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2023-12-31-accounts

1[ST] CROOKHAM

(ODIHAM DISTRICT) SCOUT GROUP

2024 AGM REPORT

22 May 2024

Registered Charity Number 302270

Chair’s Report

I am pleased to report that 1st Crookham Scout Group has had another fun and action packed year. This has been made possible through a varied programme of activities and events, which have been planned and delivered by our brilliant Leadership team and Sections.

I would therefore like to thank all of our volunteer Leaders, Section Members and Assistants for running a successful Scouting year for 1st Crookham. I would also like to congratulate some of our longstanding team members, both past and present, who have gained notable achievements and awards including special commendations for service. 1[st] Crookham is fortunate to have dedicated and experienced leaders working alongside our newer volunteers to create a strong team.

Over the last eight years the group’s leadership team has been skillfully led by Mark Medler – Mark has dedicated many years of commendable service to this role, but will be stepping down as Lead Volunteer so that he can focus on managing the Den Rebuild project. The project has needed more time and resource to make progress, and I am confident that Mark’s commitment to this will help steer us towards realising plans for a new HQ.

I would also like to thank the Trustee Board for their continued work behind the scenes in ensuring that the group follows good governance and is properly resourced to run an effective programme, with a sound financial footing. A particular thank you to Helen Payne who steps down after more than 10 years of commended service. During this time Helen has played a vital role as Secretary by ensuring that our meetings are well organised and run smoothly and effectively. Over the years she has diligently prepared meeting papers and minutes which serve as a record of key decisions and actions.

Thank you to Iain Soars who is also stepping down after 10 years as Quartermaster: during this time he has ensured that equipment needed to run various activities is acquired, logged and well maintained.

I would also like to thank Emma Evans (1st Crookham 100 Club co-ordinator) who has decided to step down from the Trustee Board. Emma has made insightful contributions to our Board discussions over the last few years, and has notably provided a parent's perspective to help inform key decisions.

Scouts UK is leading a major transformation to change how scouting is run, as detailed in the updated Policy, Organisation and Rules (POR) https://www.scouts.org.uk/por/ Volunteering will follow a new teams-based approach, allowing for more flexibility to suit people’s skills, interests and time, enabling tasks to be shared among a team. The Board of Trustees will primarily focus on good governance, health and safety, and safeguarding of our young people. We need new volunteers to equip the group to operate effectively under the

new POR and will soon be advertising roles that need filling. In the meantime, please get in touch if you would like to get involved in any capacity.

If you have any feedback or questions concerning the Group’s activities please email me at ssinha@1stcrookham.onmicrosoft.com

Sujata Sinha Chair

1st Crookham Scout Group

Treasurer’s Report

Firstly, I’d like to acknowledge Janette Mann for her hard work as treasurer over the years, and the assistance she has provided in handing over the reins to me during 2023.

I would also like to thank Ian Masters for again carrying out an Independent Review of the accounts.

The Group overall made a surplus of £1,248 for the year ended 31[st] December 2023, which splits as follows:

‘Group activities’: deficit of £5,153:

‘Den fundraising’: surplus of £6,401:

We ran a number of fundraising activities during the year, including a ‘Fun day’ at the Wyvern, and a collection at the fireworks.

The Statement of Assets shows that the group has total reserves at 31[st] December 2023 of £164,230, split between the general reserve (£33,596) and the Den improvement/ replacement reserve (£129,411). Our policy of holding a level of general reserves continues to ensure we remain in a good position financially.

Looking ahead to 2024, we have been actively looking at ways to minimise the Group’s overheads and have been taking steps to reduce these where possible, e.g. ensuring the Group is on the best electricity rates available.

Please send any questions you may have to me at 1stCrookhamTreasurer@gmail.com.

John Wilkinson Treasurer 1[st] Crookham Scout Group

GSL’s Report

2023 saw the group in good health running a full programme of face-to-face Scouting

The group continued to successfully maintain 3 Beaver colonies, 3 Cub packs and 3 Scout troops with 190 youth members, 45 uniformed leaders & assistants with a full Trustee Board and operated at full capacity through most of the year.

By year end the waiting list remained with 9 waiting for a Beaver place, 27 for a Cub place and 7 for a Scout place.

Leadership was well provisioned, and comparatively strong overall although both Cubs & Scouts ideally need more section assistants. The group was also light on archery instructors.

All sections conducted a full program for the year:

Beavers:

Spring term - Fun and Games, Spy School, Fire Lighting, Adventurous Activities & Den Building, Foodbank, Willow Weaving, Pancakes, Chip Hike, Kit Inspection, Spring Camp Summer term – Fun and Games, Gardening, Following a Trail, Global Issues, Tomahawks, Fire Lighting, FOBP Community Service, Hike to Odiham Castle , Water Fight

Autumn term - Fun and Games, Fleet pond activity, Building, Tomahawks & Disability Awareness, Guy Making, Fireworks, Health and fitness, Cooking, Stargazing Hike, Emergency Aid, Christmas Fun

Cubs:

Spring term - Welcome, Board Games, Hike, District Chess Competition, Home Safety, Bridge Building, Pancakes, Problem Solving, RAF Odiham, Mens Shed, Escape Room, Sports & Healthy Eating

