in cOrdanCe with the Ger81 th'recti(mS siv by the Charity Commission. An examinati includes a review. of the accounting records kept by the charity and a comparison of the aLyOts presented Mith those records It a]so includes consideration of any unusuAi itents or disdosures in the accounts, and seekin8 explanations from you as tnLslees conceming any sh matters. The pro¢edures undertaken do not provide all the evidence that would be requir in an auth't and consequently no opinion is wven to whether the ac¢ouftts a'tn and fair view, 8nd the report is limited to tha8e mattus s& Out in the statema)t bglow. Ind¢pffldml examin¢r's stalem•)t In COnntiM Nryth my WLaMinatiO no matter has come to my attention.. (l) which gives me reAsonabl¢ Cause lo tdieve that in any material r¢specl the requirements - io keep accounting records in accordance Trith sectton 130 of the 2011 Act. and - to prepare accounts '"th accord the lUnting re£ords and ¢omplv Mryth the accouTJtin8 Tequirements of the 2011 Act and FPS 102 have not be mth. or (2) to whic14 in my Opinio attents'on should be drawm in order to ale a prop understandin8 of the aCcOts lo i reached. Jane M E Seymour Community A¢¢ounlant Orchard Vill4 2B Regent Street Stotfold. Hitchin Herts. SG5 4ED Dated: I l JUIY 2024 Page 5
BEDWELL COMMUNTTY ASSOCIATION STATEMENT OF FINANCIAL AcrivrnES FOR THE YEAR ENDED 31ST MARCH 2024 Nota 2024 Total Funds 2023 Total Funds Unrests4cted Re8trirted Fundj Funds Income from: Donations and legacies ChaTitsble Activities (hher Trading actiYiti&q Investments 182 136.557 1.472 561 62,077 62,259 136.557 1472 561 5.000 206849 54,872 118,102 1772 55 5.0 180001 Total Income 143.772 63,077 Expenditure on: Raising Funds Charitable Activrties TotAI wourte$ expended 762 166,402 167,164 l J 6,865 53,174 53,174 170.039 170,039 Net in¢omlnW {expendi¢ure) 26907 36010 13,637 Transfers between funds Net Movement in Fund8 36010 13ffj37 Totsl Funds brought fonvard 31482 35,147 21.510 Toial funds carrled fonvwd 16 58889 13,468 71957 35,147 Pa8e 6
BEDWELL COMMUNE ASSOCIATION BALANCE SHErf AS AT 31ST MARCH 2024 Notes 2024 2011 Fixed Assets Tangible fixed assets io 1796 3,728 Curreni Asjets Debtors & prepayments Cash at bank and in hand Total Current Assets 19.425 58,329 77,754 39,480 43,520 Crditor3'. Amounts failing due within one year 12 8.593 12.101 Net Current knsets 69,161 31.419 Net Assets 71,957 35,147 Funds of the Charity Unrestricted fimds Restricted funds Total Funds 58.489 13,468 71,957 31.582 3.565 35.147 15 Approvd by the TneeS on I lth Juty 2024 and 8igneAI on d*ir by. The notes on pages 9 to 18 forni pwrt of accounts Page 7
BEDWELL COMMUNTfY ASSOCIATION STATEMENf OF CASH FLOW AS AT 31 MARCH 2024 Note 2024 20LI Cash flows from ormtiDg athivities.. Nef cwhprovided by (used in) operating a¢tiviries Cash flows from pil&1 expenditure & it)ve6tllw activities.. Dividend4 interest and rents from Inv&$tDts Purtha8e of property. plant and equipment Nei cash provided by (Us1 in) inwshngaaiViri4S 18 J8.288 JS,298 561 55 (686) (631) 361 Net cayh provided by (used in)finffjKing aeiiwties Change in apkl cash equiM71¢nls In ihe reJx)ningpri(kl Cash and cash ffjuivalents ai the beginnmg of the reportin8 period Change in cash and sh equivalats due to exchange rate movertstts Cash and cash equiiulenls ai the ernl of ihe rEponingnl 18,849 39,480 14,667 24,813 58,329 39,480 Page 8
BEDWELL COMMUNrrY ASSOCIATION NOTES TO THE AccouKrs for the yeAr effided 31st 2024 I ACCOUNTING POUCIKS Basis of pr¢p4rntion These Accounts have bm pryed under the htoriCal cost LX)nvention and in acwrdance Kryth applicable accounting sLqndards and the Statemtht of Recornme Practice on Ac¢ountmg Cknies (SORP 2015 restated where appknbk) atbj in complianc£ with the Chmtie5 Act 2011. Depreciation polfiey Tangible fixed assets are depreciated over the e8tim&ted useful economi¢ lives. The deprJatIOn rate Currently in use for all fixed assds held for use by the clwn'ty is 25Y• on the roJucll]g Lmlance. Fund aeeounting Fund8 held by the chRrity are erther: Unresfftciedg¢neralfvn&f These are funds wthi¢h