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2022-12-31-accounts

Winchester District Scout Council

Annual Report and Accounts of the Trustees 1[st] January 2022 to 31[st] December 2022

Charity No. 302317 Scout Association Registration No. 12033

The Winchester District Scout Council (WDSC), to which this report is addressed, is the charity that supports the operation of the Winchester District of The Scout Association (TSA) (‘the District’).

Names of the Trustees[1] :

Name Route to membership (and related roles) Dates as trustee
Richard
Mendelsohn		 Ex-Officio (District Chair – elected at AGM
2020 and 2021)		 1stJan to 31st Dec 2022
James Fraser Ex-Officio (District Treasurer – elected at
AGM 2020 and 2021)
(Chair of Finance Sub-committee)		 1stJan to 31st Dec 2022
Robin Cook Ex-Officio (District Commissioner) 1stJan to 31st Dec 2022
Bruce Martin Ex-Officio (District Explorer Scout
Commissioner)		 1stJan to 31st Dec 2022
Megan Thompson Ex-Officio (District Youth Commissioner) 1stJan to 31st Dec 2022
Chris Welland Elected at AGM 2020, 2021 and 2022
(Group Chair 3rd)		 1stJan to 31st Dec 2022
Claire Sclater Elected at AGM 2020 and 2021. Resigned at
AGM 13thJune 2022 (Group Chair 6th)		 1stJan to 13thJune 2022
Sarah Tilley2 Elected at AGM 2020 and 2021. Resigned at
AGM 13thJune 2022 (Group Chair 7th)		 1stJan to 13th June 2022
Garry Cook Elected at AGM 2020, 2021 and 2022
(Treasurer of the Explorer Scouts Sub-
Committee)		 1stJan to 31st Dec 2022
John Le Riche Elected at AGM 2020, 2021 and 2022
(Vice President)		 1stJan to 31st Dec 2022
Dawn Inglis Nominated at AGM 2020, 2021 and 2022
(Chair of Appointments Advisory
Committee)		 1stJan to 31st Dec 2022
David Ashby District Scout Network Commissioner 1stJan to 31st Dec 2022
Name Route to membership (and related roles) Dates as trustee
Ian Johnson Nominated at AGM 2020, 2021 and 2022
(Chair of Pinsent Campsite and Activities
Sub-committee)		 1stJan to 31st Dec 2022
Bernard Stebbing Nominated at AGM 2020, 2021 and 2022
(Chair of Growth and Development sub-
committee)		 1stJan to 31st Dec 2022
Nick Safford Elected at AGM 2022 (Group Chair 12th) 13thJune to 31stDecember
2022
Andy Roberts Elected at AGM 2022 (Group Chair 5th) 13thJune to 31stDecember
2022

1 All members of the District Executive Committee are trustees and all trustees are members of the District Executive Committee.

The following roles Executive Committee / Trustee roles are vacant as of 31[st] Dec 2022:

Route to membership (and related roles) Route to membership (and related roles) Dates
Ex-Officio (District Secretary) 1stJan to 31st Dec 2022
Chair of Pinsent New Building Sub-committee 1stJan to 31st Dec 2022
The following persons had a right of attendance at trustees’ meetings:
Martin Mackey County Commissioner (Hampshire) 1stJan to 31st Dec 2022
Paul Bell County Chair (Hampshire) 1stJan to 31st Dec 2022

SECTION A: Reference and administration details

The District has no advisers in terms of the administration of the charity.

SECTION B: Structure, governance and management

As of 31[st] December 2022 the District consisted of:

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association (TSA).

The District is created and operated as an educational charity under the rules of TSA. It is an autonomous organisation holding its property and equipment and admitting people to membership of the Scout District subject to the policy and rules of The Scout Association. The District operates in accordance with the constitution provided at Rule 4.25 of the Policy, Organisation and Rules of TSA.

2

The District is led by the District Commissioner and managed by the District Executive Committee. They are accountable to the District Scout Council for the satisfactory running of the District.

