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New Forest District Scout Council Trustees, Annual Report l April 2023 to 31 March 2024 Section A Reference and administration detaÉls Charity name- New Forest District Scout Council Other names the charity is known by= New Forest District Scout Council Registered eharity number: 302319 Charitws principal address= 12 Antelts Way* Alderholt. FORDINGBRIDGE. Hampshire Postcode.. SP6 3AW Names of the charity trustees who manage the charity. IThe5ewill be published inthe annual report of the thèrityand thethrity Registerif repDrtingfiYa Re81ster Iharitywitha charity regulator) Trustee Name Office lif any) Date5 acted if not for whole year Donna Kerrigan Chair Roger Newland Antony Parker Ryan Parry resigned April 2023 Sian Winter Treasurer Sar3 Le Bas Secretary Andrew Chatwin Steven Osborn Joy Sellwood resigned June 2023 io Julie Mair li Sara-marie Andrews 12 Kevin Harmer 13 Lynn Tatavossian 14 Robin Mair 15 Michael Doncom appointed April 2023 Names and addresses of advisers Type of advisor Name Address none in 2023-24 Section B Structurei governance and management

Description of the charitvs trusts eof overnin document The District Scout Council's governin8 documents are those of The Scout Association (charity 3061011- They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Associatbon and The Policy, Organisation and Rules of The Scout Association. How 15 the chari constituted The District Scout Council is a trust established under tts rules. which are cornmon to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. The District Scout Council is a trust established under its rules which are common to all Scouts. Additional overnance information The District Scout Council (hereafter referred to as the Council) is managed by the 'Ch3rity Trustees, and 15 an educational charity. As charity trustees they are responsible for complying with legislation applicable to tharities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Council consists of 3 independent representatives (Chair. Treasurer and Secretsry} together with the District Commissioner team and other trustees within various branches of the Scout Distrirfs attivities. The Council and meet5 every at least every 3 months. Members of the Council complete all of the compulsory training within the first 5 months of joining. This Council exists to support the District'5 Scout Groups in meeting the responsibilitie5 of the appointments. training and governance. It is responsible for: The maintenance of Scout District property- The raising of funds and the administration of the Scout District finances- The appropriate insurance of persons, property and equipment- Scout District public occasion5 and licencing- Assisting in the recruitment of Leaders and other adult support. Appointing any sub committee5 that may be required: Appointing Administrators and Advisors other than those who are elected. Risk and Internal Control The Cour¢cil has identified the major risks to which they believe they are exposed. these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are= Damage to the buildin& property and equipment. The Council has sufficient buildings and contents insurance in place to mitigate against pem)anent loss. Injury to Leaders, Helpers. Supporters and Members. The District Scout Council through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income frorn fund raising. The Scout District is primarily reliant upon income from subscriptions and events. The Council holds reserves to ensure the continuity of activities should there be a major redurtion in income in the short term. The Council could raise the value of subscriptions or reduce the range of activities and they support to maintain

their funding envelopè either on a temporary or permanent basis, depending on the reason for the reduction in funding. Redurtion or loss of leaders. The Council is totally reliant upon volunteers to run and administer their activities. If there was a reduction in the number of leaders to an unacceptable level in a particular area then there would have to be a contraction. consolidation or c105ure of that area. Reduction or loss of members. The Council supports the District Groups to provide activities for all young people aged 4 to 25. If there was a reduction in membership in a particular sertion, or the group as whole, then there would have to be contrartion, consolidation or potentially closure in that area. Risk and Internal Control. The Council has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities Public benefit Statement The Coyncil meets the Charity Commission's public benefit criteria under th the adVanrnent of education and the advancement of citizenship or community development headings. Summa of the ob ects of the chari set out in its overnin document Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society- The Value5 of Scovtin As Scouts we are guided by these values: Integrity- We act with integrity- we are honest, trustworthy and loyal. Respect- We have self-respert and respect for others. Care- We support others and take care of the wodd in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference- we cooperate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults, work together based on the values of Scouting and- enjoy what they are doing and have fun

take part in activities indoors and outdoors learn by doing- share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summa of the main activities in relation to these ob-etts

