3rd Winchester Scout Group Receipts and Payments Account
Charity Commission for England Wales Number : 302253
Scout Association Registration Number : 27626
| Yearstart date | Yearstart date | Yearend date | Yearend date | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| For theyear from | 01-Jan-21 | To | 31-Dec-21 | ||||||||
| Receipts and Payments | |||||||||||
| Receipts | Unrestricted Funds |
Restricted Funds |
Designated Funds 2021 |
Endowment Funds |
Total Funds | 2020 Total Funds |
|||||
| Donations, legacies and similar income |
|||||||||||
| Beavers subscriptions | £4,662.36 | £- | £- | £- | £4,662.36 | £3,839.00 | |||||
| Cubs subscriptions | £4,643.62 | £- | £- | £- | £4,643.62 | £4,024.86 | |||||
| Scouts subscriptions | £3,742.00 | £- | £- | £- | £3,742.00 | £3,298.76 | |||||
| Membershipsubscriptions | £13,047.98 | £- | £- | £- | £13,047.98 | £11,162.62 | |||||
| Less Membership subscriptions paid on (National/County/Area/District |
£6,476.60 | £- | £- | £- | £6,476.60 | £8,185.65 | |||||
| Net membership subscriptions retained |
£6,571.38 | £- | £- | £- | £6,571.38 | £2,976.97 | |||||
| Donations | £98.52 | £- | £- | £- | £98.52 | £341.00 | |||||
| Gift Aid | £2,542.26 | £- | £- | £- | £2,542.26 | £3,697.75 | |||||
| Amazon Smile | £27.28 | £- | £- | £- | £27.28 | £- | |||||
| EveryClick Ltd | £- | £- | £- | £- | £- | £35.94 | |||||
| Sub total | £9,239.44 | £- | £- | £- | £9,239.44 | £7,051.66 | |||||
| Grants | |||||||||||
| KWPC | £- | £- | £- | £- | £- | £- | |||||
| HWPC | £- | £750.00 | £- | £- | £750.00 | £- | |||||
| WCC | £18,708.00 | £- | £- | £- | £18,708.00 | £10,000.00 | |||||
| Sub total | £18,708.00 | £750.00 | £- | £- | £19,458.00 | £10,000.00 | |||||
| Fundraising | |||||||||||
| Car Boot Sale | £431.54 | £- | £- | £- | £431.54 | £- | |||||
| Carol Singing | £- | £- | £- | £- | £- | £- | |||||
| Kings Worthy Festival | £919.00 | £- | £- | £- | £919.00 | £- | |||||
| Kings Worthy School Fete | £- | £- | £- | £- | £- | £- | |||||
| Kings Worthy Pre School | £- | £- | £- | £- | £- | £- | |||||
| Other similar income | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £1,350.54 | £- | £- | £- | £1,350.54 | £- | |||||
| Activities | |||||||||||
| Group | £1,069.52 | £- | £- | £- | £1,069.52 | £499.28 | |||||
| Beavers | £271.60 | £- | £- | £- | £271.60 | £- | |||||
| Beavers (Abbotts) | £72.75 | £- | £- | £- | £72.75 | £3.00 | |||||
| Beavers (Kings) | £97.00 | £- | £- | £- | £97.00 | £- | |||||
| Cubs | £524.07 | £- | £- | £- | £524.07 | £- | |||||
| Cubs (Bears) | £40.06 | £- | £- | £- | £40.06 | £- | |||||
| Cubs (Wolves) | £54.50 | £- | £- | £- | £54.50 | £- | |||||
| Scouts | £679.28 | £- | £- | £- | £679.28 | £568.67 | |||||
| Scouts (Wednesday) | £330.91 | £- | £- | £- | £330.91 | £122.64 | |||||
| Scouts (Thursday) | £310.43 | £- | £- | £- | £310.43 | £149.38 | |||||
| Family Camp | £3,115.05 | £- | £- | £- | £3,115.05 | £1,906.04 | |||||
| Sub total | £6,565.17 | £- | £- | £- | £6,565.17 | £3,249.01 | |||||
| Investment Income | |||||||||||
| Bank Interest | £3.53 | £- | £- | £- | £3.53 | £57.38 | |||||
| Sub total | £3.53 | £- | £- | £- | £3.53 | £57.38 | |||||
| Other Income | |||||||||||
| Uniform Sales | £156.96 | £- | £- | £- | £156.96 | £69.76 | |||||
| Activity Wear | £- | £- | £- | £- | £- | £- | |||||
| Capital Equipment Refund | £110.00 | £- | £- | £- | £110.00 | £- | |||||
| Electricity Credit | £- | £- | £- | £- | £- | £894.99 | |||||
| Gas Credit | £399.18 | £- | £- | £- | £399.18 | £- | |||||
| Miscellaneous | £150.98 | £- | £- | £- | £150.98 | £0.01 | |||||
| Sub total | £817.12 | £- | £- | £- | £817.12 | £964.76 | |||||
| Total Receipts | |||||||||||
| £36,683.80 | £750.00 | £- | £- | £37,433.80 | £21,322.81 |
1
3rd Winchester Scout Group Receipts and Payments Account
