## Trustees' Annual Report _draft to AGM_ ## For the period **----- Start of picture text -----**
From (start date) 0 6 0 4 2 0 to end date 0 5 0 4 2 1
Section A Reference and administration details
Charity name MILFORD AND KEYHAVEN SEA SCOUT GROUP
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 6 0
HQ registration number
Charity’s principal address SCOUT HUT
KEYHAVEN
HAMPSHIRE
Postcode S 0 4 1 0 T P
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Nicola Goode|Secretary|| ||Jonathan Morris|Treasurer|| ||Lee Snook|GroupLeader(actingChair)|| ||||| ||||| ||||| ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Final Draft - for AGM - Annual Trustee Report 2018-19.xlsx Page 1 |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:|The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of independent representatives,
together with the Group Scout Leader, individual section
leaders (if opted to take on the responsibility) and parent’s
representation and meets regularly.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**| ||The Group Executive Committee has identified the major| ||risks to which they believe the Group is exposed. The main| ||areas of concern that have been identified are:| ||Damage to the building, property and equipment. The| ||Group would request the use of buildings, property and| ||equipment from local organisations such as the church,| ||community centre and other Scout Groups. The Group has| ||sufficient buildings and contents insurance in place to| ||mitigate against permanent loss.| ||Injury to leaders, helpers, supporters and members. The| ||Group through the capitation fees contributes to the Scout| ||Associations national accident insurance policy. Risk| ||Assessments are undertaken before all activities.| ||Reduced income from fund raising. The Group is primarily| ||reliant upon income from subscriptions and fundraising| Final Draft - for AGM - Annual Trustee Report 2018-19.xlsx Page 2 reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include a set process for agreeing different levels by 1 or more executive members and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths beliefs and attitudes| ||, .| Final Draft - for AGM - Annual Trustee Report 2018-19.xlsx Page 3 |Public benefit statement
Summary of the main activities in
relation to these objects|**Belief**We explore our faiths beliefs and attitudes| |---|---| ||, .
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||THE MILFORD AND KEYHAVEN SEA SCOUT GROUP
(THE 15TH NEW FOREST SOUTH) HAS BEEN
ESTABLISHED FOR OVER 40 YEARS AND IS PART OF
THE SCOUT ASSOCIATION. IT HAS THREE SECTIONS
THE BEAVERS, THE CUB SCOUTS AND THE SCOUTS.
THE SCOUT HUT IS LOCATED IN KEYHAVEN AND
ACTIVITIES INCLUDE LAND BASED ACTIVITIES
(INDOORS AND OUTDOORS), KAYAKING AND SAILING| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Despite the challenges of national lockdown and other
constraints due to the medial crisis we have maintained a
good membership base, somewhat limited face to face
activities (when permitted) and sustained online activities.
We have lost a number of experienced leaders and
~~helpers this year which will be discussed at the AGM~~| ||| |**Section E**|**Financial Review**| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short.| ||| ||This year shows a continuing deficit due to the
extraordinary situation but underlying position remains
sound. Reserves continue to be satisfactory and
supported by government grants and future gift aid claims
also underpreparation.| Further financial review details (optional information) Final Draft - for AGM - Annual Trustee Report 2018-19.xlsx Page 4 |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies.
The Group does not have sufficient funds to invest in
longer term investments. The Group has therefore adopted
a risk averse strategy to the investment of its funds. All
funds are held in cash using only mainstream banks or
building societies.


| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||We anticipate further investment in equipment in the next
year.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||JONATHAN||||||MORRIS| ||||||||| ||GROUP TREASURER||||||| ||1
3
0
9
2
1||||||| ||1|3|0|9|2|1|| Final Draft - for AGM - Annual Trustee Report 2018-19.xlsx Page 5 ## **FINAL Profit and Loss Report for MILFORD AND KEYHAVEN SEA SCOUT GROUP** **For Period: 06/04/2020 to 05/04/2021** |**INCOME**|**20-21**||**19-20**|| |---|---|---|---|---| |4010 Bulk Income (GoCardless)|3727||1107|| |4900 Miscellaneous Income|171||489|| |4905 CENTRAL LOCAL GOV GRANTS||||| |4906 DONATIONS RECEIVED|325||3794|| |4907 HALL INCOME|200||970|| |4908 SUBS RECEIVED||||| |4909 SUBS CUBS|582||1769|| |4910 SUBS BEAVERS|241||888|| |4911 SUBS SCOUTS|211||1711|| |4915 ACTIVITY PAYMENT|33||4513|| |4920 BANK INTEREST RECEIVED|3||15|| |4925 SUBS SCOUTS LEADERS||||| |4926 SUBS CUBS LEADERS||||| |4927 SUBS BEAVERS LEADERS||||| |**Sub-total of income**||**5493**||**15257**| |**LESS COSTS:**||||| |5000 General Purchases|-44||-296|| |5005 OSM ACTIVITY REFUNDS|-125|||| |5009 STAFF EXP REIMB GROUP|-261|||| |5010 SCOUT SUPPLIES|-1266||-1578|| |5011 STAFF SPEND CUBS REIMBURSED|-107||-373|| |5012 STAFF SPEND BEAVERS REIMBURSED|-98||-487|| ||||-129|| ||||-4964|| |5020 CAPITATION FEES|-3023||-2781|| |5031 EQUIPMENT WATER|-265||-2444|| |5034 SUB REFUNDS NOT OSM|-203|||| |**Sub-total of costs**||**-5392**||**-13051**| |**GROSS SURPLUS:**||**101**||**2206**| |**OVERHEADS:**|||-500|| |7100 Rent|-500||-361|| |7102 Water Rates|-82||-858|| |7200 Electricity|-672||-580|| |7201 Gas|-500|||| |7305 Grounds and Gardening|-800||-52|| |7306 SAFETY & SECURITY|-111||-743|| ||||-41|| ||||-328|| |7502 PHONE AND BROADBAND|-317||-154|| |7503 OSM|-35||-43|| |7506 Hosting Fees and IT Consumables|-260||-923|| ||||-288|| ||||-1887|| |8204 Insurance|-1894|||| |||||**-6756**| |**Sub-total of expenses**||**-5171**||| |**NET LOSS FROM ACTIVITIES:**||**-5070**||**-4550**| |**EXCEPTIONAL ITEM:**||||| ||19669|||| |**NET SURPLUS AFTER EXCEPTIONAL ITEM**||**14599**||**-4550**| FINAL Profit and Loss 2020-21 POST SCRUTINY.xlsx Page 1 FINAL Balance Sheet for MILFORD AND KEYHAVEN SEASCOUT GROUP As at 5 Aprll 2021 Apr-21 Apr-20 FIXED Ass￿5. Boats Equipment at approx replace cost 19600 25106 Total Fixed Assets: 19600 25106 CURRENT Ass￿5. Current Account Savings Account 7330 13120 1563 4363 Total Current Assets.. 20450 5926 CURRENT LIABILITIES: Sundry Creditors (unclaimed refunds) 389 464 Total Current Liability= 389 464 Current Assets less Current Liabilities: 20062 5463 Fixed Assets + Current Assets le55 Current Liabilities: 39662 30569 CAPITALAND RESERVES: P&L Account Retained Profit & Undistributed Reserves Accumlated equity as at 5 April 2020 Revaluation of Boats and Equipment in year Accumulated Equity 14599 5463 -6607 12070 25106 -5506 19600 2S106 Total Capital and Reserves.. 39662 30569 Page 2 ## **Scrutineer's Report to the Trustees of the** ## **Milford and Keyhaven Sea Scout Group (The 15th New Forest) Scout Council** I report on the accounts of the Group for the year ended 5th April 2021. ## **Respective responsibilities of Trustees and Scrutineer** As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## **Basis of Scrutineer's Statement** In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 1 and 2 above. ## **Scrutineer's Statement** The Trustees have based the valuation of the Group’s Boats and Equipment on the equipment used by and in possession of the group where it is owned by the group or on loan to it for an indeterminate time and may never be required to be returned. In the event that equipment is required to be returned in the future the carrying value of the equipment and the corresponding Accumulated Equity reserve balance will need to be reduced accordingly. In my opinion the accounts are in accordance with the records produced to me and comply with the constitution, subject to the matter of the valuation