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2021-12-31-accounts

3rd Winchester Scout Group Receipts and Payments Account

Charity Commission for England Wales Number : 302253

Scout Association Registration Number : 27626

Yearstart date Yearstart date Yearend date Yearend date
For theyear from 01-Jan-21 To 31-Dec-21
Receipts and Payments
Receipts Unrestricted
Funds
Restricted
Funds
Designated
Funds
2021
Endowment
Funds
Total Funds 2020
Total Funds
Donations, legacies and
similar income






Beavers subscriptions £4,662.36 £- £- £- £4,662.36 £3,839.00
Cubs subscriptions £4,643.62 £- £- £- £4,643.62 £4,024.86
Scouts subscriptions £3,742.00 £- £- £- £3,742.00 £3,298.76
Membershipsubscriptions £13,047.98 £- £- £- £13,047.98 £11,162.62
Less Membership subscriptions
paid on
(National/County/Area/District
£6,476.60



£-
£-
£-
£6,476.60



£8,185.65
Net membership subscriptions
retained
£6,571.38 £- £- £- £6,571.38 £2,976.97
Donations £98.52 £- £- £- £98.52 £341.00
Gift Aid £2,542.26 £- £- £- £2,542.26 £3,697.75
Amazon Smile £27.28 £- £- £- £27.28 £-
EveryClick Ltd £- £- £- £- £- £35.94
Sub total £9,239.44 £- £- £- £9,239.44 £7,051.66
Grants
KWPC £- £- £- £- £- £-
HWPC £- £750.00 £- £- £750.00 £-
WCC £18,708.00 £- £- £- £18,708.00 £10,000.00
Sub total £18,708.00 £750.00 £- £- £19,458.00 £10,000.00
Fundraising

Car Boot Sale £431.54 £- £- £- £431.54 £-
Carol Singing £- £- £- £- £- £-
Kings Worthy Festival £919.00 £- £- £- £919.00 £-
Kings Worthy School Fete £- £- £- £- £- £-
Kings Worthy Pre School £- £- £- £- £- £-
Other similar income £- £- £- £- £- £-
Sub total £1,350.54 £- £- £- £1,350.54 £-
Activities



















Group £1,069.52 £- £- £- £1,069.52 £499.28
Beavers £271.60 £- £- £- £271.60 £-
Beavers (Abbotts) £72.75 £- £- £- £72.75 £3.00
Beavers (Kings) £97.00 £- £- £- £97.00 £-
Cubs £524.07 £- £- £- £524.07 £-
Cubs (Bears) £40.06 £- £- £- £40.06 £-
Cubs (Wolves) £54.50 £- £- £- £54.50 £-
Scouts £679.28 £- £- £- £679.28 £568.67
Scouts (Wednesday) £330.91 £- £- £- £330.91 £122.64
Scouts (Thursday) £310.43 £- £- £- £310.43 £149.38
Family Camp £3,115.05 £- £- £- £3,115.05 £1,906.04
Sub total £6,565.17 £- £- £- £6,565.17 £3,249.01
Investment Income
Bank Interest £3.53 £- £- £- £3.53 £57.38
Sub total £3.53 £- £- £- £3.53 £57.38
Other Income





Uniform Sales £156.96 £- £- £- £156.96 £69.76
Activity Wear £- £- £- £- £- £-
Capital Equipment Refund £110.00 £- £- £- £110.00 £-
Electricity Credit £- £- £- £- £- £894.99
Gas Credit £399.18 £- £- £- £399.18 £-
Miscellaneous £150.98 £- £- £- £150.98 £0.01
Sub total £817.12 £- £- £- £817.12 £964.76
Total Receipts
£36,683.80 £750.00 £- £- £37,433.80 £21,322.81

1

3rd Winchester Scout Group Receipts and Payments Account

Charity Commission for England Wales Number : 302253

Scout Association Registration Number : 27626

Yearstart date
Yearend date
Yearstart date
Yearend date
Yearstart date
Yearend date
Yearstart date
Yearend date
For theyear from 01-Jan-21 To 31-Dec-21

Receipts and Payments

Receipts and Payments
Payments Unrestricted
Funds
Restricted
Funds
Designated
Funds
2021
Endowment
Funds
Total Funds 2020
Total Funds
Building payments







Rent/Lease £1,283.00 £- £- £- £1,283.00 £1,283.00
Electricity £222.03 £- £- £- £222.03 £792.29
Gas £135.72 £- £- £- £135.72 £1,103.18
Insurance £615.68 £- £- £- £615.68 £578.19
Maintenance £768.46 £- £- £- £768.46 £964.76
Sub total £3,024.89 £- £- £- £3,024.89 £4,721.42
Grants
WCC £- £- £- £- £- £-
KWPC £- £- £- £- £- £-
HWPC £- £- £- £- £- £-
Sub total £- £- £- £- £- £-
Donations
Othersimilarpayments £- £- £- £- £- £100.00
Sub total £- £- £- £- £- £100.00
Fundraising

