# **Report of the Trustees and Financial Statements for the Year Ended 31 October 2024**
# **for The Bedmond Village Hall Registered Charity Number 302331**
## **Bedmond Village Hall (Charity Number 302331)**
|**Contents of the Financial Statements**||
|---|---|
|**for the year Ended 31 October 2024**||
||**Page**|
|Report of the Trustees|1-2|
|Independent Examiner's Report|3-4|
|Balance Sheet|5|
|Statement of Financial Activities|6|
|Notes to the Financial Statements|7-9|
## **Bedmond Village Hall (Charity Number 302331)**
## **Trustees Report**
## **For The Year Ended 31st October 2024**
The trustees have pleasure in submitting their annual report and financial statements for the year ended 31st October 2024
## **Principal Objectives**
The Bedmond Village Hall and parcel of land were conveyed to the "original" Trustees on the 31st December 1945 and subsequently recorded on the 5th July 1946 in the Books of the Charity Commissioners.
Under this conveyance, the Trustees shall hold on trust the property "as a place of recreation and social intercourse under the name of Bedmond Village Hall for the advantage or benefit of the inhabitants of Bedmond, either gratuitously or in consideration of any money payment or on such terms as the Trustees may think fit."
In achieving these objectives the Trustees may permit the buildings "to be repaired, altered, enlarged or taken down and rebuilt."
The trustees, officers and committee members do sterling work on a daily basis in running and developing the quality of the facility.
The Trustees are confident that they continue to grow a valuable local amenity for the greater good of the villagers and residents in the surrounding area.
## **Annual Review**
Regular bookings are made by local societies and groups including dance, child care groups, a bowls club, a Christian group, bridge club and the Women's Institute. We also allow a Food Bank to use the hall free of charge.
These regular bookings saw an increase from £22,030 to £26,025 over the year. Single bookings, such as the hire of the hall for private parties saw a fall however, from £4,195 to £3,045.
Our long-term investment fund with Aegon saw a very good return of £13,207, compared to last year's £3,018. This fund now totals £146,826.
Our Virgin Charity Deposit Account earned interest of £325, more than double that of last year's £124, taking the total to £31,480.
As regards expenditure, the overall total was very similar to last year. There was a significant increase in the gas bill however, rising from £2,059 to £6,877. Electricity actually saw a decrease from £5,552 to £2,696.
A problem with the main sewer resulted in us having to cancel a party and to hire portaloos at a cost of £288.
We had new lines painted in the car park at a cost of £300. We also had the gutters cleared out.
A fence at the front of the premises was badly damaged during a storm, and so this was replaced at a cost of £325.
As some of the emergency lights in the main hall were failing, we had completely new lights installed at a cost
of £2,168.
Other expenses included various general maintenance and improvements of the hall and car park, including painting, tree and hedge trimming. and deep cleaning.
We also have regular servicing of the fire alarm system, fire extinguishers, emergency lights and the boiler.
Overall then, we made a small profit this year of £4,091 compared to a loss of £8,060 in the prior year.
The next financial year looks promising, with more party bookings and the long-term investment continuing to grow.
Page 3
## **Bedmond Village Hall (Charity Number 302331)**
## **Trustees Report continued.....**
## **For The Year Ended 31st October 2024**
## **Trustees and Officers**
During the year
The Trustees and officers of the Bedmond Village Hall during the year ended 31st October 2024 were:
## **Trustees**
Norris Hugh McCormick-Ball Stewart Goldsmith Ann Goldsmith Shani Greeves
## **Officers**
No Trustee or officer has or had an interest in any contract or arrangement to which the Bedmond Village Hall was a party. Certain officers and helpers are,however, reimbursed for the out of pocket expenses they incur on behalf of the Bedmond Village Hall. Where this occurs, there are proper controls in place to ensure that the expenditure fully complies with the objectives of the Charity.
## **Independent Examiner**
Graeme Purvis Chartered Accountant Ratio Business Services Ltd 10 Mardley Hill Welwyn Herts AL6 0TN
A proposal will be put to the AGM that Ratio Business Services are again appointed for the following year.
## **Responsibility of Trustees**
Law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing the financial statements giving a true and fair view, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable Accounting Standards have been followed, subject to any material departures disclosed and explained in the finincial statements;
- state whether applicable Accounting Standards and Statements of Recommended Practice have been followed, subject to any departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
Page 2
**Bedmond Village Hall (Charity Number 302331)**
## **For The Year Ended 31st October 2024**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report on the accounts of the Trust for the year ended 31st October 2024, which are set out on pages 5 to 9.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under secton 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Page 3
## **Bedmond Village Hall (Charity Number 302331)**
## **For The Year Ended 31st October 2024**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES continued**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the trustees have not met the requirements to ensure that :
proper accounting records are kept in accordance with section 130 of the 2011 Act;
and
accounts are prepared which accord with the accounting records and comply with the accounting requirements of the 2011 Act
OR
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Graeme Purvis Chartered Accountant Ratio Business Services Ltd 10 Mardley Hill Welwyn Hertfordshire AL6 0TN
Date : ………………………………………….