can be US in OrdanCe with the clwitsble objtiveS at tlx discretion of the trustees. DesignaiedfyThls These are fi]nds set asKle by the trustees out of unrestricted gewaE funds for Sp future purposes or prOjt$. ResiriciedfvMIs chartty. Restrictions arise Wh $pecthed by the donor or when funds are raised for particular rqtriCt purposes. Resources Expended Resources expended are included in the Ststement of Fll1] Activities on an ac¢ruals EAsis, inGlusive of any VAT N%&ich cannot Lr recovereAi Incoming Resources amourn is measurable. Income is accounted for on a r1vable except for hall depostis that reIate to bookings in a future accounting the inLK)me is deferred until those periods. Pag¢ 9
BEDWELL COMMUNI ASSOCIATION NOTES TO THE ACCOUNTS for the year eDded 31st Martb 20 Unrestrirted Restricted 2024 2023 Income from Donrdtions #nd Le8a¢ies HCC Siep2Skil]s Muhiply Project Herts Community Foundation Projects Donations Steyethqge Community Trust HCC Herts WanWSports Camp S.C.B.ILCB Swrts Camp Sport En8]and Grants S.B.C. Warni Space Toddlers GTOUP (SBC) 41.600 41,600 1.500 182 37,800 12.074 2.896 1.802 300 182 1.200 8,757 6,5(K) 1,920 62,259 8.757 6.5(Y) 1,920 62.077 182 54,872 3 Jneome frnm Charitable ArtivitieB Unrestricted Restdeted 2024 2023 Hall Hire Refreshm&]t income Services Incon Admin F 135,295 324 755 183 136,557 135,295 324 755 183 136,557 117.703 61 263 75 118,102 4 Income from Other TrAdln% Actlvttles Unrestrieted Rejtricted 2024 2023 FUndraIng and Events 1.472 2,472 2.772 S Other income Unrestrieted Restri¢ted 2024 2023 Employmem Allowance Page 10
BEDWELL COMMUNTfY ASSOCtATtON NOTES TO THE ACCOUNTS for the yr ended 31st Marth 2024 6 Anatysis of Expendilure on tharitable aetivRties Actiiryty Grnnt undertaken funding of d1C aetivities Support Costs Total Coniinunity Centre Step2Skii]s Multiply Proj1 Warm Sp Events SBC Covid support Sport England Bi8 Lottery - Computer Suite Toddlers Group S.B.C. & HCC Sport5 Can RedeCorats0 Equipment etc Training Canteen 116.064 37,453 460 116.524 37,453 2,940 1,0 275 5,799 250 2,096 1.8 275 5,799 250 61 61 1,5(K) 341 1,5 341 7 ChAritable Expenditu ChArliAble Activitie8 - Cejytre Ullreslricted Administration Expffisej Athnin Wages Printing, Stationery & AdvtrtiSm8 Broadband. Telephone & Postage Subscriptions & Afftliation Fees Perforniing Rights Association Heahh & Safety Sundry Expetws Licensing Feas Software Bank & Credit chse8 Wetfjite Events Training Volunteer Expenses Payroll & HR ExpeAses Total Administati(m Fees 2024 2023 34,385 910 1,193 38,091 332 1,786 1,362 I,oio 363 339 458 97 402 331 912 52 916 41,720 359 ICM) 82 103 448 1,113 43A70 Pagell
BEDWELL COMMiiNrrY ASSOCIATION NOTES TO THE ACCOUNTS ror the year ended 315t Marth 2024 7 Charitable Expenditu Continued CharK¢able Activities - Centre Unre8tricted Maintenance E5e9 Cleanin8 Windows Heat & Lht Equipment Insurance Laundry & Cleaning Garden Repairs & ReneIS Security Equipment Depr&iation Water Rate5 caretakin cleaning wages 2024 2023 70 10.565 161 716 3,198 305 323 70 8,699 532 1,689 4.208 295 2.762 1.657 462 3.083 55,472 78.929 122J99 346 2.055 55.758 74.344 116,064 Total Centre Costs 7 Charitable Expendifurn Charitable Aeltvities - Centre ReBtrk¢ed HCC Step2Sklll• Multlply Projett Room Hire Consuhancy Salartes Equlpment Other m¢dneOUS costs 2024 2023 14.687 9.570 10.730 302 2.1&1 37,453 12.500 10,741 7,654 3,618 3.287 37.800 Page 12
BEDWELL COMMUNTfY ASSOCtATtoN NOTES TO THE ACcOUs for the yeydr ended 31st Marth 2024 15 Reserves Policy Reserves must be kept at a reasotwble leyel in relation to the overall turnover of the organisation- per the Council's policy on reserves of voluntary organitionS 8pptyAng for fill1n8. For the firnncial good heahh of the Centre and the sustainabjlty of the organisation we deem it prudent to keep reserves of not1&8 than three month's oating costs. Covid-19 and the additional fiuds we have t*en able to ac£ess mean8 we have been able to budd our reserves back up to nvarly the level required to meet our reserves 1. Current free reserves are: 57,450 The estimate for the reserv4 to ¢over staff rthdancy pmyments and Hryndin8 UP costs are £27,375, this cakujation do rM)t tnclude rundan¢Y pa)mwrts for Staff that Iwve not Work for the or8anisation for more th two years. It is t•sed on current paYMt leveL8. It is tosed on the assumption that Any legal costs inCued in the closure of t Centre woukl be met directly by StevenAge Borou8h Councd. 