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2023-03-31-accounts

Trustees’ Annual Report for the period

From 01 April 2022 To 31 March 2023

Charity name: Hamble Sea Scouts (6[th] Itchen South) Group

Charity registration number: 302308

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To contribute to the development of
young people in helping them to achieve
their full potential in and out of Scouting
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 To offer our young people opportunities
to work towards and to achieve a stand-
alone award or a series of progressive
awards as prescribed by the Scout
Association and the Duke of Edinburgh
Award scheme
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have complied with S17 (5)
of the Charities Act 2011 with regard to
public benefit guidance

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other An interim reduction in membership
subscriptions and assistance with the
purchase of uniform is available in
cases of financial hardship

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We have planned, formulated and
continued to develop a programme of
activities and events which have offered
our young people the opportunity to
develop practical and life skills,
challenge themselves and to be part of
the wider Scout Association (locally,
regionally and nationally), thereby
enjoying the values and ethos of the
Scout Association. Since the return to
Scouting after the COVID-19 pandemic
the Group has seen all Sections grow in
membership numbers, and to offer
further opportunities to our young
people to have a sense of belonging to a
wider national organisation.
During 2023 several members of our
Explorer section are participating in
international expeditions to South Korea
and Europe.
We are preparing for the launch of our
first Squirrel drey (for 4- to 6-year-olds),
offering an opportunity for younger
children to join Scouting.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity had a profit of £9,788 for this
financial year end. The Trustees have
driven compliance with membership
subscriptions (now around 97%) which
led to an uplift in income of over 28%.
The drive to ensure that appropriate
activity equipment is purchased and
maintained for our young people
continues as a priority. The charity had
total reserves of £110,440 as at 31 March
2023.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 No fixed reserves are held.
Annual running costs are estimated to
be up to £15,000 and so the overall bank
balance is not allowed to fall below this
sum.
Amount of reserves held Para 1.22 Over £15,000.
Reasons for holding zero
reserves		 Para 1.22 Not applicable.
Details of fund materially in
deficit		 Para 1.24 Not applicable.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Monthly subscription for membership of
HSS.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Scout Association Policy, Organisation
and Rules (known as POR).
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 By membership of the Scout
Association.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 1. By application or nomination and then
by approval of the Group Scout Leader
at the AGM. 2. At the AGM: nomination
and selection by the Group Scout
Council members.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
Mandatory Scout Association training
for Trustees must be completed within 5
months of their appointment (assured
by the Chair and GSL.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Hamble Sea Scouts
Other name the charity uses None
Registered charity number 302308
Charity’s principal address 3 Bowcombe
Netley Abbey
Southampton
Hampshire
SO31 5GP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Sarah Thomas Chair
Sharon Hoey GroupScout Leader
Scott Burns Assistant GSL
Sarah Stapleton Secretary
Erica Taylor Treasurer To 16 May2022
Debbie Brown Treasurer From 17 May2022
Kenneth Stapleton
Mark Cam
Brian Akerman
ChrissyMcManus
Kevin Earl

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sarah Thomas Full name(s) Sarah Louise Thomas Position (eg Secretary, Chair Chair, etc) Date 21 September 2023

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Receipts & Payments Account Summary for the year ended 31 March 2023

Total receipts for the year ( page 2 )
Total payments for the year ( page 3)
Net receipts / (payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward (inc restricted
funds of £1,300)		 Mar
2023
£
66,235
(56,447)
9,788
100,652
110,440		 Mar
2022
£
37,488
(43,044)
(5,556)
106,208
100,652

The above account and accompanying statement of assets and liabilities were approved by the Trustees on September 2023 and signed on their behalf by

....................................................................................... S Thomas

……………………………..……………………………………. D Brown - Treasurer

1

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Receipts for the year ended 31 March 2023

MEMBERSHIP
SUBSCRIPTIONS
Less: paid to District
Retained in the Group
INVESTMENT INCOME
RECEIVED
Deposit interest
Insurance claims
Uniforms and badges
GRANTS / DONATIONS

