BEDWELL COMMUNITY ASSOCIATION
Registered Charity No. 302332
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2022
BEDWELL COMMUNITY ASSOCIATION
INDEX
For the year ended 31[st] March 2022
| Page | |
|---|---|
| Trustees Annual Report | 1 – 4 |
| Reference and Administration | 1 |
| Structure, Governance and Management | 2 |
| Objectives | 2 |
| Activities, Progress and Achievements | 2 – 3 |
| Financial Review | 4 |
| Reserves Policy | 4 |
| Independent Examiners Report | 5 |
| Statement of Financial Activities (SOFA) | 6 |
| Balance Sheet | 7 |
| Statement of Cash flow | 8 |
| Notes to the Accounts | 9 – 15 |
BEDWELL COMMUNITY ASSOCIATION
Trustees Annual Report Continued For the year ended 31[st] March 2022
REFERENCE AND ADMINISTRATION
Name of Charity: BEDWELL COMMUNITY ASSOCIATION Registered Charity No: 302332 Governing Document: Constitution dated 17th May 1999 Principal Office: Bedwell Community Association Crescent, Stevenage, Herts. SG1 1NA Trustees: Sheila Robertson Chairman (Resigned 01.04.22) Elaine Connolly (Appointed 05.07.21) (Acting Chairman 01.04.22) Philip Smith Vice Chairman Terry Ingle Treasurer Eileen Mitchell Ann Meldrum Ron Meldrum (Resigned 01.09.21) Peter Ford (Resigned 05.07.21) Jenny O’Sullivan (Appointed 05.07.21) Stuart Mylrea (Appointed 28.02.22) Bankers: Lloyds TSB Bank Plc Stevenage Town Square 3 The Town Square Stevenage Herts. SG1 1BG Independent Examiner: Jane M E Seymour Orchard Villa 2B Regent Street Stotfold Hitchin Herts. SG5 4ED
Page 1
BEDWELL COMMUNITY ASSOCIATION
Trustees Annual Report Continued For the year ended 31[st] March 2022
The Management Committee present their report for the year ended 31[st] March 2022.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is an unincorporated organization which is governed by a constitution dated 17[th] May 1999.
The Honorary Officers and up to eight representatives of affiliation organisations and other user groups are elected or appointed on an annual basis at the Annual General Meeting, in the event of an vacancy occurring the Committee can co-opt a replacement until the next Annual General Meeting. The committee shall also include one representative from Stevenage Borough Council.
Individuals and one representative per affiliated group shall have the right to vote at the AGM.
The trustees are elected or appointed on an annual basis at the Annual General Meeting, which is held between June and July.
OBJECTIVES
In setting the charity’s objectives and planning its aims and objectives and future activities the Trustees have given consideration to the Charity Commission’s general guidance on public benefit. The main aims and objectives of the charity are:
To promote the benefit of the inhabitants of Bedwell Stevenage, without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
To maintain and manage the Bedwell Centre and encourage its use by the Community for the pursuit of common interests of a social, educational and recreational kind.
The Association shall be non-party in politics and non-sectarian in religion.
ACTIVITIES, PROGRESS AND ACHIEVEMENTS
The Community Centre started this year in lockdown (due to The Covid-19 Pandemic). We were then allowed to open to only a few groups from 12[th] April. From 17[th] May we were allowed to open to the rest of our existing groups. This was all due to Government Legislation.
Some of our groups came back, but quite a few, especially groups with elderly people, did not start back straight away. In September more of our groups started coming back, but unfortunately, we did lose a few groups as they decided not to come back.
Page 2
BEDWELL COMMUNITY ASSOCIATION
Trustees Annual Report Continued For the year ended 31[st] March 2022
ACTIVITIES, PROGRESS AND ACHIEVEMENTS CONTINUED
Private Functions and Children’s Party’s have been really hard hit. We did not start taking any functions back into the Community Centre until January 2022.
Because of Covid-19 and social distancing, we did not have our usual Fun Day, Halloween Party or any other fund raising events during 2021. The first fundraising event was in March 2022, when we had a very successful Race Night. Therefore, fund raising over this period has been down.