16 Fund An#tyJis S.B.C. & HCC Sports Camp$ S.B.C Warni Space HCF Qui¢lth'kg TrAining Sub- Tot81 Genernl Incomin8 Resource5 Resources Expended Net incoming resource4 before tr•n$fen 143,772 116,865 26.907 6,51XI 1.5(Ki 1.500 153,572 123.105 30.467 1.8(Ki 3,5 Transfer between fund8 Net movement in fundj 26,1)07 3,560 30,467 Total Funds B/fwd 31,582 31,582 T1 Funds CIFwd 58,489 3,560 62,049 Fixed Assets Current Assets Current Liabdrties 1,039 66,043 (8,593) 1.039 69.603 (8,593) 62,049 3,560 3,560 Page 15
BEDWELL COMmUm ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2024 16 Vund Analysis ContiDMed Big ttery- Comm'ty Computer Trnst Sport5 Suite Equipmffit Enzllnd Sub- Tot Fwd Incomm8 Resources ResouT¢e5 Expended Net incoming resources before trnnsfers 153.572 123.105 30.467 8.757 162,329 129,215 33,114 250 (250) 61 (61) 1958 Iyet movement in fvnds 30.467 (250) 61 2,958 33,114 Total Funds Blfwd 31.582 244 (315) 32.512 Tot Funds CIFlvd 62,049 751 183 6Sffj26 Fixed Assets Current Assets Current Liabilities 1.039 69,tg)3 (8.593) 62,049 751 183 1.973 72.246 (8.593 65,626 2,643 751 183 L643 SBC Covid SCB Fun Equlpment Dy Toddlera Grnup Sub- Total BIFwd Incoming Resources Resour$ Expended Net incoming resources before ¢ransfers 162.329 129,215 33,114 1,920 2,096 (176) 165,249 132,586 32,663 275 1275) movement in fundj 33,114 (275) 176 32,663 Total Funds Blfwd 32,512 1,537 35.147 Total Fund$ C/Fwd 65,626 823 i?61 67.810 Fixed Assets Current Assets Current Liabilities 1.973 72,246 {8,593) 65,626 823 2.796 73.607 (8,593 67,810 1.361 823 1.361 Page 16
HEDWELL COMNIUNrrY ASSOCIATION NOTES TO THE AccouNrs for the year ended 31st March 2024 16 Fund Anatysis continued Step2SkiUs Multiply Projert Sub- Total BIFwd 165.249 131586 32.663 206.849 170.039 36.810 Resources Expended Iyet incoming resour¢eJ before tranifen 37.453 4.147 Nd movement in fundj 33,114 4,147 36,810 Total Funds Blfv 35.147 35,147 Total Funds cIFwd 67010 4147 71957 Fixed Assets Current Assets Current Liabilitie5 2,796 77,754 8.593 71,957 73.&)7 (8.593) 67010 4,147 147 Restricted fvndms re¢eiveAI tn the year: HCC Step2SkiUs Multiply Project - to open a Hub and identrfy aduhs that do not hve a C14 or hwher in Maths and wish to improve thelr numeraw skills HCC Warnsport Camp - was a sports camp for chjldren during ho]idays S.B.C.ILCB Sports Camps - ths was a]so a grant for Sports camp for children during holidays Stevenage Communrty TTr & S.B.C. have funded the openll)g of a part and toddler 8roup in th¢ community centre Herts Community Foundation fifftd staff trainin8 S.B.C. Wam spa - Grant from S.B.C. for warni space-so that ppIe could Como in and keep War have free breakfasVlunclL HCC Fun Day SN)rts En8l&od Get Bwell Active and othtr sport8 prOjts Page 17
BEDWELL commuNy ASSOCIATION NOTES TO THE ACCOUNTS for the ye4r ended 31st Mxtth 2024 17 Volunteen Volunteer infornwtion is as folk)ws'. Nun)ber of Houn per Voluntee Volunteer 260 312 234 Tot Houn 260 312 Adivity 2023r24 Ch&ir Kitchen Caretaking Committee meetmgs Fun Day 30 Activity 2022r23 Chair Hub Volunteen Hourj per 260 2EI) Hours 260 260 40 30 Fun Day 18 Notes to the cash llow statement ROnC1]latIon of net inLx)meJ(expthure) to nel cash flow from operntin8 artivilies 20 2023 Net incomel(expeTraiture) for ihe year Adjustments for. Depreciation charges Dividend& intexest and rents from investiMIts Loss on digposal of assets (In¢rease)Ide¢re&se in debtors In¢re8seJ(decrease) in crartors Net cash prnvided by opernting 36,810 8.637 932 (561) 1,244 (55) 58 (15.385) (3.508) 18288 {449) 10,298 Anatysis of net cash resourc 2024 2023 Cash in l]and 58.329 39,481 19 Independeni Examinerf$ Fe of £425 have been ac¢nd for the 2024 (2023: 25} eXamition and preatIOn of Page 18