2022-03-31-accounts - New Forest District Scout Association

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New Forest (West) District Scout Council Trustees' Annual Report

1 April 2021 to 31 March 2022

Section A Reference and administration details

Charity name: New Forest (West) District Scout Council

Other names the charity is known by: New Forest District Scout Council Registered charity number: 302319

Charity’s principal address: 12 Antells Way, Alderholt, FORDINGBRIDGE, Hampshire Postcode: SP6 3AW

Names of the charity trustees who manage the charity

(These	will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)	will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)	will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
	Trustee Name	Office (if any)	Dates acted if not for whole year
1	Colin Andrews		resigned Oct 2021
2	Timothy Ash		resigned March 2022
3	Susan Brinkman		resigned Oct 2021
4	Brian Calver		resigned Oct 2021
5	Nicola Savage	Treasurer	resigned Oct 2021
6	Donna Kerrigan	Chair
7	Roger Newland
8	Antony Parker
9	Ryan Parry
10	Sian Winter	Treasurer	appointed Oct 2021
11	Sara Le Bas	Secretary	appointed Oct 2021
12	Andrew Chatwin		appointed Oct 2021
13	Steven Osborn		appointed Oct 2021
14	Joy Sellwood		appointed Oct 2021
15	Julie Mair		appointed Oct 2021
16	Sara Marie Andrews		appointed Oct 2021
17	Kevin Harmer		appointed Oct 2021
18	Ian Sims		appointed Oct 2021
19	Lynn Tatavossian		appointed Oct 2021

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor

Address

Name

1 none in 2021-22

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The District Scout Council's governing documents are those of The Scout Association (charity 306101). They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How is the charity constituted

The District Scout Council is a trust established under its rules, which are common to all Scouts.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The District Scout Council is a trust established under its rules which are common to all Scouts.

Additional governance information

The District Scout Council is managed by the ‘Charity Trustees’ and is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Council consists of 3 independent representatives (Chair, Treasurer and Secretary) together with the District Commissioner team and other trustees within various branches of the District’s activities. The Council and meets every at least every 3 months.

Members of the Council complete all of the compulsory training within the first 5 months of joining. This Council exists to support the District’s Scout Groups in meeting the responsibilities of the appointments, training and governance. It is responsible for:

The maintenance of District property;
The raising of funds and the administration of District finance;
The appropriate insurance of persons, property and equipment;
District public occasions and licencing;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

Risk and Internal Control

The Council has identified the major risks to which they believe they are exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment.

The Council has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members.
The Council through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising.

The District is primarily reliant upon income from subscriptions and events. The Council holds reserves to ensure the continuity of activities should there be a major reduction in income in the short term. The Council could raise the value of subscriptions or reduce the range of activities and they support to maintain their funding envelope either on a temporary or permanent basis, depending on the reason for the reduction in funding.

Reduction or loss of leaders.

The Council is totally reliant upon volunteers to run and administer their activities. If there was a reduction in the number of leaders to an unacceptable level in a particular area then there would have to be a contraction, consolidation or closure of that area.

Reduction or loss of members.

The Council supports the District groups to provide activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section, or the group as whole, then there would have to be a contraction, consolidation or potentially closure in that area.

Risk and Internal Control.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities

Public benefit statement

The Council meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Summary of the objects of the charity set out in its governing document

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing - share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

Summary of the main activities in relation to these objects

Provision of Harry’s Island Scout Camp to support young people to take part in outdoor activities and learn by doing, taking responsibility and making choices to develop their skills in a safe environment. When Harry’s Island achieves a surplus the funds can be used to provide addition opportunities and support for both our own (Scout) young people and other groups of young people who use the site through a scheme of developments. Surplus funds are also used to provide additional District activities such as grants for projects, Chief Scout Award celebrations, Eagle Trophy challenge, etc.

Providing training and support for adult volunteers who support the Group and Section Scout activities within the District, including recruitment and appointments.

Facilitating a range of opportunities for young people across the District to access activities and opportunities that might not be available within their Group or Section.

Managing the Council’s assets to ensure financial sustainability in the short and long term for the District.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Section E Financial Review

Quantify and explain any designations

Any property holdings and changes in holdings

Sale of Stride’s Lane property in Ringwood for £50,000.

Reserves Policy

Brief statement of the charity’s policy on reserves

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.

The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £16,000 for Harry’s Island plus £8,000k for the basic running costs of the District – total £24,000.

Investment Policy

The Group's Income and Expenditure is usually earmarked for specific purposes and as a consequence the District does not have sufficient funds to invest in higher risk longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them):

From 1 April 2022 the New Forest (West) and New Forest North District Scout Councils will merge to become the New Forest District Scout Council, with the charity registration from New Forest (West) covering the merged District (New Forest North do not have a charity registration).

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

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S Winter
Treasurer
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12/07/2022

RECEIPTS AND PAYMENTS ACCOUNT 2021-22

all funds are unrestricted

			Total Funds
			this year	last year
			£	£
Receipts
	Harry's Island		55,332	11,294
	Badge Secretary		921	402
	Scout Shop		0	1,067
	SAS		0	0
	Explorers		565	320
	District		22,429	17,762
	Bank Interest Received		1	10
	Total Receipts		79,247	30,855
Payments
	Harry's Island		(3,104)	(6,922)
	Badge Secretary		(773)	(401)
	Scout Shop		0	(211)
	SAS		0	(61)
	Explorers		0	(742)
	District		(22,743)	(23,288)
	Total Payments		(26,619)	(31,625)
Net	Receipts/(Payments)		52,628	(770)
Cash Funds Brought Forward			37,831	38,601
Cash Funds At Year End			90,459	37,831
STATEMENT OF ASSETS AND LIABILITIES
As At 31 March		note	This Year	Last Year
Cash Funds
	Cash at bank: DEPOSIT ACCOUNT		18,647	18,645
	Cash at bank: CURRENT ACCOUNT		71,812	19,186
	Total Cash Funds		90,459	37,831
Assets Retained for the Charities Own		Use
1	Land at Harry's Island Camp Site	1	120,000	120,000
2	Badge Stock	2	3,935	3,528
3	Shop Stock	3	0	0
4	Land at Strides Lane	4	0	50,000
	Total		123,935	173,528

Notes:

1 Land at Harry's Island was valued in September 2014 by CMC Andrews (Property Surveyor & Valuer). The trustees consider this valuation to remain a reasonable assessment of the value of the land at 31 March 2022.
2 The value of badges held in stock for resale is cacluated by the badge secretary at current cost of badges held at 31 March.
3 During 2020, the shop was closed with all stock being passed to other Scouting retail outlets for a nominal sum. This note will be removed in the next financial year
4 Land at Strides Lane was sold during March 2022, with monies held in the current account on 31 March 2022. During the next financial year £30,000 will be used for investment in Harry's Island and held in the HI deposit account, the net balance will be transferred to the District deposit account

From 1 April 2022 New Forest West District will take over New Forest North District to form New Forest District Scout Council.

Therefore the accounts for next financial year will be materially different to the current District accounts.

The trustees declare that they have approved the Accounts above

Signed on behalf of the charity’s trustees

S Winter Treasurer

12/07/2022

Vivienne Franklin

3 Spire View Empress Road Lyndhurst SO43 7AE

New Forest District Scout Council

10 July 2022

This is to certify that I have examined the accounts of the Scout District and am satisfied that they represent a true and accurate picture of the financial activities of the District for the year to 31[st] March 2022.

The Treasurer is to be complemented on the work put in to amalgamate the accounts.

Signed

Vivienne Franklin

CIMA Qualified Accountant / Independent Examiner