The Community Centre has been able to survive due to Government Business Grants, Re-Start Grants etc. Staff, who were not working were put on part or full furlough, which was funded in the main by the HMRC grants. This scheme ended at the end of September 2021, and the Community Centre were then responsible to cover all staff wages.
We received a Grant from the local Authority to help groups that were struggling. This went towards their rental costs for up to six months. We also received a grant from the local authority for a new cleaning machine.
January – March 2022 The Community Centre is again busy with The Pre-School using it Monday – Friday.
The Molly Vickers School of Dancing have increased the days they use the community centre, they are now running classes Monday – Saturday.
We continue to have Step2Skills (formally Hafls), offering courses in the Community Centre Monday – Friday.
The Community Centre hires its Halls/Rooms out to a variety of different groups and is open Monday – Friday 8am – 11pm.
We are also open on a Saturday and Sunday for groups wanting to use our facilities and hire our halls for private functions.
We have a Chiropody service at the community centre once a month, when people can make an appointment and get their feet done.
We continue to look at ways in which we can attract new groups to let our Halls/Rooms to, and thus provide more diverse skills and activities to the local community.
Page 3
BEDWELL COMMUNITY ASSOCIATION
Trustees Annual Report Continued For the year ended 31[st] March 2022
FINANCE REVIEW
The net result of this for the financial year end 31[st] March 2022 is a deficit of £4,349 (2021: surplus £25,859).
The enclosed financial statement shows the current state of the finances, which the Management Committee considers to be fair. Careful monitoring has been carried out to ensure the Association continues to operate efficiently for the community of Bedwell.
Reserves
Reserves must be kept at a reasonable level in relation to the overall turnover of the organisation – per the Council’s policy on reserves of voluntary organisations applying for funding.
For the financial good health of the Centre and the sustainability of the organisation we deem it prudent to keep reserves of not less than three month’s operating costs. Unfortunately, due to deficit core grant funding for several years, we have been unable to build up the required balance.
Free reserves are currently held at £16,694.
The estimate for the designated reserve, to cover staff redundancy payments and winding up costs are £27,375; this calculation does not include redundancy payments for Staff that have not worked for the organisation for more than two years. It is based on current payment levels. It is based on the assumption that any legal costs incurred in the closure of the Centre would be met directly by Stevenage Borough Council.
Approved by the Trustees on 11[th] July 2022 and signed on their behalf by:
Page 4
BEDWELL COMMUNITY ASSOCIATION
Independent Examiners Report For the year ended 31[st] March 2022
I report on the accounts for the year ended 31[st] March 2022, which are set out on pages 6 to 15.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
-
whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and FRS 102
-
have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jane M E Seymour Community Accountant
Orchard Villa, 2B Regent Street Stotfold, Hitchin Herts. SG5 4ED
Dated: 11[th] July 2022
Page 5
BEDWELL COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022
| Notes Income from: Donations and legacies 2 Charitable Activities 3 Other Trading activities 4 Investments Other 5 Total Income Expenditure on: Raising Funds Charitable Activities 6 Total resources expended Net incoming/ (expenditure) Transfers between funds Net Movement in Funds Total Funds brought forward Total funds carried forward 16 |
Unrestricted Funds £ 28,976 85,997 2,372 3 4,000 121,348 24 127,375 127,399 (6,051) - (6,051) 22,745 |
Restricted Funds £ 4,627 - - - - 4,627 - 2,925 2,925 1,702 - 1,702 3,114 |
2022 Total Funds £ 33,603 85,997 2,372 3 4,000 125,975 24 130,300 130,324 (4,349) - (4,349) 25,859 |
2021 Total Funds £ 85,421 31,553 346 4 4,000 |
|---|---|---|---|---|
| 121,324 - 100,035 |
||||
| 100,035 21,289 - 21,289 4,570 |
||||
| 16,694 | 4,816 | 21,510 | 25,859 |
Page 6
BEDWELL COMMUNITY ASSOCIATION BALANCE SHEET AS AT 31ST MARCH 2022
| Notes £ Fixed Assets Tangible fixed assets 10 Current Assets Debtors & prepayments 11 Cash at bank and in hand Total Current Assets Creditors: Amounts falling due within one year 12 Net Current Assets Net Assets Funds of the Charity Unrestricted funds General funds Restricted funds Locality Budget Scheme - Comp/Printer Locality Budget - Finance Computer Big Lottery - Computer Suite Sports Englands Tackling Inequalities Fund Community Trust - Laptop SCB Covid Fund - Equipment SCB Fun Day Total Funds 15 |
2022 £ 4,344 4,903 24,813 |
2021 £ 3,527 4,886 24,609 |
|---|---|---|
| 29,716 12,550 17,166 21,510 16,694 16,694 811 12 23 1,335 35 325 1,465 810 4,816 21,510 |
29,495 7,163 |
|
| 22,332 | ||
| 25,859 | ||
| 22,745 | ||
| 22,745 818 16 31 1,780 35 434 - - |
||
| 3,114 | ||
| 25,859 |
Approved by the Trustees on 11th July 2022 and signed on their behalf by:
…………………………………… ………………………………….
