## The Group Scout Council ## ANNUAL GENERAL MEETING **The 10th Romsey (Woodley & Crampmoor) Scout Group** **Saturday 20[th] September 2025, 6:00 pm** Annual Report 1st April 2024 till 31st March 2025 Registered Charity number: 302283 ## **Aims and Activities:** Scouting in accordance with the policy, organisation and rules of the Scout Association The Group occupies an HQ at Braishfield Road, Romsey, Hampshire. The property is freehold and is held by the Scout Association Trust as Trustee for the Group. Group Lead Volunteer Ian Moore Assistant GLV Stewart Buswell Group Chairman Peter Garland Group Treasurer Andy Hodge The Group Trustee Board is completed by: Steve Woodrow, David Slater, Martyn Blake, Chris Templer, Thomas Hodge, Reuben Winkworth Jon Mellows and Elaine Urben. ## **People:** At the January census, we had a membership of 161, including members of our new Squirrel Drey. It should be noted that ALL Leaders, Assistant Leaders, Group trustees, Bookings Secretary, Treasurers, Accounts Auditor, 10[th] Talk Editor, Grounds and Hall Maintenance Team are unpaid roles and are predominantly made up of existing and pre-existing parents. I would like to thank them all for their continuing support. ## **WHAT CAN YOU DO?** We are continually seeking new and existing parents and friends to become involved with the running of the scout group. In this way, we can share the workload required to give the scouts the best opportunities to learn new skills and have fun. Vacancies – various appointments are awaiting volunteers, including Assistant Scout leaders, Vice Chairman, Bookings Secretary and Trustee Board members. There are numerous other roles to fulfil, so let us know what time you can offer and together we’ll discuss the most **10[th] Romsey (Woodley & Crampmoor) Scout Group** Braishfield Road Romsey SO51 0PB Email: info@10thromseyscouts.org.uk Website: www.10thromseyscouts.org.uk Registered Charity Number 302283 appropriate role to fit your skills and enjoyment in the position. Non-uniform positions run from manual skills such as gardening/decorating/building maintenance to section treasurers, administrative roles and everything in between (bakers, servers, sitting in a chair monitoring scouting activities). No age limits to adult volunteers, training is free and given where required. Please note that we have flexibility to share these roles – so any spare time that you can give is gratefully received, one hour per year to 500! As well as Assistant Leader roles, adult volunteers (and parent helpers) could be organising tuck, supervising craft projects, helping with sandwich making and cooking, running cyclist tests and bike maintenance, organising kayaking sessions, towing the canoe trailer, helping with camp prep. and catering, supervising wide games etc. etc. Not forgetting field and hall maintenance, fund-raising and competing for the District Quiz Group Trophy. ## **Thanks:** Thanks to everyone who has supported us throughout the year and to all our Scouters, members of the Group Trustees, Parents and Supporters for the time that they have given to enable 10[th] Romsey Scout Group to continue to provide an exciting Scouting programme across all of our sections. Thanks to our local councillors who appreciate the importance of Scouting in the local community, and for their assistance in raising funds for our projects. A generous grant from Test Valley Borough Council has enabled us to have new doors and windows fitted in our Headquarters. Thanks to our “retired” grounds and hall maintenance Wednesday regulars, now labelled The Famous Five, for carrying out various necessary hall and grounds maintenance activities, plus bigger projects, e.g. storage cage extension. We are very fortunate to have around 3 acres of paddock and woodland at the headquarters. I would like to thank Andy Hillier, for his tireless efforts, cutting the grass and maintaining the machinery. Thank you to all our hall hirers – regular and occasional. This makes full use of our facilities, and any excess money raised goes directly back into hall and grounds maintenance and funding. ## **Administration:** In 2024, the Scout Association issued a new policy for the administration and running of Scout Groups. The 10[th] Romsey Scout group formally adopted the new constitution at the September 2024 AGM. The group trustee board has been striving to implement the new rules, and I am pleased to report that good progress has been made. At the trustees' autumn meeting, a Forward Plan was drawn up to look at specific areas of the Group's management: Operate Well, Manage Money, Manage Risk, Look After Premises, Safety and Insurance. The Group, through the membership fees, contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Leaders, helpers, supporters and members are insured during scouting activities. