(HARIIY Trustees. Annual Report for the period Penod start date Period end date ber 2021 From To Section A Reference and administration details Charity name 14 Crookham (Odiham District) Scout Group Other names charity is known by Registered charity number Ilf any) 302270 Charlty's Prtncipal address 39 Velmead Road Fleet Hampshire Postcode GU52 7LJ Names of tho charity trustees who manage the charity Trustee namo Offl¢¢ Ilf affjfl Namè of pyson lor body) entltled Int trustee if a Helen Payne Mark Medler Group Secretary Group ScoLrt Leader Assistant Group Scout Leader- Camping Quartermaster Assistant Treasurer and Gift c ordinator AGM Ex-officio Mark Brook Ex-officio lain Soars AGM stéphen Davis Resigned 221612022 AGM Jeremy Styles Assistant Group Scout Leader- Cubs Exwofficio Sujata Sinha Janette Mann Toby Roe Chair AGM Group Treasurer Assistant Group Scout Leader- Scouts AGM Ex-officio Martin Cair Assistant Group ScoLrt Leader - Beavers Ex-officio 10 Emma Evans 100 Club Co- ordinator AGM Richard Bamard Assistant Treasurer and GTft Aid C4> ordinator Appointed 221CW2022 AGM 12 Section B Structure, overnance and mana ement Descrlptlon of the charity's trusts The Group's goveming documents are those of the Scout Association. M8rch 2012 Type of goveming document TAR They consist of a Royal Charter. which in tum gives authorrty to the Bye Laws of the Assrriats"on and The Policy, Organisation and Rules of The Scout Asso¢iats'on. The Group is a trust established under rules which are common lo all Scouting groups. How the charity is constituted Trustee selecaion methcmjs The Trustees a￿ appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (Optional infomiation) The Group is managed by the Group Executive Commrttee, the members of which are the 'Charity TfUStees' of the Scout Group wh￿h is an educational charity. You may choose to include additional infom7ation, where relevant, about.. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider nehvork with which the Charity works: As charity trustees they are responsible for complying with legislation applicable to ¢harities. This indudes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Commrttee consists of the Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and key staff responsible for aspects of the administrative function, meets every 2 months. relationship with any related parties., trustees. consideration of major risks and the system and procedures to manage them. Trustees are generally recruited through the parent membership of the Scout group. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The rna1ntenan￿ of Group Property The raising of funds and the administration of Group finan￿., The insurance of persons, property and equipment", Group pu￿￿1¢ occasions,. Assisting in the recruitment of leaders and other adult support., Appointing any sub committees that may be required Appointing Group Administrators and Advisors other than those who are ele(*ed. The Group Executive CoMM￿ee has identified the major risks to which they believe the Group is exposed. these have been reviewed and systems have been estsblished to mitigate against them. The main areas of cOn￿M that have been identnled are: Reduction or loss of members - The Group provides actiVit￿S for all young people aged 6 to 14 aimed to be challenging and rewarding. If there was a reduction in membership in a particular section or the group as whole then there woukl have to be a contraction, consolidation or closure of a section. In the worst case scenano the complete closure of the Group. Currently there is a warting list and numbers are healthy. Damage to the tyJildiThJ, property and equipment- The Group currently owns its den and maintains the property and grounds, which are leased from the council. The Group has SLrfficient buiklings and contents insurance in Pla￿ to mitigate permanent loss. Injury to leaders, helpers, supporters and members - The Group, through the ¢apttation fees. contnbutes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. An accidents are followed b a 'lessons leamed, session to TAR March 2012 help mtyate further recurrences. Reduced income from furKI raising - The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuty of adtvities should there be a major reduction in income. Subscriptions are set based upon a benchmarking of local and national rates. The Group also engages in adthoc fund-raising initiatives which