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2022-03-31-accounts

Trustees’ Annual Report for the period

From 01 April 2021 to 31 March 2022 Charity name: Hamble Sea Scout Group Charity registration number: 302308

Objectives and Activities

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SORP reference
Summary of the Para 1.17 To contribute to the development
purposes of the charity of young people in heling them to
as set out in its achieve their full potential
governing document
Summary of the main Para 1.17 and To offer our young people the
1.19
activities in relation to opportunities to work towards
those purposes for the and to achieve a stand-alone
public benefit, in award or a series of progressive
particular, the activities, awards as prescribed by the
projects or services Scout Association
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have complied with
whether the trustees S17 (5) of the Charities Act 2011
have had regard to the with regard to public benefit
guidance issued by the guidance
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

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SORP reference
We have planned, formulated and
continued to develop a
programme of activities and
Summary of the main Para 1.20 events which have offered our
achievements of the young people the opportunity to
charity, identifying the develop practical and life skills,
difference the charity’s challenge themselves and to be
work has made to the part of the wider Scout
circumstances of its Association (locally, regionally
beneficiaries and any and nationally), thereby enjoying
wider benefits to society the values and ethos of the Scout
as a whole. Association.
Since the return to Scouting after
the COVID-19 pandemic the
Group has seen all Sections grow
in membership numbers, and to
offer further opportunities to our
young people to have a sense of
belonging to a wider national
organisation.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The charity had a deficit of
financial position at the £5,556 for this financial year. The
end of the period Scout HQ refurbishment project
has continued with the
installation of electric heating
and on-demand hot water
immersion heaters. We have
purchased new waterborne
activity equipment which can be
used by all age groups. The drive
to ensure membership
subscriptions are paid has been a
main focus for the treasurer. The
Group has sought to offer
additional subsidised camping
opportunities to bring our young
people back together after the
negative effects of the COVID-19
pandemic. There are total
reserves of £100,652 as at 31
March 2022.
Statement explaining Para 1.22 No fixed reserves are held.
the policy for holding Annual running costs are
reserves stating why estimated to be up to £15,000
they are held and so the overall bank balance is
not allowed to fall below this
sum.
Amount of reserves held Para 1.22 Over £15,000
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

Monthly subscription for membership of the Group The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46

principal risks facing the charity other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Scout Association Policy,
document Organisation and Rules (known as
(trust deed, royal POR)
charter)
How is the charity Para 1.25 By membership of the Scout
constituted? Association
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 1. By application or
methods including nomination and then by
details of any approval of the Group Scout
constitutional provisions Leader at the AGM.
e.g. election to post or 2. At the AGM: nomination and
name of any person or selection by the Group
body entitled to appoint Scout Council members.
one or more trustees
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Additional information (optional)

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You may choose to include further statements where relevant about:
Mandatory Scout Association
training for Trustees must be
Policies and procedures completed within 5 months of
adopted for the Para 1.51 their appointment (assured by
induction and training of the Chair and GSL)
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Hamble Sea Scouts
Other name the charity None
uses
Registered charity 302308
number
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Charity’s principal 3 Bowcombe
address Netley Abbey
Southampton
Hampshire
SO31 5GP
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sarah Thomas Chair
Sharon Hoey Group Scout
2
Leader
3 Scott Burns Assistant GSL
4 Sarah Stapleton Secretary
5 Erica Taylor Treasurer
6 Debbie Brown
7 Ben McDonagh
Michael 30 Sept to Feb 2022
8
Coombes
Michael Preston 30 Sept 21 to 3 Feb
9
22
Kenneth
10
Stapleton
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Receipts & Payments Account Summary for the year ended 31 March 2022

Total receipts for the year ( page 2 )
Total payments for the year ( page 3)
Net receipts / (payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward (inc restricted
funds of £1,300)		 Mar
2022
£
37,488
(43,044)
(5,556)
106,208
100,652		 Mar
2021
£
31,991
(45,275)
(13,284)
119,492
106,208

The above account and accompanying statement of assets and liabilities were approved by the Trustees on September 2022 and signed on their behalf by

....................................................................................... S Thomas

……………………………..……………………………………. D Brown - Treasurer

1

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Receipts for the year ended 31 March 2022

