## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|**01**|**April**|**2020**|**To**|**31**|**March**|**2021**|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 302280
70[th] Portsmouth (1[st] Drayton) Scouts Group
**Charity's principal address** Scoutlands, The Scout Hut, Evelegh Rd, Farlington
Portsmouth, Hampshire
**Postcode PO6 1DL**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Hugh Pead|Chair|||
||CraigHumpleby|GroupScout Leader|||
||Janet Musson|Exec|||
||Rebecca Manchip|Treasurer|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
**April 2021**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Bank**|LLOYDS TSB PLC|4 West Street, Havant, Hampshire, PO9 1PE|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Adopted 19[th] February 1931 Type of governing document
- (eg. trust deed, constitution)
Association Consisting 90 members How the charity is constituted
- (eg. trust, association, company)
Trustees are appointed at the annual general meeting each year as per Trustee selection methods the constitution
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
There is a child protection policy in place.
You **may choose** to include additional information, where relevant, about:
Criminal records Bureau Checks are carried out prior to adults appointment meeting with the City of Portsmouth District Team prior to adults being appointed as leaders within the Group. These checks are carried out every five years in line with The Scout Association Requirements.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- 70[th] Portsmouth (1[st] Drayton) Scout Group is a member of The Scout Association of England and Wales
- 70[th] Portsmouth (1[st] Drayton) Scouts Group is a member of the City of Portsmouth Scout District
- relationship with any related parties;
- All trustees give their time voluntary and received no remuneration or
- • trustees’ consideration of other benefits. major risks and the system and procedures to manage All leaders within the group give their time voluntary and received no them. remuneration or other benefits.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
**TAR**
**April 2021**
2
Scouting provides activities and development opportunities for young people, regardless of religion, race, social or economic background. Outdoor activities such as camping, hiking expeditions, water activities and adventure are still very much at the heart of Scouting.
Our Young People are encouraged to take part in a wide range of activities as part of their programme. "Participation" rather than meeting set standards is the key approach and for the young person who wants to be recognised for his or her achievements there are a number of Challenges Awards and Activity Badges. The young people take part in a **Summary of the main** balanced programme that helps them to find out about the world in which **activities undertaken for the** they live, encourages them to know their own abilities and the importance **public benefit in relation to** of keeping fit and helps develop their creative talents. It also provides **these objects (include within** opportunities to explore their own values and personal attitudes **this section the statutory declaration that trustees have** The Scout Hut is made available at a low rental for anyone in the local **had regard to the guidance** area for evening and weekend clubs or party venue. **issued by the Charity Commission on public** In planning our activities for the year the trusties and the section leaders **benefit)** keep in mind the guidance on public benefit.
Our young people are aged 6 – 14.
## **Additional details of objectives and activities (Optional information)**
A great contribution is made by volunteers. We are very grateful for the many hours they spend planning and running the activities and camps the young people take part in.
You **may choose** to include further statements, where relevant, about:
Without this valuable contribution of time, energy and expertise we would not be able to achieve so much fun and adventure for our young people. Any surplus funds, which are not likely to be needed to pay for activities or maintenance of our hut, are placed on deposit to earn interest.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
**April 2021**
3
Section D Achievements and Performance
**TAR**
**April 2021**
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## Section D Achievements and Performance
## **Summary of the main achievements of the charity during the year**
## **Summer**
The Scout Troop held a Summer Camp during the School holidays where their camping skills were very much in evidence.
## **Autumn**
The young people in the sections (Beavers, Cubs and Scouts) in our group met each week and showed a marked improvement in their development as part of their physical, intellectual, social and spiritual potentials, as individuals, responsible citizens and as members of their local, national and international communities.
## **Spring**
The young people in the sections (Beavers, Cubs and Scouts) in our group met each week and showed a marked improvement in their development as part of their physical, intellectual, social and spiritual potentials, as individuals, responsible citizens and as members of their local, national and international communities.
## **COVID19**
The group carried on during the COVID-19 lockdown by running Zoom meetings for every section once a week. This was supplemented by issuing weekly tasks or competitions.
**TAR**
**April 2021**
5
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
We hold cash at bank of £25,909.54, all of which is unrestricted funds; these funds are held in order to meet any unforeseen expenditure that may occur, for example building repairs.
**Details of any funds materially in deficit**
Not applicable.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our main source of funds this year has been the grant from the government for youth groups with premises to enable us to continue running during the pandemic.
The majority of income is applied to reducing the cost of the activities we run for the young people to keep the cost down so we can be available to all in the community.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Future Plans**
The coming year will see a continued emphasis on Adventure, Camping and other structured activities to build and deepen the confidence and capability of our young people.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Hugh Pead **Position (eg Secretary, Chair,** Chair **etc)**
**Date** 24/5/21
**TAR**
**April 2021**
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