Summer term – Welcome, Fires, Collectors/Hobbies/Sports Enthusiast, Fleet Pond, Archery, Air Rifles, Water Activities, Athletes Badge, Pizza Hike, Basingbourne Park, Joint meeting at CODY

Cub camp was at Pinsent in June and Cubjam at Phasels Wood in May. Autumn term - Welcome, Fires, Air Rifles and Tomahawks, Road Safety, Teamwork Evening, Communicator Badge, Guy Making, Joint Bonfire, Introduction to Judo, Local Knowledge, Christmas Surprise

Scouts:

Spring term - Welcome, Team Building/Disability Awareness, Hike Prep, Bluenose Hike, Backwoods International Cooking, Pancakes, Tomahawks, Bridge Building Science Week, Hike Planning, Escape Room, Incident Hike

Summer term - Troop Forum, Games Admin, Fires, Skills Challenge Badge, Commonwealth Games Evening, Bike Night, Fire Skills ,Hantstrek Hike Prep, Hantstrek Hike Camp, Fleet Pond Society Evening, Backwoods Cooking, Archery, Camp Prep & Games, Friends of Basingbourne Park Maintenance, Water Activities (Horseshoe Lake)

Scout Camp was at Braggers Wood in July.

Autumn term - Games/Admin/Troop forum, Chip/ Defibrillator Hike, Shooting -Tin Can Alley/ Navigation, Pioneering, Gwentrek, Pyrography/ Buddy Burners/ Shotgun Cartridge

Matchboxes, Backwoods Cooking, Widegames, Off Ground Camp, First Aid, Fireworks, Indoor Kit Car Drag Racing, Indoor, Badgework, Round the Islands Talk/Christmas Party

The group participated in the Coronation Parade, held a Family Fun day in September, attended the Remembrance Parade and supported Fleet Festivities in November with the Beavers Teddy/Bottle tombola stall.

All our Young People deserve our thanks and congratulations for their perseverance and dedication though the year.

As ever, thanks must go to all the adults and parents who are involved in supporting the group; both on the section leadership side and less visibly, but just as importantly, executive support side.

Notable achievements and mentions:

Mark Medler Group Scout Leader 1st Crookham Scout Group

1ST CROOKHAM (ODIHAM DISTRICT) SCOUT GROUP

Registered Charity Number 302270

Income and Expense for the Year ended 31st December 2023

INCOME
Membership subscriptions
Less: Membership subscriptions paid on (District)
Den rebuilding fundraising
Donations/grants
Hall Hire
T-Shirts
Gift Aid
Camps / Activities
100 Club
Miscellaneous
Total Income
EXPENDITURE
Utilities & Cleaning
Insurance
Repairs & Maintenance
Admin expenses
Badges
Den rebuild fundraising expenses
Courses / Uniforms
T - Shirts
Equipment
Section Expenses
Camps / Activities
Miscellaneous
Fundraising Expenses
Online payment fees / charges - OSM
Online payment fees / charges - SumUp
Total Expenditure
Surplus / (Deficit) for the year		 1st Crookham Scouts
Den Fundraising
Total
Year to
Year to
Year to
Year to
31-Dec-23
31-Dec-23
31-Dec-23
31-Dec-22
£
£
£
£
STATEMENT OF ASSETS
21,359.00
21,359.00
22,782.50
Total Assets brought forward
(10,175.00)
(10,175.00)
(9,506.00)
Surplus / (Deficit) for the year
0.00
6,404.31
6,404.31
47,296.25
Total Assets carried forward
1,410.00
1,410.00
0.00
493.00
493.00
792.00
Represented by:
242.00
242.00
123.00
Headquarters (February 2016 valuation)
4,923.15
4,923.15
17,166.43
Total Non Monetary Assets
Note 1
12,832.60
12,832.60
16,324.00
0.00
0.00
250.00
HSBC Current Account
0.00
0.00
28.70
Barclays main current account
Barclays den current account
31,084.75
6,404.31
37,489.06
95,256.88
Dudley BS bond
Cash
Section Funds
Total Monetary Assets
7,182.94
7,182.94
5,752.11
1,743.94
1,743.94
1,940.03
Total Assets
775.00
775.00
125.93
241.49
241.49
160.65
2,150.00
2,150.00
2,057.40
0.00
0.00
1,324.72
175.25
175.25
0.00
0.00
0.00
330.00
1,722.75
1,722.75
2,836.42
6,198.95
6,198.95
5,647.27
14,691.31
14,691.31
15,670.60
78.35
78.35
492.80
111.83
111.83
69.35
1,165.91
1,165.91
1,271.15
0.00
2.92
2.92
10.73
36,237.72
2.92
36,240.64
37,689.16
(5,152.97)
6,401.39
1,248.42
57,567.72
Note 1: A valuation of the den for insurance
Executive committee in 2016		 Year to
Year to
31-Dec-23
31-Dec-22
£
£
362,981.36
305,413.64
1,248.42
57,567.72
364,229.78
362,981.36
200,000.00
200,000.00

200,000.00
200,000.00
0.00
17,865.65
33,596.41
20,601.44
44,411.24
123,187.20
85,000.00
0.00
452.62
618.46
769.51
708.61
164,229.78
162,981.36
364,229.78
362,981.36
0.00
purposes was undertaken and agreed by the

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