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of their appointment, and must act collectively as charity Trustees of the Scout District and in the best interests of its members to:

Risk and Internal Controls

The District Executive Committee has identified the major risks to which they believe the District is exposed. These have been reviewed and systems have been established to mitigate them. The main areas of concern identified are:

Injury to leaders, helpers, supporters and members: The District, through the membership fees, contributes to the Scout Association’s national accident insurance policy. In addition, a review has been undertaken to ensure that all adults supporting the District are covered by this or alternative insurance. Risk Assessments are undertaken and appropriate risk reduction measures are put in place before all activities take place in accordance with TSA Policy, Organisation and Rules.

3

Damage to buildings, property and equipment:

Reduction or loss of youth members: The District and Groups provide activities for all young people aged 6 to 25. If there was a reduction in membership in a section of a particular Group then there would have to be a contraction, consolidation or closure of that section. In the worst-case scenario, the complete closure of the Group. This reduces the District’s, and its Group’s, ability to fulfil its aims that every young person in the area who wishes to take part in its activities is able to do so and that those activities will be wide ranging and of a high standard and educational value as expected by TSA. This risk is addressed through seeking to provide a wide ranging programme of activities of a high standard and educational value in all sections;

Reduction or loss of leaders: The District relies totally upon volunteers[3] to run and administer the activities in the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or a Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the District. This reduces the District, and its Groups, ability to fulfil its aims as above. This risk is addressed through seeking to maintain sufficient adult support for every section through continuous attention to recruitment, with Groups assisted by a District Growth and Development Team.

Reduced income from fundraising: The District relies primarily upon income from membership subscriptions and fundraising. The District holds reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of its membership subscriptions so as to increase the income to the District on an ongoing basis, either temporarily or permanently.

Improper or uncontrolled expenditure: The District continually monitors its expenditures against its annual budget. Financial controls are in place which are designed to protect against unauthorised expenditure by any individuals who undertake scouting or other related activities on behalf of the District which

3 The District has one paid member of staff, the District Development Officer who is employed one day a week to address recruitment of young people and adults primarily to the youngest sections.

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necessarily incur costs. The District also has in place a system of internal controls which are designed to provide reasonable assurance against material mismanagement or loss, which include two signatories for all payments, and comprehensive insurance policies to ensure that insurable risks are covered.

SECTION C: Objectives and activities

The objectives of the District are as a unit of the Scout Association. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

In addition, the District aims that every young person in the area who wishes to take part in its activities should be able to do so, and that those activities will be wide ranging and of a high standard and educational value as expected by TSA.

The District maintains three charitable funds to support those people who would otherwise be unable to participate in normal scouting activities enjoyed by the majority of members: -

  1. The RBR Fund for young people in Winchester District who are members of the Scout Association, who want to take part in activities which are appropriate to them but who, through financial circumstances, find themselves unable to take part. It also supports those who need financial assistance to become or to remain members of a Section within the District. Access to the fund is not available to Leaders or other adult supporters.

  2. The Mike Green Fund for supporting people in training to run adventurous activities but who, through financial circumstances, find themselves unable to partake of appropriate training.

  3. The International Fund for assisting young people in Scouting to attend international Scouting events.

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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SECTION D: Achievements, performance and objectives

Scouting in Winchester continues to thrive and the challenge remains to meet the demand from young people wanting to become Scouts and to increase that demand by providing better activities.

A special congratulations the 12[th] Winchester (Green Jackets) Group as they celebrated their centenary.

Overall the year:

The census showed that #bounceback was working well but not as well as hoped. At 1250 young members, the January 2022 census was a distinct improvement over the January 2021 census but up to the numbers of the January 2020 census. However, the good news is that the number of Beavers and number of leaders showed increases that would have resulted in overall growth over 2020, if realised across all areas, Plus, being the youngest section at the time, this bodes well for the future.