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to **2** be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction of loss of members. The Group provides activities for all young people aged 4 to 15. If there were a reduction in membership in a particular section or the Group as a whole, there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. ## **General Data Protection Regulation (GDPR)** ## **GDPR Policy** Accessible and available to read on our website: https://10thromseyscouts.org.uk and on the hall notice board. ## **Agreed** This Policy was agreed by the 10[th] Romsey (Woodley and Crampmoor) Scout Group Trustees on 12/06/2018 ## **Review of this Policy** This Policy will be reviewed periodically as any changes in regulations or best practice occur; this will be reviewed for approval at the next Trustee Board meeting. ## **Reserves Policy** The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustees consider that the Group should hold a sum equivalent to at least 6 months' running costs plus the cost of our annual Scout Association membership fees. ## **Investment Policy** The Group Trustees regularly monitor the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally, this may involve using an account that requires a period of notice before funds may be withdrawn; before doing so, the Group Trustees consider the cash flow requirements. ## **Activities** Camping and Nights Away are key elements of our Scouting programme, which are held both at the hall and further afield. Both Cub Packs camped in the summer with a Pack from the 1[st] Edgehill and Torridge. There was a Group Camp at Braggers Wood in September with Beavers, Cubs and Scouts all camping. Crusoe and Sirl troops made lanterns and attended the’ Romsey Lantern Parade’ ## **Fundraising** Recycling of various small electronic gadgets, CDs, DVDs, and printer cartridges – sorted and organised by Martyn Blake. We were pleased to hold a successful Jumble Sale in the spring and autumn. Hall hirings have continued to provide both an income and an opportunity for local people to get together **3** ## **Community** Sections have been involved in activities such as litter picking in the community. Crusoe and Sirl Troops have made lanterns and attended the ‘Romsey Lantern Parade’ ## **Grounds and Hall** Largely due to our Wednesday volunteers, the hall and grounds are in great shape. Adjustments have been made to the hall to make it a safer, more inclusive building for all users. Peter Garland Group Chairman 10[th] Romsey (Woodley & Crampmoor) Scout Group September 2025 **4** ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** |**Incoming Resources**
Membership Subscriptions
Transfers
District, County and National Fees paid out
**Gift Aid**
**Income from Activities**
Camps and Sleepovers
Outings
Pantomime
Mayor's Picnic
District Scout Council
Section Meetings Activities
**Income from Sections**
Badge Sales
**Income from Premises**
Karate Club
Zumba Dance Class
Girl Guiding Unit
Railway Modellers' Society
Explorer Scout Unit and District Events
Sundry Hirings
Loans of Equipment
**Fund Raising**
Jumble, Car Boot & E-Bay Sales
Recycling Toner Cartridges
Test Way Walk
Easy Fundraising
Group Clothing and second-hand uniforms
Sundry
**Donations and Grants**
Test Valley Borough Council
Railway Modellers' Society
Croudace
Sundry Donations
**Investment Income -**Bank Interest
**Total Income**|**Restricted**
**Sections**
**Board**
**Funds**
**£**
**£**
**£**
14272.86
-7624.10
7624.10
-9011.10
6648.76
-1387.00
0.00
10912.17
1669.30
3464.95
1883.50
151.77
692.00
17104.39
1669.30
74.40
510.00
325.00
405.00
1560.00
185.00
3202.75
0.00
0.00
6187.75
3249.92
465.00
0.00
0.00
10.00
879.21
0.00
4604.13
11734.00
0.00
