Trustees. Annual Report for the period Period start date 01 January 2020 Peri(xJ end date 31 rkcernber 2020 From Section A Reference and administration details Charity name 1st Crookham {Odiham District) Scout Group Other names charity is known by Registered charfty number lif any) 302270 Charity's principal address 39 Velmead Road Fleet Hampshire Postcode GU52 7LJ Names of the charity trustees who manage the charity Dates acted If not forwhole ear Trusiee name Office rrf any) Name of person lor body) entltled int trust•• rfan Helen Payne Nicholas Halton Group Secretary Assistant Group ScoLrt Leader - Beavers AGM Resigned 0111012020 Ex-officio Mark Medler Group Scout Leader Assistant Group S¢oLrt Leader- Camping Quartemiaster Ex-officio Marf( Brook Ex-officio lain Soars AGM Stephen Davis Assistant Treasurer and Gift Aid co- ordinator AGM Jeremy Styles I￿Sistant Group Scout Leader- Cubs Ex-officio Sujata Sinha Janette Mann Chair AGM AGM Group Treasurer Assistant Group Scout Leader- Scouts Toby Roe Ex-officio 10 Martin Cair Assistant Group Scout Leader- Beavers Appointed 1510712020 Ex-officio 12 Emma Evans 100ClubC ordinator Appointed 1510712020 AGM Section B Structure, overnance and mana ement Descrlption of the charity's t￿￿ts TAR Type of goveming document The Group's goveming documerrts are those of the Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Associatson and The Policy, Organisation and Rules of The ScoLrt Association. The Group is a trust established under rules which are common to all Scouting groups. H¢)w the charity is constituted leg IrL Trustee seledion methods The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. Additional governance issues (Optional infomiation) The Group is managed by the Group ExecutNe Committee, the members of which are the 'Chanty Trustees. of the Scout Group which is an educational charity. You may choose to indude additional information, vthere relevant, about-. policies and prO￿dureS adopted for the induction and training of trustees- the charrty's organisational structure and any wider ne￿ork with which the charity works", As chartty trustees they are responsible for complying with legislation applicable to charFiies. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Commtttee consists of the Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and key staff responsible for asFects of the administrative function, meets every 2 months. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Trustees are generally recruited through the parent membership of the Scout group. This Group ExecutNe Committee exists to support the Group Scout Leader in meeting the responsibilibes of the appointments and is responsible for.. The maintenance of Group Property The raising of funds and the administration of Group finan￿., The Insuran￿ of persons, property and equipment. Group public occasions.. Assisting in the recruttinent of leaders and other adult support,. Appointing any sub committees that may be required Appointing Group Administrators and Advisors other than those who are elected. The Group Executive Commtttee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have tEen identified ale.. Reduction or loss of members - The Group provides activities for all young people aged 6 to 14 aimed to ￿ challenging and rewarding. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction. consolidation or closure of a sedion. In the worst case scenano the complete closure of the Group. Currently the￿ is a waiting list and numbers are heatthy. Damage to the building, property and equipment- The Group currently owns its den and maintains the property and grounds, which are leased from the council. The Group has SLrfFicient buildings and contents insurancE in place to mitigate pemianent loss. Injury to leaders. helpers. supporters arKI members - The Group, through the caprtation fees. contributes to the Scout Association's national accident insuran Risk Assessments are undertaken before all TAR activities. Any accidents are followed by a 'lessons leamed, session to help mitigate further reCUrren￿s. Reduced income from fund raising - The Group is primanly reliant upon income from subsuiptions and fundraising. The group does hold a reserve to ensure the continutty of activrties should there be a major reduction in income. Subscriptions are set based UF)on a benchmarking of local and national rates. The Group also engages in ad-hoc fund-raising initiatives vthich are promoted against specific activities or events. Finally, the Group is committed to fund-raising in order to finance a replacement Scout hul which is reaching end￿f-lIfe. Reduction or loss of leaders - The group is totally reliant upon volunteers to run and administer the activtties of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section or, in the worst-case scenario, the complete closure of the Group. Section C Ob"ectives and activities The objectives of the group are as a unit of the Scout Association. The Aim of The Scoui Association is to promote the development of young people in achieving their full