are promoted against specffic activities or events. Finally, th& Group is commttted to fund-raising in order to finance a replacement Scout hut whith is reaching end-of-lrfe. Reduction or loss of leaders - The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a Gontradion, consolidation or closure of a section or, in the worst-case s￿nario, the complete dosure of the Group. Section C Ob'ectives and activities The obJ"ectives of the group are as a unit of the Scout Association. The Aim of The Scout Assoaation is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials. as individuals. as responsible citizens and as members of their local national and intemational communrties. Summary of the objects of the charlty set out In its goveming document The meth¢)d of achieving the Aim of the Association is by providing an enjoyable and attractNe scheme of progressive Iraining, based on the Scout Promise and Law and uided b adult leadershi TAR March 2012 The Srnuts offer a range of activities intended to foster physical. mental, Creab've. character-building and ethical development, whilst providing enjoyment and a degree of challenge. Our Group aims to provide variety through a range of activities thal will keep young Scouts engaged. Some activities are intended to support the community at large and include litter collection and the tidying of municipal areas. Summary of the main activities undertaken for the public benefrt in ￿latIon to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additlonal details of objectives and aclivities (Optional infomMtion} You may choose to include further statements, where relevant, about.. F)olicy on grantmaking" policy programme related investment. contribution made by volunteers. TAR March 2012 Section D Achievements and performance 2021 was another challenging year wtth Spring term spent in virtual scouting and a quick retum to factrto-face activities when restrictions were lrfted from the summer onwards. It's a credit to all involved thal a program was maintained throughout with regular corrtact for the young people. Summary of the main achievements of the charity during the year Thus, the group has continued to successfully run 3 Beaver colonies, 3 Cub packs and 3 SGOUt troops with 190+ youth members, 45 unrformed leaders and a full Executive and, at time of wrrting, is still full to capacty. By year end the Nvaiting list remained with 20 waiting for a Beaver place, 25 for a Cub pla￿ and 12 for a Scout pla￿. Leadership was well provisioned, and comparatNely strong overall. with several welcome new faces joining the group, mostly in Beaver leadership. However. we have again had some experienced people moving on from the Scout sections and have ongoing need for additional overage at this level. If anyone is interested in getting involved, please let us know. All sections condurted a full Fwram for the year with virtual meetings in the spring temi and a retum to face-tO•face for the summer autumn tems Beavers started the year with Zoom based Fun & Games, Escape Room, Scottish Evening. Skills for Life. Amy Flying Museum, Guide Dogs, Founders Day Denboree, Pancakes, TrLffnes, Pioneering, Forensics & Experiments. The summer term saw a retum to regular meetings with Fun & Games, Scouting Skills, Fire and Campfire Cooking, Tomahawks, Treasure Hunt Chip Hike, Bridge Building, Den Building, OLrtdoor Games, Family Hike, Japanese Evening & Olympics and Beaver Camp to round the term off. The ouidoors focus continued into the autumn tem with Fire Lightinglcamp Fires, Aulumn Camp, Community, Global Issues, Experiments. Guy Fawkes, Bonfire & Fireworks, Spy Challenge, Remembran￿ Parade, Drumming, Safety, Road Safety Chip Hike & Trampolining. Cubs followed a similar pattem virtual Scrapheap Challenge, Escape Room. Quiz, Sknlls, Canada Zoom, Taekwondo, Cartoon Artist & Dnjmming. Cubs also retuned fa￿t￿face for the summer wrth TomahawkslHike, Air RffleslFire, Cycle Maintenance, Great British Spring Clean, Skaterllntemational. Cycle Ride, FOBP & Water Activrty. Cub Camp was held at Pinsent in June as day camp. The autumn tem included Basingboume Park Maintenan￿, Fires & Cooking, Archery & Rffles, Sponsored Hike, Money Skills, Fireworks, Hike, Remembran Parade, Team Building, Christmas Crafts, Show & Tell and a Christmas Surprise. Scouts were also virtual for the first tem with a f￿u$ on Wodd Challenge Escape Room. Race to Scotland, Murder Mystery, what3words