The Growth and Development team and the District Development Officer have remained active through the year. The high number of leaders recruited during lockdown is testament to this. The Joining List remains high. This represents an unsatisfied demand and is unsatisfactory because those young people on the Joining List will only be young people for a limited time and are missing out. The aim is for a zero Joining List while stimulating more young people to want to join through a wide range of high-quality activities and publicity that encourages others to take part. The key to satisfying the demand and improving activities is to recruit more adults. This has exceeded expectations this year.

In accord with national needs, good progress has been made on the validation of leader competence against the required training modules.. The late completion of induction activities has been addressed but still needs more effort to make late completion a historical issue. Imposing restrictions on attending nights away activities when induction has not been completed on time has proved effective with several completions in the week before a camp. Late Wood Badges was also addressed in October and is now an ongoing activity as Wood Badges become due. This has resulted in several leaders having their role reduced from Section Leader or Assistant

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Section Leader to Section Assistant and several from any role to Group Occasional Helper. Some have declined to renew DBS disclosures and have been removed from the register.

Two Squirrel dreys opened in early 2022 and early results were good. Five dreys were open, or in the process of being opened, by the end of 2022.

Beavers resumed normal operations during the year with a District Camp in September. Cubs didn’t manage a District camp but several Packs did hold camps and other activities. Most Scout Troops also managed camps during the late summer as this became possible again. The Scout Antler Incident Hike Competition and Autumn Walking Expedition to the Brecon Beacons took place.

Explorers were also active. Silver and Gold Duke of Edinburgh expeditions restarted and several joined the Scouts in a joint expedition to the beacon Beacons. The much needed new Unit did not start during 2021 (It actually started in April 2022).

A new District Scout Network Commissioner was appointed and the university freshers’ fare attended but this hasn’t yet resulted in an active section.

Of the twelve Groups, all had Group Scout Leaders (GSLs) at the end of 2021 although two were Acting GSLs. The 4[th] remained dormant despite attempts to revive it.

Scouting relies on adult volunteers (we have 466 adult volunteers and one paid adult in the District). These volunteers have engaged well with the unusual challenges thrown at them this year by the continuing pandemic and a great deal of gratitude is owed to all of them.

SECTION E: Financial review

Pinsent bookings were buoyant during the year with Scouts keen to be back to normal activities after several years of restrictions. As a result, our income, £133k was 60% up on the previous year, £83k. The last grant from Government was received, £2.6k. Our expenditure was up 77% at £109k compared to last year’s £62k. The increase was primarily accounted for by the increase in the Youth Programme and Activities with expenditure more than doubling to £68k. An indication of the keenness of the scouts to resume activities after the covid restrictions. It was decided by the trustees that the district’s membership subscriptions would once again be reduced by 40% in 2022. The shortfall in income being made up from reserves.

Total cash funds at the end of the year were £254k. Of this £224k were allocated funds, which left £30k in general reserves, which is equivalent to just under two years average District general expenditure.

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SECTION F: Plans for future period

Our overall plans and priorities set out in our previous report continued unchanged at the start of 2023 apart from the introduction of Squirrel Scouts. Emphasis remains what we had set out in order to grow the District:

Two Squirrel Scout Dreys have been opened in January and February. More are planned for September and others are being talked about. A new Explorer Unit has been opened in April 2022 and others are under discussion.

A new emphasis has been injected into the new building at Pinsent although this is still discussion with the architect engaged.

Progress is being made with the 18+ programme. A District Scout Network Commissioner has been appointed and is gathering an organising team of Scout Network Members.

Emphasis continues to be placed on maintaining and developing the close relationships with our local communities and with City and Hampshire Councillors and Council Officers. The need for new Scout buildings and land swaps continues to be urgent. These, as ever, will only be achieved with local community and local authority support. The key to funding new building construction remains to be achieved with community use by day - most likely by the very young or elderly.