Page 4
## **- Bedmond Village Hall (Charity number 302331)**
## **Balance Sheet as at 31st October 2024**
|Notes
**Fixed Assets**
6
**Current Assets**
Trade Debtors
Investments
9
Barclays Community Account
Virgin Charity Deposit Account
Cash in Hand
**Current Liabilities**
Trade Creditors and Accruals
**Net Current Assets**
**Accumulated Fund**
**Unrestricted Fund**
Brought forward
Surplus in Year
Carried forward
8
**Restricted Fund**
8|**2024**
**(£)**
100,074
146,826
7,084
31,480
0
185,391
1,615
1,615
183,776|**2024**
**(£)**
100,074
146,826
7,084
31,480
0
185,391
1,615
1,615
183,776|**2023**
**(£)**
107,141
133,619
16,523
31,156
3|
|---|---|---|---|
||||181,301
1,615|
||||1,615
179,686|
||283,850||286,827|
||178,164
4,091
182,255
101,595||186,224
(8,060)|
||||178,164
108,663|
||283,850||286,827|
Signed as Chairman Date For and on behalf of the Trustees
Page 5
## **- Bedmond Village Hall (Charity number 302331)**
## **Statement of Financial Activities for the year ended 31st October 2024**
|**Note**
**Incoming Resources from generated funds**
Hirings
3
Bank Interest
4
Donations and Gifts
5
Gain in value of Investments
9
**_TOTAL INCOMING RESOURCES_**
**Resources Expended**
**Charitable Activities**
Booking/cleaning/caretaking
Maintenance
Performing Rights
Gas
Electricity
Rates
Insurance
Stationery
Postage
Cleaning Materials and Refuse
Sundries
Telephone
Accountant
Depreciation
**_TOTAL RESOURCES EXPENDED_**
Surplus in year|**2024**
**(£)**
29,470
325
0
13,207
43,002
17,355
6,511
315
6,877
2,696
570
1,771
136
11
1,115
1,216
63
276
38,911
4,091|**2023**
**(£)**
26,425
124
650
3,018|
|---|---|---|
|||30,217|
|||15,350
9,292
275
2,059
5,552
532
1,594
125
11
1,841
1,328
48
270|
|||38,277|
|||(8,060)|
Page 6
## **- Bedmond Village Hall (Charity number 302331)**
## **Notes to the Financial Statements**
## **For The Year Ended 31st October 2024**
## **Accounting Policies**
## **1 Basis of Accounting**
The Financial Statements have been prepared under the historic cost convention and in accordance with applicable accounting standards.
## **2 Accounts**
Accounts are prepared up to the 31st October 2024 being the end of the calendar month.
## **3 Income**
Income represents monies receivable for the 12 months ended 31st October 2024 and includes charges for hiring and proceeds from dances and sales etc.
|Income from bookings
Regular
Singular
Council
Total|2024
£
26,025
3,045
400
29,470|2023
£
22,030
4,195
200|
|---|---|---|
|||26,425|
## **4 Interest**
This represents interest received on our Virgin Charity Deposit Account.
## **5 Donations and Gifts**
These represent voluntary contributions received from third parties.
## **6 Fixed Assets**
The Bedmond Village Hall was completely rebuilt on monies received from donations and local and lottery grants. These monies were then expended to rebuild and fit out the Bedmond Village Hall. Since then, the surpluses have been used to maintain the facilities. This work has included improvements both to internal fittings and furnishings and to the external areas.
Page 7
**Notes to the Financial Statements For The Year Ended 31st October 2024**
## **- Bedmond Village Hall (Charity number 302331)**
## **6. Fixed Assets continued................**
|**Cost**
At 1 November 2023
Additions
At 31 October 2024
**Depreciation**
At 1 November 2023
Charge for year
At 31 October 2024
**Net Book Value**
At 31 October 2024
At 31 October 2023
Depreciation Restricted Fund
Depreciation Unrestricted Fund|**TOTAL**
**£**
**311,109**
**311,109**
**203,968**
**7,068**
**211,036**
**100,074**
107,142
7,068
**7,068**|**LAND**
**£**
165
**165**
-
-
**-**
**165**
165|**BUILDING**
**£**
282,708
**282,708**
175,732
7,068
**182,800**
**99,909**
106,977|**FIXTURES**
**& FITTINGS**
**£**
5,825
**5,825**
5,825
**5,825**
**-**
-|**CAR PARK**
**& FENCING**|
|---|---|---|---|---|---|
||||||**£**
22,411|
||||||**22,411**|
||||||22,411|
||||||**22,411**|
|||||||
||||||**-**|
|||||||
||||||-|
|||||||
Page 8
## **- Bedmond Village Hall (Charity number 302331)**
## **Notes to the Financial Statements For The Year Ended 31st October 2024**
## **7 Trust Deed**
The powers of the Trustees are set out in a conveyance dated 31st December 1945.
## **8 Reserves**
|Unrestricted Funds
Balance at 1/11/2023
178,164
Movement (Depreciation)
Surplus for year
4,091
Balance at 31/10/2024
182,255
£|Restricted Funds
£
108,663
(7,068)
101,595|
|---|---|
## **9 Investments**
In December 2006 the Trustees agreed to invest a portion of the surplus funds in an investment fund run by Cofunds Ltd (an investment firm regulated by the Financial Services Authority). Cofunds is now called Aegon.
The Balance Sheet valuation is on a mark to market basis at the year end. The movement in the year is as follows:
|Value at the 1st November 2023
Gain/(Loss) for year on
investments from change in value
Value at the 31st October 2024|**2024**
**£**
133,619
**13,206**
**146,825**|**2023**
**£**|
|---|---|---|
|||130,601|
||||
|||**3,018**|
||||
|||**133,619**|
Gains or losses on value during the year are taken to the Statement of Financial Activities.
Page 9