Challenge. Canada Zoom. PancakeslHome Cook, Robslmark's Epic Adventures, Harder Escape Room and Geo-caching. The summer term included Historical Chip Hike, Camp Cooking, Pioneering Refresher & Assautt Course, Bee-Keeping, Sharp Edges, Camp Prep. Cycle maintenan￿ & Ride, Water Activty, FOBP, Bike Orienteering, Camp Prep & Games but there was no summer camp. At the start of the autumn term scouts finally visited Brookiands Museum followed by Fleet Cemetery Maintenance. Backwoods Cooking, Pioneering, Sponsored Hike & Camp, Wide Games, Above Ground Camp, Fireworks, Shooting, Emergency Aid. Orienteering. AED Hike, S¢uba and a Christmas Party to round the year off. TAR Mafcth 2012 Section D Achievements and performance All our Young People deserve our thanks and congratulations for their perseverance though the year, adapting to the different ty￿S of scouting and for their flexibility and patien￿ as the program shtfted from virtual to nomial scouting. As ever, thanks must go to all the adums and parents who are involved in supporting the group. both on the section leadership side and less visibly, but Just as importantly. executive support side. Everyone's support. for both the group and Scout UK movement, has been particularly appreciated thn)ugh the COVID (xisis. TAR Marth 2012 Section E Financial review The Group's policy on rese￿eS is to hold reserves at least equal to ¢over expenditure for a tem plus annual capitation fees. This would enable the Group to continue rts charitable activities should income and fundraising activities fall short. Brief statement of the charity's policy on reseNes It is also holding funds collected in preparation for the future improvement and towards eventual replacement of the Scout Group's premises. Furthermore. in the event that the lease is temiinated for any reason, there is an obligation placed by the council to potentially return the land to its fomer state wrthout the building. so some funds are held back for prudence. Details of any funds materially in deficit NIA Further financial revlew details (Optional infomiatlon) The pattem of activity followed the progress of the pandemic, with online- only activities at the beginning of the year. moving back to face to fa activities towards the end of the year. The Group overall made a surplus of £14,617.94 for the year ended 31 st De￿mber 2021 (£22,169.78 yle 3111212020). This ran be split as follows: 'Group activities,: surplus of £1.547 83: The Group aims to break even on its normal activities in any one year (i.e. excluding Den fundraising and expenditure). In 2021 we ended with a small surplus which will be rolled over into 2022 and spent on Scouting activities. You may choose to include additional information, where relevant about- the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity", investment policy and objectives including any ethical investment policy adopted. 'Den ftjndraising,: suwus of £13,070.11: We were successful in claiming govemment Coronavirus grant support of £18,073, which has been allocated to Den Fundraising. Towards the end of 2021 we were able to get back to more 'normal' fundraising actNities for the Den, including the 'fun day, at the Vtyvem in September 2021, Rob Harbome's epic Continental Divide Trail hike and the allied fundraising activities of the Beavers, Cubs and Scouts 'at home,, and running 'Santa's grotto. at the 2021 Fleet festivities. During the year V￿ continued to fund preparatory work for the eventual den rePla￿Ment. including architects. fees1£8.064.00), a tree survey (£570.00) and structural engineering preparatory work {£6,000.00). We also paid for advice on completing larg6- scale grant applications (£6.157.44). Statement of Assets shows that the group has reserves at 31 December 2021 of £105.413.64 at year end {£90.795.70 at 31 December 20201. The funds are held as working capital and as a reseNe in the event of business interruption {£35,897.10) and for the purpose of the future improvement or eventual replacement of the den {£69,516.54). Our policy of holding a level of 'general' reserves continues to ensure that we are in a good position financially as we move out of the initial phases of the pandemic and has allowed us to keep subscription fees in 2022 constant even as our costs increase. Section F Other optional information TAR March 2012 NIA Section G Declaration The trustees declaré thal they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature( Full name(s) Position (eg Secretary. Chair. etc) L*auP Stour LEADg£ Date 1*1 iolWL TAR Mafth 2012 ## **1ST CROOKHAM (ODIHAM DISTRICT) SCOUT GROUP** ## **Registered Charity Number 302270** ## **Financial Statements for the Year ended 31st December 2021** **----- Start of picture text -----**