Car Boot Sale £- £- £- £- £- £-
Kings Worthy Festival £271.84 £- £- £- £271.84 £52.33
Kings Worthy School Fete £- £- £- £- £- £-
Kings Worthy Pre School £- £- £- £- £- £-
Other similar payments £95.10 £- £- £- £95.10 £-
Sub total £366.94 £- £- £- £366.94 £52.33
Activities
























Group £210.68 £- £- £- £210.68 £1,604.53
Beavers £294.99 £- £- £- £294.99 £-
Beavers (Abbotts) £240.95 £- £- £- £240.95 £23.49
Beavers (Kings) £239.17 £- £- £- £239.17 £32.48
Cubs £438.78 £- £- £- £438.78 £45.00
Cubs (Bears) £192.39 £- £- £- £192.39 £114.47
Cubs (Wolves) £258.49 £- £- £- £258.49 £81.95
Scouts £908.40 £- £- £- £908.40 £629.98
Scouts(Wednesday) £453.70 £- £- £- £453.70 £407.00
Scouts(Thursday) £404.18 £- £- £- £404.18 £370.00
Family Camp £2,430.00 £- £- £- £2,430.00 £1,753.75
Venue Hire £22.50 £- £- £- £22.50 £-
Sub total £6,094.23 £- £- £- £6,094.23 £5,062.65
Administration



Adult support and training £- £- £- £- £- £-
Resources £- £- £- £- £- £-
Online Scout Manager £280.44 £- £- £- £280.44 £337.90
Zoom £187.07 £- £- £- £187.07 £86.34
AGM £- £- £- £- £- £-
Recruitment £- £- £- £- £- £-
Other similar payments £31.00 £- £- £- £31.00 £87.56
Sub total £498.51 £- £- £- £498.51 £511.80
Capital Purchases



Capital Equipment £1,090.98 £- £- £- £1,090.98 £290.14
Uniform £320.48 £- £- £- £320.48 £90.00
Badges £639.84 £- £- £- £639.84 £808.87
Sub total £2,051.30 £- £- £- £2,051.30 £1,189.01
Other Purchases



Bank Charges £72.00 £- £- £- £72.00 £72.00
Miscellaneous £- £- £- £- £- £-
Personal Accident Insurance £142.80 £- £- £- £142.80 £142.80
Subs Refund £114.00 £- £- £- £114.00 £-
Activity Wear £- £- £- £- £- £-
Sub total £328.80 £- £- £- £328.80 £214.80
Total Payments
Net of receipts/(payments)
£12,364.67 £- £- £- £12,364.67 £11,852.01
£24,319.13 £750.00 £-
£- £25,069.13 £9,470.80

~~2~~

3rd Winchester Scout Group Receipts and Payments Account

Charity Commission for England Wales Number : 302253

Scout Association Registration Number : 27626

Yearstart date Yearstart date Yearstart date Yearstart date Yearend date Yearend date
For theyear from 01-Jan-21 To 31-Dec-21
Statement of assets and liabilities at the end of the year
Unrestricted
Funds
Restricted
Funds
Designated
Funds
2021
Endowment
Funds
Total Funds 2020
Total Funds
Cash Funds


Bank Current Account £6,166.48 £1,250.00 £- £- £7,416.48 £1,350.88
Bank Deposit Account £10,000.00 £977.85 £46,232.40 £- £57,210.25 £38,206.72
Cash Funds/Floats £- £- £- £- £- £-
Total cash funds £16,166.48 £2,227.85 £46,232.40 £- £64,626.73 £39,557.60
Other monetary assets
Tax claim £- £- £- £- £- £-
Debts due from the
County/Area/District/Group
£- £- £- £- £- £-
Insurance claim £- £- £- £- £- £-
Sub total £- £- £- £- £- £-
Investment assets
Investment property-detail £- £- £- £- £- £-
Quoted investments £- £- £- £- £- £-
Quoted investments-detail £- £- £- £- £- £-
Sub total £- £- £- £- £- £-
Non monetary assets for
charity's own use
Badge stock £- £- £- £- £- £-
Shop stock £- £- £- £- £- £-
Other stock £- £- £- £- £- £-
Land and buildings £- £- £- £- £- £-
Motor vehicles £- £- £- £- £- £-
Scouting equipment, furniture etc £- £- £- £- £- £-
Other £- £- £- £- £- £-
Sub total £- £- £- £- £- £-
Liabilities
Payments not yet cleared £- £- £- £- £- £-
Expenses incurred but not
invoiced
£- £- £- £- £- £-
Subscriptions not yet paid £- £- £- £- £- £-
Loan-detail £- £- £- £- £- £-
Other liabilities £- £- £- £- £- £-
Sub total £- £- £- £- £- £-