Scouting in Winchester continues to embrace TSA’s Strategy for 2018-23 with its continued focus on the following four objectives:

Two former members of the District, Colin and Viv Brooks, have very kindly offered to donate a large sum of money to us to fund the construction of a new Activity Barn to replace the semi-derelict structure we currently use for archery and Shooting. This will enable these and other new activities to continue under cover all year round. We are currently in the process of applying for planning consent, and the project is targeted for completion by the end of 2023.

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Preparations are also underway to restart fund raising to compLete the construction of the new Campsite Facility building which has been held up now for several years. SECTION G: Declaration The Trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees. _ Signature and date 4/6/2 5 £/6/23 Names Positions Richard Mendeisohn Chairman Robin Cook Distrirt Commissioner

Winchester District Scout Council

Receipts and Payments Account

For the year from 1st January 2022 to 31st December 2022

Receipts and Payments

Unrestricted funds
Restricted funds
Total funds
£
£
£
Receipts
Donations, legacies & similar income
Membership subscriptions
79,872
0
79,872
Less: Membership subscriptions paid on
58,671
0
58,671
Net Membership subscriptions retained
21,201
0
21,201
Donations (other)
0
590
590
Gift Aid
2,552
0
2,552
Interest
368
0
368
Other similar income
0
0
0
Sub total
24,121
590
24,711
Grants
Covid 19 Grants
2,667
2,667
Sub total
2,667
0
2,667
Fundraising (gross)
Fundraising -
0
0
0
Fundraising - Jamboree Bag Pack
0
0
0
Sub total
0
0
0
Youth Programme and Activities
Activities
8,496
0
8,496
Beavers
19,535
0
19,535
Cubs
2,200
0
2,200
Scouts
13,023
0
13,023
Network
0
0
0
Explorers
37,121
0
37,121
Sub total
80,375
0
80,375
Pinsent Campsite
Bookings
12,711
0
12,711
Other
1,636
0
1,636
Sub total
14,347
0
14,347
Other District activities
Badges
11,294
0
11,294
Training / Training Material
0
0
0
Other
0
0
0
Sub total
11,294
0
11,294
Investment income
COIF - Winchester District Scout Council
55
0
55
COIF - RBR Fund
0
32
32
COIF - Jamboree
0
6
6
Sub total
55
38
93
Total Gross Income
132,859
628
133,487
Asset sales
0
0
0
Total Receipts
132,859
628
133,487
2022		 2021
Total funds
£
72,459
52,647
19,812
0
2,220
7
0
22,039
16,573
16,573
0
0
0
1,385
375
0
2,008
0
28,526
32,294
6,527
602
7,129
0
5,172
0
5,172
1
0
0
1
83,208
0
83,208

1

Winchester District Scout Council

Receipts and Payments Account

For the year from 1st January 2022 to 31st December 2022

Receipts and Payments
Unrestricted funds
Restricted funds
Total funds
£
£
£
Payments
Charitable Payments
District Commissioner's expenses
105
0
105
Training / Conferences (District Team / Executive
386
0
386
AGM and District Conference
90
0
90
Badges
11,774
0
11,774
Poppy Wreath
0
0
0
Publicity
299
0
299
District Resources (incl. Training materials)
0
0
0
St George's Day
2,291
0
2,291
New Unit Grants
600
0
600
District Development Officer
7,102
0
7,102
Other
3,107
0
3,107
Sub total
25,754
0
25,754
Youth Programme and Activities
Activities
0
0
0
Activity equipment
0
0
0
Beavers
18,487
0
18,487
Cubs
3,450
0
3,450
Scouts
11,407
0
11,407
Explorers
32,222
0
32,222
Network
0
0
0
Training Activity (Mike Green)
1,698
0
1,698
RBR payments
0
1,402
1,402
Jamboree payments
0
0
0
Sub total
67,264
1,402
68,666
Pinsent Campsite
Southern Electric
407
0
407
Southern Water
356
0
356
Insurance
411
0
411
Maintenance / Improvements
3,696
0
3,696
Projects
5,552
0
5,552
Fundraising Costs
0
0
0
Sub total
10,422
0
10,422
District Administered Funds
Pro-Act
0
0
0
Sub total
0
0
0
Total Gross Expenditure
103,440
1,402
104,842
Asset purchases
1,630
0
1,630
New Build Expenditure
2,365
590
2,955
Total Payments
107,435
1,992
109,427
Net of receipts/(payments)
25,424
(1,364)
24,060
Transfers between funds
0
0
0
Cash funds last year end
192,861
37,832
230,693
Cash funds this year end
218,285
36,468
254,753
2022		 2021
Total funds
£
919
0
0
7,333
0
362
0
0
0
6,407
3,117
18,138
15
1,436
442
0
2,379
26,229
0
293
685
0
31,479
133
59
311
7,016
5,154
0
12,673
0
0
62,290
0
0
62,290
20,918