Provision of Harry's Island Scout Camp to support young people to take part in outdoor activities and learn by doin& taking responsibility and making choices to develop their skills in a safe environment. When Harry s Island achieves a surplu5 the funds can be used to provide addition opportunities and support for both our own (Scout) young people and other groups of young people who use the site through a scheme of developments. Surplus funds are also used to provide additional Scout District activities such as grants for projects. Chief Scout Award celebrations, Eagle Trophy challenge. etc. Providing trainin8 and support for adult volunteers who support the ScoLrt Groups and Section Scout activities Wlthin the Scout District, including recruitment and appointments. Facilitating a rtinge of opportunities for young people across the Scout District to a¢$S activities and opportunities that might not be available within their Scout Group or Section. Managing the Council's assets to ensure financial sustainability in the short and long term for the Scout District. Section D Achievements and performance The highlights of our activities are covered in our regular newsletter Tails of the New Foresy, which are published on our website in the 'What's happening with usy section- https:/lnewforestscouts.org.uk/ Section E Financial Review uanti and ex lain an desi nations Any property holding5 and changes in holdings-the Scout Districvs only holding is Harrfs Island which refflains unchanged in this financial year. ReseNes Poli The District Scouts policy on reseryes is to hold sufficient resources to continue the charttable activities of the District Scouts should income and fundraising activities f311 short. The District Executive Committee considers that the Scout District should hold a sum equivalent to 12 months running costs, circa £16,000 for Harrf5 151and plus £8.OOOk for the basic running costs of the District- total £24,000. Where District events are planned across more than one financial year a temporary increase in reserves to support the event will be considered. Investment Poli The Scout Districys Income and Expenditure is usually earmarked for specific purposes and as a consequence the Scout District does not have sufficient funds to invest in higher risk longer-term investments such as stocks and shares. The Scout District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them): The funds realised from the sale of Strides Lane land in 2021 are mainly being used to update and improve the Harry's Island facilities, this work is currently in the planning stsges. Wbth plans submitted to New Forest National Park Authority Planning Department.

Section G Declaration The trustees declare that they have approved the trustees, ieport above Signed on behalf of the charitys trustees CHAIR: Date: 12107/202

RECEIPTS AND PAYMENTS ACCOUNT 811 funds are unrestncted T¢>lal Funds this year last year Re¢eipts Ha$ Island Badge Se¢retsry SAS EXplor$ NeOrt( District Funds on Deposit Interest ReceNed Total Receipts 15.062 7.854 202 68.826 44.927 6.132 659 55,788 32 67,017 145 174.700 146.679 813 239.484 Panents Harry's Island Badge Secretary SAS Explorers Netsyotk Dtstri¢t Totsl Payments (8.429) 17.0911 11901 (85.485) (63,2491 {7.3461 {1.0021 (44.096) {88.9401 190.1341 66.518 (182,211 Net Reeei tsIIPa ntsl Cash Fund5 Brou ht FofW81d Cash Funds At Year End 49,350 133,184 182,533 7,511 140.695 133,184 STATEMENT OF ASSETS AND LIABILMES As At 31 March note This Year Last Year Cash Funds Cash al bank.. DEPOSIT ACCOUNT Cash at bank.. CURRENT ACCOUNT Total Cash Funds 49,605 132,928 182.533 48,792 84,392 133,184 Assets Rètsined for the Charities U$e Land 81 Haws Island Camp Site Badge Stod Totsl 120,000 4,319 124.319 120.000 3,683 123.683 Notes..

Land at HarsIS1and w8$ tyrned in September 2014 by CMC Andrews {PrDpety Surveyor & Valuerl. The trustees u)nsider this waluation to remain a reasonable assessment of the value of thè land at 31 March 2024. The next revaluation will be done once the planned works on the site are completed. The value of badges held in stock for Sale is caduated by the badge Secretary al cu(nt cosl of badges held at 31 Mar(*. Ig/ 1301k 07

LT71)iW- Tndcpelldt#i Exaltr.5 RepDrt t• the Trnst¢C5 (Februar). 2024} Indepeudellt eMIller,S report to tbe trustees of New Forest District Scouts I rwrt to the trustees on my ¢xaJninatiot) of the accou of thtNewForest Distri¢t Scouts for they endrd 2024. Responsibilities basis of report A5 the charity trSt of the New Forett District S¢ollts you ate rwon5ibl¢ forth¢ preparation of the actoth)ts in accordance with th¢ requir¢rn¢nts of the Charities A¢¢ 2011 ('the Act,). I rert in respcct of my rAami]tiOft of theNew Forest District Scouts acwunts (ttied out Und seclkon 145 of th¢ 2011 Actand in carrying out my examination I hav¢ follow'&1 ail the applicable DirsxioThs giTr¢ll bv the Charitv Com15s1on LU)d¢T 5c£tion 14515)(b) of th¢ ACL Independeut examiner's statement I hav¢ ¢ompleted my oKaminatiott. I eonfjrm that llo TDeriai mattus baTre (x)me io my attention it) u)nnettion with the &YamiTJation giving me cause to believ¢ thai in any Materi re5p¢th: accoullting records were tM)t kept in r¢5pect of theNew Foresl District Scouts &s requrred by seaion 130 of the ACL or the ac£owits a¢¢ord those record> I h.¢ no wll¢¢rns and have come actoss no othu tnatters in coÉJneaion Mith the ¢xaminationto att•ttion should be drawn in this report in order to ¢nable aproper uttdetstanding of the accowits io be reache¢ Natne: Michael Walsh Releva professional qualification or metnF£r51LiP of proftt8ional E#)dies (if any): ACCA 3811866 Address: 23 Maryland C105e. Sollthampton, S018 2DX Date= 14th July 2024

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