3

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Trustees' Annual Report

For the period

From (start date) 0 1 0 1 2 1 1 1 1 3 1 1 2 2 1
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
3rd Winchester Scout Group
3
0
2
2
5
3
2 7 6 2 6
The Scout Hut
Wesley Road
Kings Worthy
Postcode S O 2 3 7 P R

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Trustee Name Office (if any) Dates acted if not
for whole year
Chris Welland Chair
Mark Grimes Treasurer
Stephen Gregory Secretary
Nicola Osborne Membership
Graham Neill Scout Leader
Kelly Valentine Scout Leader
Lisa Gibbons Scout Leader
Christine Cook Scout Leader
Dan Clarke Scout Leader
Keith Honeychurch Scout Leader
Matthew Richards
Che Payn
Colin Freemantle
Gemma O'Reilly
Stuart Geach

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address
Scrutineer Stuart Jones Birchwood Lodge, Mount Pleasant, Kings
Worthy, Winchester SO23 7QU

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

(e.g. trust, association, company)

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods

(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2-3 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Activities that have been undertaken include:
1. Providing help and support within the local community at
local events and festivals.
2. Offering a range of camping and outdoor actitivies when
possible for all sections.
3. Offering virtual meeting and events when face-to-face
meetings have not been possible.
4. Allowing all members of the Group to experience new and
challenging activities which enable them to develop fully.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group has no specific policy on grant making.
The contributions made by volunteers are spread throughout
the Group. These include,but not excluded to Section
Leaders, Executive Members and parent helpers. Without
their commitment the Group would not be able to provide the
wide range of activities and experiences enjoyed by the
children
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

4 LT700001 (3rd December 2018)

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The Scout Group has provided Beavers, Cubs and Scouts
with a wide range of experiences through out the year.
Virtual meetings were held during the lockdown period
during the start of the year but as restrictions were lifted the
Group were able to run face-to-face meetings and later in
the year a number of camps and outdoor activities for all
sections were possible. Within the local community the
group has helped at festivals and events by running BBQs.
With meetings within the Scout Hut not being possible for
much of the year a wide range of maintenance tasks were
carried out including the building of new storage units.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves
For the year-ending December 2021, the Group held
reserves of approximately £60,000 which the Trustees
consider appropriate to cover these combined risks
Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the Group
for 6 months should income and fundraising activities fall
short and to ensure that risks and obligations relating to our
site and building can be met.
The normal running costs of the Group for 6 months amount
to approximately £10,000. Further to this, in the unlikely
event of closure of the group, obligations in our lease
relating to clearance of the site we occupy would need to be
met. Given the age of our building, we also need to ensure
that repair costs to the structure or roof could be met if
suddenly required
None

5 LT700001 (3rd December 2018)

Further financial reV￿W detaiLs loplklnal irTrformatKsn) You may choos¢ to include additK)nal infDmiation, ￿ere re￿Vant, about.. the charity's prinrypal sources of funds (Jnduding any fundraingA The Group's Incory and Expenditure Ls very small and as a o)nsequen¢e does not have suffKient lunds to ￿Vest in nger4erm inVest￿nts suth as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are hehj in (ash using onty mainstream banks or buJing socyets or The S(x)ul AssocHtKJn's Short Term InvestrrEnt Servlc. how expendllure has supported thè key obiectwes ol th8 chaiity., The GroLtp EXe(x1t￿ ￿￿nitorS the ￿ve1$ ol bank baLan￿S an¢J Ihe nleresl rates recewed lo ensu￿ the group obtain$ Ma￿muM vahje and from its bankkng arrdngennts. InveslrrEnt poI￿Y and obJèctNes', The Group does not have wJflld8ni funds lo Invest In bnger lemi InveslThnls. Th6 GrDUP has th8r8for8 adopted 8 nsk averse slr8legy lo the investnnt of its funds. All fun¢Ys a helj in cash ugng onty mamstream banks or buildlng societh?s. Section F Other Optional Information Plans for futUf8 periods Idotsts of any slgnil￿ant aclNilies planned lo a¢h￿ve them} Plans for 2022 Indude. but nol 6xcluded 10.. 1. Starting a new Sqtsirrgls ctK)n for thos8 under 6. 2. Provision ol a site lor tha builjing ol a new StX)ut hut. 3. In¢reang Ihe nuner of nmbers within 81 sections. 4. Incr98se the number of parents thal volunte8r lo halp thin the group. S. InuBase the number of unWomNgd l&aders for all 68Ctions. 6. Filing the positKn of Group So)ut Le8def. Section G Declaration The twstees declare that they have appmved the trustees, IPPOrt above Signed on beham of the charity's Irust88s SKJnalurplsl Ful narrelsl Chrtslo her WelLgn Math Grimes PosrtK)n leg sec￿tary, Chairl Chair T￿aSU￿r thte 6 LT700001 (3rd Decen*)er 20181