of the Group’s Boats and Equipment referred to above. Name: Andrew Munro FCA Address: 16, Granary Way, Littlehampton, West Sussex, BN17 7QY Date: 26 January 2022 Page 3 ## **FINAL Profit and Loss Report for MILFORD AND KEYHAVEN SEA SCOUT GROUP** **For Period: 06/04/2020 to 05/04/2021** |**INCOME**|**20-21**||**19-20**|| |---|---|---|---|---| |4010 Bulk Income (GoCardless)|3727||1107|| |4900 Miscellaneous Income|171||489|| |4905 CENTRAL LOCAL GOV GRANTS||||| |4906 DONATIONS RECEIVED|325||3794|| |4907 HALL INCOME|200||970|| |4908 SUBS RECEIVED||||| |4909 SUBS CUBS|582||1769|| |4910 SUBS BEAVERS|241||888|| |4911 SUBS SCOUTS|211||1711|| |4915 ACTIVITY PAYMENT|33||4513|| |4920 BANK INTEREST RECEIVED|3||15|| |4925 SUBS SCOUTS LEADERS||||| |4926 SUBS CUBS LEADERS||||| |4927 SUBS BEAVERS LEADERS||||| |**Sub-total of income**||**5493**||**15257**| |**LESS COSTS:**||||| |5000 General Purchases|-44||-296|| |5005 OSM ACTIVITY REFUNDS|-125|||| |5009 STAFF EXP REIMB GROUP|-261|||| |5010 SCOUT SUPPLIES|-1266||-1578|| |5011 STAFF SPEND CUBS REIMBURSED|-107||-373|| |5012 STAFF SPEND BEAVERS REIMBURSED|-98||-487|| ||||-129|| ||||-4964|| |5020 CAPITATION FEES|-3023||-2781|| |5031 EQUIPMENT WATER|-265||-2444|| |5034 SUB REFUNDS NOT OSM|-203|||| |**Sub-total of costs**||**-5392**||**-13051**| |**GROSS SURPLUS:**||**101**||**2206**| |**OVERHEADS:**|||-500|| |7100 Rent|-500||-361|| |7102 Water Rates|-82||-858|| |7200 Electricity|-672||-580|| |7201 Gas|-500|||| |7305 Grounds and Gardening|-800||-52|| |7306 SAFETY & SECURITY|-111||-743|| ||||-41|| ||||-328|| |7502 PHONE AND BROADBAND|-317||-154|| |7503 OSM|-35||-43|| |7506 Hosting Fees and IT Consumables|-260||-923|| ||||-288|| ||||-1887|| |8204 Insurance|-1894|||| |||||**-6756**| |**Sub-total of expenses**||**-5171**||| |**NET LOSS FROM ACTIVITIES:**||**-5070**||**-4550**| |**EXCEPTIONAL ITEM:**||||| ||19669|||| |**NET SURPLUS AFTER EXCEPTIONAL ITEM**||**14599**||**-4550**| FINAL Profit and Loss 2020-21 POST SCRUTINY.xlsx Page 1 FINAL Balance Sheet for MILFORD AND KEYHAVEN SEASCOUT GROUP As at 5 Aprll 2021 Apr-21 Apr-20 FIXED Ass￿5. Boats Equipment at approx replace cost 19600 25106 Total Fixed Assets: 19600 25106 CURRENT Ass￿5. Current Account Savings Account 7330 13120 1563 4363 Total Current Assets.. 20450 5926 CURRENT LIABILITIES: Sundry Creditors (unclaimed refunds) 389 464 Total Current Liability= 389 464 Current Assets less Current Liabilities: 20062 5463 Fixed Assets + Current Assets le55 Current Liabilities: 39662 30569 CAPITALAND RESERVES: P&L Account Retained Profit & Undistributed Reserves Accumlated equity as at 5 April 2020 Revaluation of Boats and Equipment in year Accumulated Equity 14599 5463 -6607 12070 25106 -5506 19600 2S106 Total Capital and Reserves.. 39662 30569 Page 2 ## **Scrutineer's Report to the Trustees of the** ## **Milford and Keyhaven Sea Scout Group (The 15th New Forest) Scout Council** I report on the accounts of the Group for the year ended 5th April 2021. ## **Respective responsibilities of Trustees and Scrutineer** As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## **Basis of Scrutineer's Statement** In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 1 and 2 above. ## **Scrutineer's Statement** The Trustees have based the valuation of the Group’s Boats and Equipment on the equipment used by and in possession of the group where it is owned by the group or on loan to it for an indeterminate time and may never be required to be returned. In the event that equipment is required to be returned in the future the carrying value of the equipment and the corresponding Accumulated Equity reserve balance will need to be reduced accordingly. In my opinion the accounts are in accordance with the records produced to me and comply with the constitution, subject to the matter of the valuation of the Group’s Boats and Equipment referred to above. Name: Andrew Munro FCA Address: 16, Granary Way, Littlehampton, West Sussex, BN17 7QY Date: 26 January 2022 Page 3