2025-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	4	2	4	4	3	1	0	3	2	5
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			1st Milton Scout GroupNew Forest Solent n/a 3 0 2 2 6 4 2 8 8 8 9
			18 Lyon Avenue
			New Milton
			Hants
			Postcode				B	H	2	5	6	A	P

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Emma McCrery	Trustee
	Paul McCrery	Trustee
	Anna Seve	Trustee
	Donna Brearley	Trustee

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
n/a

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer and 2 a) the induction and training of trustees; Trustees and meets every 3 months. b) trustee' consideration of major risks and the systems and procedures to Members of the Trustee Board complete Being a Scouts manage them Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B

Structure, governance and management (continued)

Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	We undertake scouting activities associated with the Challenge and Activity badges contained on the Scout organisation website. Main activities include, hiking, and camping.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	The group is self-funded and run by leaders and trustees, who are all volunteers.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (14 September 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Delivery of a full programme of activities for three sections (Beavers, Cubs and Scouts), for approx 20 children per section, for a full year.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group maintains a CCLA investment account which generates a small amount of interest per month. This is held as a contingency fund or for larger projects. The Group held reserves of approximately £24,000 against this at year end. This is above the level required for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £17,000. Brief statement of the charity’s policy on reserves Not applicable Not applicable • the charity’s principal sources of funds (including any fundraising);	The Group held reserves of approximately £24,000 against this at year end. This is above the level required for operating expenses. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £17,000. Not applicable
	Not applicable
	Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group maintains a CCLA investment account which generates a small amount of interest per month. This is held as a contingency fund or for larger projects.

5 LT700001 (14 September 2024)

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives;

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The Group has invested significantly over the past two years in the fabric of the building. The intention of the Trustee Board is to continue further upgrades of the building and facilities.
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	P McCrery	P McCrery	P McCrery	P McCrery	P McCrery	P McCrery	A Seve
	Paul McCrery						Anna Seve
	GroupLead Volunteer(Trustee)						Treasurer
	2 7 0 1 2 6
	2	7	0	1	2	6

6 LT700001 (14 September 2024)

1ST MILTON SCOUT GROUP - GROUP ACCOUNTS 01/04/24 31/03/25

	ALL BANK ACCOUNTS - SECTIONS & HALL HIRE	CCLA CHARITIES ACCOUNT
	£ £
OPENING BALANCE 01/04/24	26,000.08	30,129.80
INCOME
TOTAL SUBS	7,594.70
OTHER INCOME	3,154.60
SSE REFUND	971.82
INTEREST		1,492.63
DONATIONS/FUNDRAISING
HALL HIRE	11,802.50
TOTAL INCOME	23,523.62	1,492.63

EXPENSES	EXPENSES	EXPENSES
GENERAL EXPENSES - HUT	-3,015.81
GENERAL EXPENSES - SECTIONS	-5,343.03
CAPITATION	-3,520.00
CLEANING	-2,487.40
GARDENING
WATER	-431.25
SEWERAGE	-140.14
ELECTRIC	-264.00
PLI INS
BUILDINGS INS	-1,740.91
FIREGUARD	-170.94
WIFI	-146.19
WEBSITE	-190.39
FLOOR REPLACEMENT	-5,896.80
REPLACE HEATERS	-1,806.13
DEPOSIT REFUNDS	-1,155.00
TOTAL EXPENSES	-26,307.99	0.00

CLOSING BALANCE 31/03/25 23,215.71 31,622.43 54,838.14

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examlner's Report Rpnnrt tn thp triistpps ZEb G2£sr S.,:Trl lff n1iL? On accounts for the year Zi sr MAQa4 &L Charity no ¥L UUI Vll iJayV2> I report to the trustees on my examination of the accounts of the above na 11 IG ￿1 lai iiy a Ll LiaLGGai y'uu ai e rGJyvfi4)iUIG IVI Ll IG yi Gyai aiivil vi 11 IG basis of report accounts in accordance with the requirements of the Charities Act 2011 Ll ie i iepui i 111 i-gbpeLL uf Iiiy exdl"IiifidLiUI l ui il ie Ti ubi'b dLLUUI-Ilb Ldll ivd uui under section 145 of the 2011 Act and in carrying out my examination, I have Toiiowea ali ihe appiicat)ie uireciions given by ine bnarity i•ommission under section 145(5)(b) of the Act. Independent examiner's statement u e examination by eing a le. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which qives me cause to believe that in, an! material respect: the accounting records were not kept in acc.ordance with 8e.ction 130 of the Charities Act. or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view vihich is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please del te the words in the brackets if they do not apply. Signed: Date: zl Name: Relevant professlonal qualification(s) or body IER Oct 2018

(if any): Address: lé44 ,i£sffi Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018