MEMBERSHIP
SUBSCRIPTIONS
Less: paid to District
Retained in the Group
INVESTMENT INCOME
RECEIVED
Deposit interest
Insurance claims
COVID grants
Uniforms and badges
GRANTS / DONATIONS

ACTIVITIES
Group activities
Group camps
Sales of equipment
Section camps and activities
FUND RAISING (gross)
INCOME TAX RECOVERED
on subscriptions
TOTAL RECEIPTS FOR THE
YEAR		 Mar
2022
Mar
2022
Restricted
Mar
2022
Total
£
£
£
31,417
31,417
(8,124)
(8,124)
23,293
23,293
3
3
-
-
-
-
382
382
385
385
1,300
-
1,300
0
0
7,504
7,504
4,403
4,403
433
433
12,340
12,340
170
170
0
0
37,488
-
37,488		 Mar
2021
£
17,305
(6,181)
11,124
21
-
14,000
-
14,021
1,169
0
0
6,025
(640)
5,385
292
0
31,991
0
7,504
4,403
433
12,340
170
0
37,488
-

2

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Payments for the year ended 31 March 2022

Mar
2022
Mar
2022
Restricted
Mar
2022
Total
£
£
£
PREMISES
Public utilities
(1,919)
(1,919)
Insurance
5,583
5,583
Repairs & maintenance
7,295
7,295
Rent
0
0
10,959
10,959
DONATIONS / GRANTS
Donations
0
0
Grants
0
0
0
0
ACTIVITIES
Group activities
3,465
3,465
Leader expenses
123
123
Section camps and activities
16,763
16,763
20,351
20,351
FUND RAISING EXPENSES
0
0
ADMINISTRATION EXPENSES
Postage & stationery
21
21
Sundries
88
88
109
109
OTHER EXPENSES
Training
0
0
0
0
EQUIPMENT & UNIFORMS
Depreciation of equipment
9,000
9,000
Uniforms and badges
2,625
2,625
11,625
11,625
TOTAL PAYMENTS FOR THE
YEAR
43,044
43,044		 Mar
2021
£
2,225
5,537+
23,379
0
31,141
0
0
0
6,423
0
986
7,409
0
0
233
233
0
0
6,000
492
6,492
45,275

3

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Statement of Assets & Liabilities at 31 March 2022

CASH FUNDS
Bank current accounts
Barclays deposit account
Cash in hand
OTHER MONETARY ASSETS
Leasehold property
NON MONETARY ASSETS
Scouting equipment – original cost
LIABILITIES- those due within one year
Subscriptions in advance
Other creditors		 Mar
2021
£
6,267
21,097
0
27,364
73,288
73,288
73,898
73,898
0
0
0		 Mar
2021
£
4,886
28,034
0
32,920
73,288
73,288
73,898
73,898
0
0
0

4

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Independent Examiner's Report to the Trustees of the Hamble Sea Scouts (6[th] Itchen South) Group

I report on the accounts of the Group for the year ended 31 March 2021 which comprise the Receipts and Payments account and Statement of Assets and Liabilities.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of trustees and examiner

The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. to prepare accounts which accord with the accounting records and comply with the

  4. accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

5

HAMBLE SEA SCOUTS (6[th] ITCHEN SOUTH) GROUP

Independent Examiner's Report to the Trustees of the Hamble Sea Scouts (6[th] Itchen South) Group

.................................................................................. Name: C D Osmond Qualification: Chartered Certified Accountant Address: Stone Osmond Ltd, 75 Bournemouth Road, Chandlers Ford SO53 3AP

Date: September 2022

6

CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Charity Name HAMBLE SEA SCOUTS On accounts for the year ended 31 MARCH 2022 Charity no {if any) 302308 Set out on pages Ir8memb&r lo Include the page numb8rs of additional 8heel81 I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110312022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requiremenls of the Charities Act 2011 {"the ACV'I. I report in respect of my examination of the Trust's accounts Ca￿led out under section 145 of the 2011 Act and in carrying aut my examination, I have followed all the applicable Directions given by the Charity Commission under sedion 145{5}{b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect= the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not aocord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wilh the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete thé words in the brackets rf they do not apply. Signed: Date:

lqliL C D OSMOND Relevant professional qualification(s) or body (if any): FCCA Address: STONE OSMOND, 75 BOURNEMOUTH ROAD EASTLEIGH S053 3AP IER 12018 Oct

Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charrty accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER 22018 Oct