The notes on pages 9 to 15 form part of these accounts
Page 7
BEDWELL COMMUNITY ASSOCIATION STATEMENT OF CASH FLOW AS AT 31 MARCH 2022
| Note | 2022 | 2021 | |
|---|---|---|---|
| £ | £ | ||
| Cash flows from operating activities: | |||
| Net cash provided by (used in) operating activities | 18 | 2,468 | 18,868 |
| Cash flows from capital expenditure & investing activities: | |||
| Dividends, interest and rents from investments | 3 | 3 | |
| Purchase of property, plant and equipment | (2,267) | (655) | |
| Net cash provided by (used in) investing activities | (2,264) | (652) | |
| Change in cash and cash equivalents in the reporting period | 204 | 18,216 | |
| Cash and cash equivalents at the beginning of the reporting period | 24,609 | 6,393 | |
| Change in cash and cash equivalents due to exchange rate movements | - | - | |
| Cash and cash equivalents at the end of the reporting period | 24,813 | 24,609 |
Page89
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2022
1 ACCOUNTING POLICIES Basis of preparation
These Accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities (SORP 2015 restated where applicable) and in compliance with the Charities Act 2011.
Depreciation policy
Tangible fixed assets are depreciated over the estimated useful economic lives. The depreciation rate currently in use for all fixed assets held for use by the charity is 25% on the reducing balance.
Fund accounting
Funds held by the charity are either:
Unrestricted general funds
These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds
These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
Restricted funds
These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Resources Expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Incoming Resources
All income is accounted for when the Charity has entitlement, there is certainty of receipt and the amount is measurable. Income is accounted for on a receivable basis, except for hall deposits that relate to bookings in a future accounting period, the income is deferred until those periods.
- 2
| Donations Grants - Stevenage Borough Council Sport England HMRC- Job Retention Scheme Sports Englands Tackling Inequalities Fund Community Trust Income from Donations and Legacies |
Unrestricted Restricted 2022 £ 161 - 161 18,599 3,330 21,929 - - - 10,216 - 10,216 - - - - 1,297 2,594 28,976 4,627 34,900 |
2021 £ - 42,927 5,235 35,180 1,500 579 |
|---|---|---|
| 85,421 |
Page 9
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS
for the year ended 31st March 2022
| 3 Unrestricted Hall Hire 85,752 242 3 85,997 4 Unrestricted Fundraising 2,372 5 Unrestricted Employment Allowance 4,000 6 Activity Activity undertaken directly £ 6&8 123,848 7 445 Canteen 8 3,102 Day Care 7 7 7 977 7 1,406 7 90 129,875 7 Charitable Expenditure Charitable Activities - Centre Unrestricted Administration Expenses Admin Wages Printing, Stationery & Advertising Broadband, Telephone & Postage Subscriptions & Affiliation Fees Performing Rights Association Health & Safety Sundry Expenses Licensing Fees Software - Norton Security Bank charges Website Payroll & HR Expenses Total Administation Fees Other income Services Income Refreshment income Analysis of Expenditure on charitable activities Redecoration, Equipment etc Event Community Centre Big Lottery - Computer Suite Community Trust - Laptop Income from Charitable Activities Income from Other Trading Activities |
Restricted - - - - Restricted - Restricted - Grant funding of activities £ - - - - - - - - |
2022 £ 85,752 242 3 85,997 2022 £ 2,372 2022 £ 4,000 Support Costs £ 425 - - - - - - 425 2022 £ 42,509 325 1,782 26 1,746 86 1,181 180 40 11 410 1,207 49,503 |