2

Statement of assets and liabilities at the end of the year

Cash funds
CAF Account
COOP bank
Pinsent Account
Explorers Account
Network Account
COIF Accumulated
COIF RBR Fund
COIF Jamboree
Total cash funds
Other monetary assets
Tax claim (gift aid)
Debts due to the District
sub total
Non monetary assets for charity's own
use
Badge Stock
Pinsent Campsite - at valuation
Pinsent Building - Planning & footings
Pinsent Site - See asset note pg 3
Activity Equipment
sub total
LIABILITIES
Accounts not yet paid
sub total		 Unrestricted funds
Restricted funds
Total funds
£
£
£
0
0
0
146,036
0
146,036
45,381
0
45,381
39,727
0
39,727
311
0
311
19,445
0
19,445
0
3,266
3,266
0
587
587
250,900
3,853
254,753
0
0
0
0
0
0
0
0
0
4,848
0
4,848
250,000
0
250,000
58,881
0
58,881
37,877
0
37,877
34,131
0
34,131
385,737
0
385,737
0
0
0
0
0
0
2022		 2021
Total funds
£
71,005
75,528
28,499
32,276
311
19,257
3,234
581
230,691
0
0
0
4,906
250,000
58,881
46,736
34,131
394,654
0
0

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by

Signature
Print Name		 Signature
Print Name
JAMES FRASER
RICHARD MENDELSOHN
Funds Note Funds Note Funds Note Funds Note
Co - Op Other Total
£ £ £
RBR 18,303 3,266 21,569
Jamboree 14,312 587 14,899
Pinsent New Build 62,879 13,741 76,620
District Rerserve 24,916 5,704 30,620
District Activities 12,156 0 12,156
Pinsent Campsite and Activities - Own Accou
45,381		 0 45,381
Explorers - Own Account 39,727 0 39,727
Network - Own Account 311 0 311
Allocated Funds 13,470 0 13,470
Total 231,455 23,298 254,753

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Independent Examiner's Report to the Trustees of the WINCHESTER DISTRICT SCOUT COUNCIL

I report on the acrounts of the District for the year ended 31 December2022which are set out on pages 1 to 3.

Respective responsibilities of trustees and examiner

The District's trustees are responsible for the preparation of the accounts. They consider that an examination is required under section 145(1) of the ChariliesAct2011, and that section 1'44(1)(auclit) of the Charities Act 2011 does not apply, and that that the charity trustees may property elect to prepare accounts on a receipts and payments basis under section 133 of the Charities Act 2011.