physical. intellectual, social and spiritual potentials, as individuals. as responsible citizens and as members of their local national and intemational communities. Summary ofthe objects of the charity set out in its governing document The method of achieving the Aim of the Association is by providing an enjoyable and attradive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. TAR The Scouts offer a range of activities intended to foster physical, mental, creative, character-building and ethical development, whilst providing enjoyment and a degree of challen9e. Our Group aims to provide variety through a range of activities that will keep young Scouts engaged. Some activities are intended to support the community at larg8 and include litter collection and the tidying of municjpal areas. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit TAR Section D Achievements and performance 2020 was obviously a challenging year for scouting at all levels with th8 COVID pandemic being as disruptive to our usual program tt has been to the rest of 50Giety in general. However, thanks to the brilliant. and sustained, efforts of all involved we managed to make a quick and smooth transition to virtual scouting allowing us to stay engaged with our young people during the various lockdowns and then make immediate retums to fa￿t0-face scouting as soon restrictions were lrfted. Thus, the group has continued to successfijlly run 3 Beaver colonies, 3 Cub packs and 3 Scout troops 190+ youth members, 43 uniformed leaders and a full Executive and, at time of writing, is full to capacity. Leadership is still well provisioned. and comparatively strong overall, with welcome new faces joining the group, mostly in Beaver leadership. However, we have also had some eXperien￿d people moving on from the Scout sections and have a growing need for additional coverage at this level. All se¢tions conducted a full program for the year. alternating between face-to-fa and virtual meetings across the year.. Summary ofthe main achievements of the charity during the year All our Young Peopl& deseNe our thanks and congratulations for their perseverance though the year. adapting to the different types of scouting and their flexibilty and patience as we all leamt how to deliver scouting in a virtual setting. As ever. thanks must go to all the adults and parents who are involved in supporting the group, both on the section leadership side and less visibly. but just as importantly. executive support side. Everyone's support, for both the group and Scout UK movement, has been partscularly appreciated through the COVID crisis. TAR Section E Financial review The Group's policy on reseNes is to hold reserves at least equal to cover expenditure for a term plus annual capitation fees_ This would enable the Group to conlinue its chartlable activities should income and fundraising ath'vities fall short. Briaf statement of the charity's policy on resèrvès It is also holding funds collected in preparation for the future improvement and towards eventual repla￿ment of the Scout Group's premises. Furthemore, in the event that the lease is te￿ninated for any reason, there is an obligation placed by the council to potentially retum the land to its fomer state without the building, so some fvnds are held back for prudence. Details of any fvnds materially in deficit NIA Further financial review details (Optional information) The Group overall made a large surplus of £22,169.78 for the year ended 31st Derkmber 2020. This can be split as follows.. You may choose to include additional infomation, where relevant aboLrt: the Gharity's principal sources of funds (including any fundraising)- how expenditure has supported Ihe key objecttves of the charrty., investment policy and objectives including any ethical investment policy adopted. 'Group activities.: surplus of £5,563: The Group aims to break even on its normal adivities in any one year (i.e. excluding Den fundraising and expenditure). In 2020, the Executive made the decision to ask parentsl carers for 50% of subscription income for the summer 2020 t8rm. This income helped us to cover our fixed costs e.g. utility bills, insuran￿, repairs and maintenance etc. as well as membership subscriptions paid on and paying for online activities for sections. In 2020, we made Iwo gfft aid claims {£4.950 for 2018 and £5,013 for 2019) during the year, meaning ihat we received ￿lce as much income from gift aid than we would nomally expect. Once this one-off event is tsken into account, the Group broke even in 2020. 'Den fundraising.: surplus of £16,607.. 