2021 £ 31,386 12 155 |
|---|---|---|---|
| 31,553 | |||
| 2021 £ 346 2021 £ 4,000 Total £ 124,273 445 3,102 7 977 1,406 90 |
|||
| 130,300 | |||
| 2021 £ 39,318 139 1,530 42 1,279 622 300 180 90 3 1,100 1,023 |
|||
| 45,626 |
Page 10
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS
for the year ended 31st March 2022
| 7 Charitable Expenditure Continued Charitable Activities - Centre Unrestricted Maintenance Expenses Electricity Equipment Gas Insurance Laundry & Cleaning Garden Repairs & Renewals Security Equipment Depreciation Water Rates Caretaking/ cleaning wages Total Centre Costs 7 Charitable Expenditure Charitable Activities - Centre Restricted Community Trust Security equipment SCB Covid Cleaning materials Big Lottery Computer Suite project Dep'n Community Trust Laptop Depreciation Fun Day SCB Covid Equipment Locality Budget New Computer Dep'n Day Care Chair/ Wheelchair Depreciation Locality Budget Computer & Printer Dep'n Total Restricted Expense 8 Canteen Account Cost of Sales Opening Stock Purchases Less Closing Stock Canteen Wages Total Canteen Costs 9 Independent Examiner's Fee(See note 19) Governance |
2022 £ 3,860 269 5,323 1,595 2,413 425 5,295 1,568 389 2,593 50,615 74,345 123,848 2022 £ 1,297 450 445 109 90 27 8 7 4 2,925 2022 £ - 425 425 - 425 2,677 3,102 2022 £ 425 425 |
2021 £ 2,532 197 2,875 1,466 1,381 485 - 1,191 413 2,920 33,103 |
|---|---|---|
| 46,563 | ||
| 92,189 | ||
| 2021 £ - - 593 145 - - 11 10 5 |
||
| 2,224 | ||
| 2021 £ 230 (8) 222 - 222 4,995 |
||
| 5,217 | ||
| 2021 £ 400 |
||
| 400 |
Page 11
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2022
| 10 Fixed assets Cost At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for the year At 31 March 2022 Net book values At 31 March 2021 At 31 March 2022 11 Debtors & Prepayments Debtors Prepayments and income accruals 12 Creditors: Amounts falling due within one year Sundry Creditors HMRC Tax & NI Accruals and income prepayments Pension Contributions |
Unrestricted Equipment £ 3,931 314 |
Restricted Equipment £ 12,896 1,953 |
Total £ 16,827 2,267 |
|---|---|---|---|
| 4,245 | 14,849 | 19,094 | |
| 2,695 389 |
10,605 1,061 |
13,300 1,450 |
|
| 3,084 | 11,666 | 14,750 | |
| 1,236 | 2,291 | 3,527 | |
| 1,161 | 3,183 | 4,344 | |
| 2022 £ 4,741 162 4,903 2022 £ 785 1,452 10,214 99 12,550 |
2021 £ 337 4,549 |
||
| 4,886 | |||
| 2021 £ 6 989 6,111 57 |
|||
| 7,163 |
13 Trustees' Remuneration and Expenses
No trustee remuneration has been directly or indirectly paid or payable for the year out of the funds of the charity to any trustee or to any person or person connected with any of them.
14 Employees' Remuneration
Total remuneration for the year (excluding employer's contributions) amounted to £ 86,431 (2021: £70,255). No employee earned more than £40,000 p.a. or more. The average numbers of paid staff for the year were six (2021: seven).
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BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2022
15 Reserves Policy
Reserves must be kept at a reasonable level in relation to the overall turnover of the organisation – per the Council’s policy on reserves of voluntary organisations applying for funding.
For the financial good health of the Centre and the sustainability of the organisation we deem it prudent to keep reserves of not less than three month’s operating costs. Covid-19 and the additional funds we have been able to access means we have been able to build our reserves back up to nearly the level required to meet our reserves policy.