It is my responsibility to:

Basis of independent examiner's report

The report provided relates to an independent examination carried out under section 145 of the 2011 Charities Act and that the examination has been conducted in accordance with the Directions given by ihe Commission. An examination includes a review of the accounti g records kept by the Dismct and a comparison of the accounts presented with those records. It also includes oonslderalions of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given l!Y the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

have not been met; or

----- Start of picture text -----
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
to be reached.
Oate •... 1 . l.7.i-�� - , ··.···.·· ·
=·J�
Qualification: FCCA
Address: 40 Marina Grove, Portsmouth PO3 6HD
----- End of picture text -----

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Winchester District Scout Council Assets

Having reviewed our asset disclosures in the accounts, we wanted to more clearly reflect assets owned by the District, and this is now reflected in this note. While accrual accounting has not been adopted, we also wanted to reflect the fact that most assets depreciate in value over time. This note therefore details our depreciation policy for each asset type and the asset summary describes the carrying values of those assets, reflecting their ongoing value and life

Pinsent Campsite

The District own and operate a camp site at Clarendon Way, Winchester. Pinsent is an approximately 7 acre site with 8 camping areas, a toilet block, activity areas including a crate stacking tower and archery and air rifle shooting areas. The site was gifted to the District in 1931 following Major Pinsent’s purchase of it for £1,000. It has no acquisition cost and the District Executive obtained a valuation in use for the site of £250k in 2015.

Planning permission for a utility building has been granted and the foundations installed at the site. The main construction will only commence once the additional £700k of funding has been raised. The balance of funds raised for the Pinsent new building held at bank stand at £76,549

.

District Asset Summary

District Asset Summary
Cost 2022 Purchases B/f Deprec 2022 Depreciation C/f Value
Pinsent Building - Planning & footings 58,881 0 0 0 58,881
Pinsent Site - Campfire Circle 20,008 0 (4,500) (1,000) 14,508
Pinsent Site - Roundhouse 11,178 0 (1,538) (559) 9,081
Pinsent Site - Crate Stack Structure & actiity eqpt 34,131 0 0 0 34,131
Pinsent Site - Toilet Block 32,051 0 (13,355) (6,410) 12,286
Pinsent Site - Storage Containers 4,778 0 (3,576) (478) 724
Pinsent Site - Maintenance Equipment 3,019 270 (1,329) (682) 1,278
164,045 270 (24,297) (9,129) 130,889
Depreciation Policy
Pinsent Building - Planning & footings No write off until building completed
Pinsent Campfire Circle & Roundhouse 20 years
Pinsent Interim Toilet Block 5 years
Pinsent Storage containers 10 years
Pinsent Maintenance Equipment 2 -5 years

The District owns activity equipment including bows, air rifles, crates and ropes which are maintained and replaced as necessary.

The District consider depreciation of this stock of equipment to not be necessary as it is repaired and replaced on a rolling basis. The level of equipment is maintained at a similar levels year on year. The District also holds a stock of badges and other sundry materials.

2022
Activity Equipment £
Pinsent Activity Equipment 11,606
Crate Stack & Pioneering Equipment 22,525
Total 34,131
2022 2021
£ £
Badge Stock 4,848 4,906

5

Independent Examiner's Report to the Trustees of the WINCHESTER DISTRICT SCOUT COUNCIL

I report on the acrounts of the District for the year ended 31 December2022which are set out on pages 1 to 3.

Respective responsibilities of trustees and examiner

The District's trustees are responsible for the preparation of the accounts. They consider that an examination is required under section 145(1) of the ChariliesAct2011, and that section 1'44(1)(auclit) of the Charities Act 2011 does not apply, and that that the charity trustees may property elect to prepare accounts on a receipts and payments basis under section 133 of the Charities Act 2011.

It is my responsibility to:

Basis of independent examiner's report

The report provided relates to an independent examination carried out under section 145 of the 2011 Charities Act and that the examination has been conducted in accordance with the Directions given by ihe Commission. An examination includes a review of the accounti g records kept by the Dismct and a comparison of the accounts presented with those records. It also includes oonslderalions of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given l!Y the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

have not been met; or

----- Start of picture text -----
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts
to be reached.
Oate •... 1 . l.7.i-�� - , ··.···.·· ·
=·J�
Qualification: FCCA
Address: 40 Marina Grove, Portsmouth PO3 6HD
----- End of picture text -----

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