2020 started well for fundraising, with a successful Bums Night event plus fundraising by the Scouts for their 'bluenose hike, on￿ lockdown hit. our abilty to erther fundraise or to further the rebuild project was severely compromised_ The only additional fundraising that happened in 2020 was donations from parentsl carers either from Can￿lled events (Beavers campl District fun day) or from 50% of summer 2020 temi subscriptions. Thank you to everyone who supported us in this way. We were successful in claiming govemment Coronavirus grant support of £11,334 plus a grant from Hampshire County Council TAR of £7￿. These amounts have been allocated to the Den rebuild ac(x)unt. The Statement of Assets shows that the group has reserves at 31 De￿mber 2020 of £90.795.70 at year end. The funds are held as worknng capital and as a reserve in the event of business interruption (£24,063 68) and for the purpose of the future improvement or eventual replacement of the den (£65.848.51). Our policy of holding a level of 'general' reserves plus the generosty of Scouting families in 2020 means that we are in a strong position to be able to weather the challenges of Coronavirus and ensure that we are in a position to continue to provide Scouting opportunrties in F18et and Church Crookham as well as su ortin the wder Scout movement. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the Gharity's trustees Signaturels Full namels) Positlon (eg Secretary* Chair, etc) Janette Mann Hel Payn Treasurer Secretary Date 21 October 2021 TAR ## **1ST CROOKHAM (ODIHAM DISTRICT) SCOUT GROUP** ## **Registered Charity Number 302270** ## **Financial Statement for the Year ended 31st December 2020** |**INCOME**
Membership subscriptions
Less: Membership subscriptions paid on (District)
Den rebuilding fundraising
Donations/grants
Hall Hire
T-Shirts
Hart District Council grant
Hart Voluntary grant
Hampshire CC Grant
New shed donation
Gift Aid
Camps / Activities
100 Club
Miscellaneous
Total Income
**EXPENDITURE**
Utilities & Cleaning
Insurance
Repairs & Maintenance
Website costs
Badges
Den rebuild expenses
Den rebuild fundraising expenses
Courses / Uniforms
T - Shirts
Equipment
New shed expenditure
Section Expenses
Camps / Activities
Miscellaneous
Fundraising Expenses
Online payment fees/ charges
Total Expenditure
**Surplus / (Deficit) for the year**|**1st Crookham Scouts Den Fundraising**
**Total**
**Year to**
**Year to**
**Year to**
**Year to**
**Year to**
**Year to**
**31-Dec-20**
**31-Dec-20**
**31-Dec-20**
**31-Dec-19**
**31-Dec-20**
**31-Dec-19**
**£**
**£**
**£**
**£**
**STATEMENT OF ASSETS**
**£**
18,230.00
18,230.00
21,375.00
Total Assets brought forward
268,625.92
269,305.45
8,350.50
-
8,350.50
-
7,886.40
-
Surplus / (Deficit) for the year
22,169.78
(679.53)
5,104.99
5,104.99
7,133.26
**Total Assets carried forward**
**290,795.70**
**268,625.92**
-
-
822.10
620.00
620.00
1,017.00
Represented by:
56.00
56.00
286.90
Headquarters (February 2016 valuation)
200,000.00
200,000.00
11,334.00
11,334.00
-
Total Non Monetary Assets
Note 1
**200,000.00**
**200,000.00**
300.00
300.00
-
700.00
700.00
-
HSBC Current Account
24,063.68
18,412.37
-
-
2,500.00
Barclays current account
65,848.51
49,102.22
9,963.35
610.68
10,574.03
5,001.09
Cash
105.30
135.30
-
-
13,144.50
Section Funds
Note 2
778.21
976.03
150.00
150.00
-
Total Monetary Assets
90,795.70
68,625.92
57.99
57.99
21.40
**Total Assets**
**290,795.70**
**268,625.92**
21,026.84
17,749.67
38,776.51
43,414.85
Note 1: A valuation of the den for insurance purposes was undertaken and
2,726.57
2,726.57
2,585.93
agreed by the Executive committee in 2016
1,846.56
1,846.56
1,488.64
3,143.46
3,143.46
1,176.86
Note 2: Included in Section funds is a liability amount of £3.99 owed to the
147.47
147.47
131.88
Swifts section leader. This balance was cleared in February 2021.
1,438.55
1,438.55
1,700.00
Total cash held by section leaders was as follows:
810.00
810.00
8,140.32
332.74
332.74
-
£
453.60
453.60
454.65
Cash held by section leaders
782.20
-
-
318.00
Amount owed to Swifts section leader
(3.99)
1,437.01
1,437.01
1,201.36
Net section funds as shown above
778.21
-
-
4,418.00
3,218.63
3,218.63
7,051.07
73.00
73.00
13,142.69
387.65
387.65
1,131.19
-
-
179.26
591.49
591.49
974.53
15,463.99
1,142.74
16,606.73
44,094.38
**5,562.85**
**16,606.93**
**22,169.78**
**679.53**
**-**| |---|---| I report to the trustees myexamhth ofthÈ aLYX)untsofts* 1° cr￿khaM (Odiham D￿riLt) knLrt Group for the year ended 31" Detember 2020. Responsibillties and basis of rep(¥t A% charttytftESt&5 (FFthe 1° Crookham Iodiham t*strKtI Scout Gmupwxj a￿ re5tx)nsible for the pre￿ratIOn Df the accourt5 in a[xX)Ftlan￿ with the fequirements ofthe CharÉtiÈs 20111'theA£VI I rewrt In re4)ectofmy ex8miFwbon ¢)fthe I Cmokhom Iodiham Distr￿) kntrt Group accounts carried out Llnder section 145 of the 2011Prt and in ¢>rryir%¢>Jt my exami￿￿)￿ I havefo1khv￿4 all the applKabJe Directions bythe Chattty Commissk>n uTrJersectk)n 14515Mbl of tt* I hive completed my examiF*tin. I mnfimlthat tx) matters hknEcometo my attenbon inconnection with the examination giving me cause to telivR that in ary tTOterial respea: acc￿nting record5 were not kept In resFrnt of the I"Crookham Iodiham thstrictl Scout Group as required by sectlon 130of thÈArt: or . a(tountsdo not accord wrth tkne rÈcotd& shoukl be drawn ¥k t1￿$ repcrt In orderto Ènab]e J wwJperuThJerstaThlMwof the *countsto te reached. Signed.. Narné: l Masters Relevant professlomal 4uolifKat*)n or w￿mberShI)I* W(rfe5s￿Tral t￿1￿$ lrfaryl: FCA ICAEW 13S3184 Addfe55: FW Hampshlre Date: 1015121