Current free reserves are £16,694
The estimate for the reserve, to cover staff redundancy payments and winding up costs are £27,375, this calculation does not include redundancy payments for Staff that have not worked for the organisation for more than two years. It is based on current payment levels. It is based on the assumption that any legal costs incurred in the closure of the Centre would be met directly by Stevenage Borough Council.
16 Fund Analysis
| Fund Analysis | |
|---|---|
Incoming Resources Resources Expended Net incoming resources before transfers Transfer between funds Net movement in funds Total Funds B/fwd Total Funds C/Fwd Fixed Assets Current Assets Current Liabilities |
General Locality Budget Scheme - Comp/Print Day Care- SBC/Age Concern Locality Budget - Finance Comp Sub - Total £ £ £ £ £ 121,348 - - - 121,348 127,399 4 7 8 127,418 |
| (6,051) (4) (7) (8) (6,070) - - - - - |
|
| (6,051) (4) (7) (8) (6,070) 22,745 16 818 31 23,610 |
|
| 16,694 12 811 23 17,540 |
|
| 1,161 12 23 23 1,219 28,083 - 788 - 28,871 (12,550) - - - (12,550) |
|
| 16,694 12 811 23 17,540 |
Page 13
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2022
16 Fund Analysis Continued
| Fund Analysis Continued | |
|---|---|
| Incoming Resources Resources Expended Net incoming resources before transfers Transfer between funds Net movement in funds Total Funds B/fwd Total Funds C/Fwd Fixed Assets Current Assets Current Liabilities |
B/Fwd Big Lottery - Computer Suite Community Trust Equipment Sports Englands Tackling Inequalities Fund Sub - Total £ £ £ £ £ 121,348 - 1,297 - 122,645 127,418 445 1,406 - 129,269 |
| (6,070) (445) 109 - - (6,624) - - - - - |
|
| (6,070) (445) 109 - - (6,624) 23,610 1,780 434 35 25,859 |
|
| 17,540 1,335 325 35 19,235 |
|
| 1,219 1,335 325 - 2,879 28,871 - - 35 28,906 (12,550) - - - (12,550) |
|
| 17,540 1,335 325 35 19,235 |
| Incoming Resources Resources Expended Net incoming resources before transfers Transfer between funds Net movement in funds Total Funds B/fwd Total Funds C/Fwd Fixed Assets Current Assets Current Liabilities |
B/Fwd SCB Covid Equipment SCB Fun Day Sub - Total £ £ £ £ £ 122,645 2,430 900 - 125,975 129,269 965 90 - 130,324 |
|---|---|
| (6,624) 1,465 810 - (4,349) - - - - - |
|
| (6,624) 1,465 810 - (4,349) 25,859 - - - 25,859 |
|
| 19,235 1,465 810 - 21,510 |
|
| 2,879 1,465 - - 4,344 28,906 - 810 - 29,716 (12,550) - - - (12,550) |
|
| 19,235 1,465 810 - 21,510 |
Page 14
BEDWELL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS for the year ended 31st March 2022
17 Volunteers
Volunteer information is as follows:
| Number of | No of Hours | Total | |
|---|---|---|---|
| Activity 2021/22 | Volunteers | per Volunteer | Hours |
| Centre Activities - Bingo | 3 | 12 | 36 |
| Number of | No of Hours | Total | |
| Activity 2020/21 | Volunteers | per Volunteer | Hours |
| Centre Activities - Bingo | 3 | 12 | 36 |
18 Notes to the cash flow statement
Reconciliation of net income/(expenditure) to net cash flow from operating activities
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Net income/(expenditure) for the year | (4,349) | 21,289 |
| Adjustments for: | ||
| Depreciation charges | 1,450 | 1,177 |
| Dividends, interest and rents from investments | (3) | (3) |
| (Increase)/decrease in stocks | - | 230 |
| (Increase)/decrease in debtors | (17) | - |
| Increase/(decrease) in creditors | 5,387 | - |
| Net cash provided by operating | 2,468 | 22,693 |
| Analysis of net cash resources | ||
| 2022 | 2021 | |
| £ | £ | |
| Cash in hand | 24,813 | 24,609 |
19 Independent Examiner's
Fees of £425 have been accrued for the 2022 (2021: £400) examination and preparation of accounts.
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