0.00
0.00
0.00
0.00
11734.00
0.00
384.43
23753.15
23267.01
0.00
**General Funds**
**31st March 2025**|**£**
14272.86
0.00
-9011.10
5261.76
0.00
12581.47
3464.95
1883.50
151.77
692.00
18773.69
74.40
510.00
325.00
405.00
1560.00
185.00
3202.75
0.00
6187.75
3249.92
465.00
0.00
0.00
10.00
879.21
4604.13
11734.00
0.00
0.00
0.00
11734.00
384.43
47020.16
**Total**|**2024**
**£**
13150.50
0.00
-8685.80
4464.70
5367.15
10670.00
473.00
1917.00
0.00
293.00
0.00
13353.00
149.09
320.00
600.00
540.00
1670.00
276.00
2876.00
36.00
6318.00
1845.76
0.00
0.00
0.00
20.00
0.00
1865.76
0.00
300.00
7000.00
265.00
7565.00
308.24
39390.94
**Total**| |---|---|---|---| ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** **31st March 2025 2024** |**Resources Expended**
**Scouting Activities**
Camps and Sleepovers
Outings
Pantomime
District Event fees
Circus Trip
Section Meeting Night Activities
Badges
Badges (from Group Stock)
Leaders Uniforms and Group Clothing
Canoe and Tent Insurance
Equipment repairs
Calor Gas
Canteen Supplies
Sundry Items
Online Scout Manager Commission
RDSC Supporters' Club
**Premises**
Electricity
Water Charges
Telephone and Broadband
Fire and Theft Insurance
Maintenance - Grounds
Maintenance - General
Defibrillator maintenance
Cleaning Costs
**Fund Raising**
Jumble Sales
Sundry
**Administration Expenses**
Public Liability Insurance
Google and Domain Name licence
Welfare and Social Events
Stationery, photocopying
Depreciation
**Total Expenditure**|**Restricted**
**Sections**
**Board**
**Funds**
**£**
**£**
**£**
**£**
11997.72
1990.83
13988.55
0.00
1919.50
1919.50
586.85
586.85
25.50
25.50
4599.29
0.00
4599.29
19128.86
1990.83
0.00
21119.69
406.71
20.00
426.71
74.40
74.40
153.66
153.66
120.00
120.00
354.30
354.30
86.00
86.00
0.00
0.00
515.97
0.00
515.97
36.00
24.00
60.00
20161.94
2748.79
0.00
22910.73
3615.59
3615.59
0.00
0.00
503.89
503.89
771.03
771.03
26.99
26.99
2144.37
0.00
2144.37
267.60
267.60
1908.00
1908.00
0.00
9237.47
0.00
9237.47
0.00
0.00
0.00
0.00
0.00
0.00
90.00
90.00
579.08
579.08
418.33
418.33
47.60
47.60
0.00
1135.01
0.00
1135.01
18.39
2001.17
2019.56
20180.33
15122.44
0.00
35302.77
**General Funds**
**Total**|**£**
10458.61
0.00
1917.00
0.00
0.00
3920.29
16295.90
1161.33
149.09
0.00
120.00
246.27
63.00
0.00
0.00
131.61
36.00
18203.20
6128.06
0.00
413.82
749.41
72.00
3803.97
0.00
1694.99
12862.25
0.00
0.00
0.00
90.00
639.92
0.00
6.00
735.92
1424.58
33225.95
**Total**| |---|---|---| ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** ## **Statement of Assets and Liabilities at 31st March 2025** |**Fixed Assets**
**Scout Headquarters and Land**
Garage and Cage Extension
Double Glazing
**Equipment**
At Cost
Mower
Trailer and base
Activity Equipment
less Depreciation
**Current Assets**
Badge Stock
Group Current Account
Group Savings Account
Section Accounts (restricted)
**Net Assets**
Represented by:
**Funds**
General Fund
brought forward
Incoming Resources
Resources Expended|**£**
**£**
110812.72
372.72
25748.80
136934.24
9757.40
2111.20
4981.91
2019.56
14830.95
234.68
3926.27
13288.07
14230.38
31679.40
£183,444.59
171727.20
47020.16
35302.77
183444.59
£183,444.59
**31st March 2025**|**£**
**£**
102468.76
8343.96
0.00
110812.72
4655.77
6526.21
0.00
0.00
1424.58
9757.40
241.10
1261.95
41119.53
8534.50
51157.08
£171,727.20
165562.21
39390.94
33225.95
171727.20
£171,727.20
**31st March 2024**| |---|---|---| ## Independent Examiner’s Report ## to the Trustees of 10[th] Romsey (Woodley and Crampmoor) Scout Group I report to the Trustees on my examination of the accounts of the 10[th] Romsey (Woodley and Crampmoor) Scout Group for the year ended 31[st] March 2025. ## **Responsibilities and basis of report** As the charity trustees of the 10[th] Romsey (Woodley and Crampmoor) Scout Group you are responsible for the preapartion if the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the 10[th] Romsey (Woodley and Crampmoor) Scout Group accounts out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect : 1. Accounting records were not kept in respect of the 10[th] Romsey (Woodley and Crampmoor) Scout Group as required by section 130 of the Act. Or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ..................................... Amanda Berendsen AAT 33 Sutherland Close, Romsey SO51 7TH September 2025