ACTIVITIES
Group activities
Group camps
Sales of equipment
Section camps and activities
FUND RAISING (gross)
INCOME TAX RECOVERED
on subscriptions
TOTAL RECEIPTS FOR THE
YEAR		 Mar
2023
Mar
2023
Restricted
Mar
2023
Total
£
£
£
40,348
40,348
(8,303)
(8,303)
32,045
32,045
60
60
3,018
3,018
-
-
3,078
3,078
2,205
-
2,205
0
0
16,644
16,644
11,758
11,758
-
-
28,402
28,402
505
505
0
0
66,235
-
66,235		 Mar
2022
£
31,417
(8,124)
23,293
3
-
382
385
1,300
0
7,504
4,403
443
12,340
170
0
37,488
0
16,644
11,758
-
28,402
505
0
66,235
-

2

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Payments for the year ended 31 March 2023

Mar
2023
Mar
2023
Restricted
Mar
2023
Total
£
£
£
PREMISES
Public utilities
1,707
1,707
Insurance
4,972
4,972
Repairs & maintenance
8,145
8,145
Rent
0
0
14,824
14,824
DONATIONS / GRANTS
Donations
0
0
Grants
0
0
0
0
ACTIVITIES
Group activities
6,073
6,073
Leader expenses
1,366
1,366
Section camps and activities
28,946
28,946
36,385
36,385
FUND RAISING EXPENSES
0
0
ADMINISTRATION EXPENSES
Postage & stationery
10
10
Sundries
256
256
266
266
OTHER EXPENSES
Training
0
0
0
0
EQUIPMENT & UNIFORMS
Depreciation of equipment
3,029
3,029
Uniforms and badges
1,943
1,943
4,972
4,972
TOTAL PAYMENTS FOR THE
YEAR
56,447
56,447		 Mar
2022
£
(1,919)
5,583
7,295
0
10,959
0
0
0
3,465
123
16,763
20,351
0
21
88
109
0
0
9,000
2,625
11,625
43,044

3

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Statement of Assets & Liabilities at 31 March 2023

CASH FUNDS
Bank current accounts
Barclays deposit account
Cash in hand
OTHER MONETARY ASSETS
Leasehold property
NON MONETARY ASSETS
Scouting equipment – original cost
LIABILITIES- those due within one year
Subscriptions in advance
Other creditors		 Mar
2023
£
7,289
29,863
0
37,152
73,288
73,288
73,898
73,898
0
0
0		 Mar
2022
£
6,267
21,097
0
27,364
73,288
73,288
73,898
73,898
0
0
0

4

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Independent Examiner's Report to the Trustees of the Hamble Sea Scouts (6[th] Itchen South) Group

I report on the accounts of the Group for the year ended 31 March 2023 which comprise the Receipts and Payments account and Statement of Assets and Liabilities.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of trustees and examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. to prepare accounts which accord with the accounting records and comply with the

  4. accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

5

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Independent Examiner's Report to the Trustees of the Hamble Sea Scouts (6[th] Itchen South) Group

.................................................................................. Name: C D Osmond Qualification: Chartered Certified Accountant Address: Stone Osmond Ltd, 75 Bournemouth Road, Chandlers Ford SO53 3AP

Date: September 2023

6

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cliaiily Name HAMBLE SEA SCOUTS On accounts for the year ended 31 MARCH 2023 Charity no lif any) 302308 Set out on pages Ir&mÈiMbÈr lo Inclurt& Ihe page numbefg of 8ddilional sheei81 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). 5 repart in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Diredions given by the Charity Commission under section 145(51{bl af the Act. Independent I have completed my examination. I confim that no material matters have examinerfs ststsment come to my attention in connection with the examination (otk8￿1 disd08￿￿. which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements cancerning the form and content of accounts set oul in the Charities {AcGounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter onsidered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date". 2919123 Name: C D OSMOND Relevant professional qualificationls} or body {if any}: FCCA Address: STONE OSMOND, 75 BOURNEMOUTH ROAD EASTLEIGH S053 3AP IER Oct 2018

Section B Disclosure Only complete If the examiner needs to highlight material matters of Con￿rn {see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018