1st Crookham Scouts Den Fundraising Total
Year to Year to Year to Year to
31-Dec-21 31-Dec-21 31-Dec-21 31-Dec-20
INCOME £ £ £ £
Membership subscriptions 22,365.00 22,365.00 18,230.00
Less: Membership subscriptions paid on (District) - 7,812.00 - 7,812.00 - 8,350.50
Den rebuilding fundraising - 14,748.84 14,748.84 5,104.99
- - -
Donations/grants
Hall Hire 1,325.00 1,325.00 620.00
T-Shirts 304.00 304.00 56.00
Hart District Council grant 18,073.00 18,073.00 11,334.00
Hart Voluntary grant - - 300.00
Hampshire CC Grant - - 700.00
Gift Aid - 1,738.62 1,738.62 10,574.03
Camps / Activities 4,149.00 4,149.00 -
100 Club 200.00 200.00 150.00
Miscellaneous - - 57.99
Total Income 20,531.00 34,560.46 55,091.46 38,776.51
EXPENDITURE
Utilities & Cleaning 2,529.32 2,529.32 2,726.57
Insurance 1,814.47 1,814.47 1,846.56
Repairs & Maintenance 30.99 30.99 3,143.46
Website costs 147.47 147.47 147.47
Badges 2,071.68 2,071.68 1,438.55
Den rebuild expenses 15,053.52 15,053.52 810.00
Den rebuild fundraising expenses 6,436.83 6,436.83 332.74
Courses / Uniforms 39.90 39.90 453.60
T - Shirts 200.00 200.00 -
Equipment 254.53 254.53 1,437.01
Section Expenses 5,772.94 5,772.94 3,218.63
Camps / Activities 4,634.92 4,634.92 73.00
Miscellaneous 663.65 663.65 387.65
- - -
Fundraising Expenses
Online payment fees/ charges 823.30 823.30 591.49
Total Expenditure 18,983.17 21,490.35 40,473.52 16,606.73
Surplus / (Deficit) for the year 1,547.83 13,070.11 14,617.94 22,169.78
**----- End of picture text -----**
|**STATEMENT OF ASSETS**
Total Assets brought forward
Surplus / (Deficit) for the year
**Total Assets carried forward**
Represented by:
Headquarters (February 2016 valuation)
Total Non Monetary Assets
Note 1
HSBC Current Account
Barclays main current account
Barclays den current account
Cash
Section Funds
Note 2
Total Monetary Assets
**Total Assets**|**Year to**
**Year to**
**31-Dec-21**
**31-Dec-20**
**£**
290,795.70
268,625.92
14,617.94
22,169.78
**305,413.64**
**290,795.70**
200,000.00
200,000.00
**200,000.00**
**200,000.00**
22,886.28
24,063.68
11,869.98
0.00
69,516.54
65,848.51
358.69
105.30
782.15
778.21
105,413.64
90,795.70
**305,413.64**
**290,795.70**| |---|---| Note 1: A valuation of the den for insurance purposes was undertaken and ag by the Executive committee in 2016 Note 2: Included in Section funds is a liability amount of £2.68 owed to the Normans section leader. This balance was cleared in January 2022. Total cash held by section leaders was as follows: £ Cash held by section leaders 784.83 Amount owed to Normans section leader 2.68 Net section funds as shown above 782.15 Check - Independent &Yaminerfs reportto the trustees of I" Crookham Iodiham Distrirt) Scout Group I feport to thetrustees on my examination of the accounts of the I Crookham Iodiham District) Scout Gioup forthe year ended 31- December 2021. Responsibilities and basis of report As the chartytrtzgtees of the 1st CroDkham Iodiham District) Scout Group you are respons¢ble forthe prepaTation of the accounts in accordan￿ with the requirements of the ChaTlties Art 20111'the Att'l. I report in respect of my examination of the Ilt Crookham Iodiham Distrirtl Scout Group accounts carried out vnder section 145 of the 2011 Artand in carrying out my examir5ation I have foltowed ailthe appkncable Directions given by the Charity Commission under section 14515llbl of the Aci Independent examiner's staternent I have comp￿ted my examination. I confirm that no material matters have cometo my attention in connection with the examiAatton giving me cause to believe that in any materiaL respecL accounting ￿cOldS We￿ not kept in iespect of the 191 Crookham10(fiham Distr*rtl Scout Group as required by 5ecknorb 130 of the Art or 2. the accounts do not accord with those records I have no concems and have come ac1055 no other matters kn connection wkth the examination to which attention should be drawn in this rekK)rt in orderto enable a proper understanding of the accounts to be ched. S*gned.' Name.. Reievart professional quaiifftatiot) or membership of professional bodies lrfanyl.. Address: FLÉÉI WWSrirQ& Date.. 6JLI 2