Charity Commission for England Wales Number : 302253
Scout Association Registration Number : 27626
| Yearstart date Yearend date |
Yearstart date Yearend date |
Yearstart date Yearend date |
Yearstart date Yearend date |
|---|---|---|---|
| For theyear from | 01-Jan-21 | To | 31-Dec-21 |
Receipts and Payments
| Receipts and Payments | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Payments | Unrestricted Funds |
Restricted Funds |
Designated Funds 2021 |
Endowment Funds |
Total Funds | 2020 Total Funds |
|||||
| Building payments | |||||||||||
| Rent/Lease | £1,283.00 | £- | £- | £- | £1,283.00 | £1,283.00 | |||||
| Electricity | £222.03 | £- | £- | £- | £222.03 | £792.29 | |||||
| Gas | £135.72 | £- | £- | £- | £135.72 | £1,103.18 | |||||
| Insurance | £615.68 | £- | £- | £- | £615.68 | £578.19 | |||||
| Maintenance | £768.46 | £- | £- | £- | £768.46 | £964.76 | |||||
| Sub total | £3,024.89 | £- | £- | £- | £3,024.89 | £4,721.42 | |||||
| Grants | |||||||||||
| WCC | £- | £- | £- | £- | £- | £- | |||||
| KWPC | £- | £- | £- | £- | £- | £- | |||||
| HWPC | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £- | £- | £- | £- | £- | £- | |||||
| Donations | |||||||||||
| Othersimilarpayments | £- | £- | £- | £- | £- | £100.00 | |||||
| Sub total | £- | £- | £- | £- | £- | £100.00 | |||||
| Fundraising | |||||||||||
| Car Boot Sale | £- | £- | £- | £- | £- | £- | |||||
| Kings Worthy Festival | £271.84 | £- | £- | £- | £271.84 | £52.33 | |||||
| Kings Worthy School Fete | £- | £- | £- | £- | £- | £- | |||||
| Kings Worthy Pre School | £- | £- | £- | £- | £- | £- | |||||
| Other similar payments | £95.10 | £- | £- | £- | £95.10 | £- | |||||
| Sub total | £366.94 | £- | £- | £- | £366.94 | £52.33 | |||||
| Activities | |||||||||||
| Group | £210.68 | £- | £- | £- | £210.68 | £1,604.53 | |||||
| Beavers | £294.99 | £- | £- | £- | £294.99 | £- | |||||
| Beavers (Abbotts) | £240.95 | £- | £- | £- | £240.95 | £23.49 | |||||
| Beavers (Kings) | £239.17 | £- | £- | £- | £239.17 | £32.48 | |||||
| Cubs | £438.78 | £- | £- | £- | £438.78 | £45.00 | |||||
| Cubs (Bears) | £192.39 | £- | £- | £- | £192.39 | £114.47 | |||||
| Cubs (Wolves) | £258.49 | £- | £- | £- | £258.49 | £81.95 | |||||
| Scouts | £908.40 | £- | £- | £- | £908.40 | £629.98 | |||||
| Scouts(Wednesday) | £453.70 | £- | £- | £- | £453.70 | £407.00 | |||||
| Scouts(Thursday) | £404.18 | £- | £- | £- | £404.18 | £370.00 | |||||
| Family Camp | £2,430.00 | £- | £- | £- | £2,430.00 | £1,753.75 | |||||
| Venue Hire | £22.50 | £- | £- | £- | £22.50 | £- | |||||
| Sub total | £6,094.23 | £- | £- | £- | £6,094.23 | £5,062.65 | |||||
| Administration | |||||||||||
| Adult support and training | £- | £- | £- | £- | £- | £- | |||||
| Resources | £- | £- | £- | £- | £- | £- | |||||
| Online Scout Manager | £280.44 | £- | £- | £- | £280.44 | £337.90 | |||||
| Zoom | £187.07 | £- | £- | £- | £187.07 | £86.34 | |||||
| AGM | £- | £- | £- | £- | £- | £- | |||||
| Recruitment | £- | £- | £- | £- | £- | £- | |||||
| Other similar payments | £31.00 | £- | £- | £- | £31.00 | £87.56 | |||||
| Sub total | £498.51 | £- | £- | £- | £498.51 | £511.80 | |||||
| Capital Purchases | |||||||||||
| Capital Equipment | £1,090.98 | £- | £- | £- | £1,090.98 | £290.14 | |||||
| Uniform | £320.48 | £- | £- | £- | £320.48 | £90.00 | |||||
| Badges | £639.84 | £- | £- | £- | £639.84 | £808.87 | |||||
| Sub total | £2,051.30 | £- | £- | £- | £2,051.30 | £1,189.01 | |||||
| Other Purchases | |||||||||||
| Bank Charges | £72.00 | £- | £- | £- | £72.00 | £72.00 | |||||
| Miscellaneous | £- | £- | £- | £- | £- | £- | |||||
| Personal Accident Insurance | £142.80 | £- | £- | £- | £142.80 | £142.80 | |||||
| Subs Refund | £114.00 | £- | £- | £- | £114.00 | £- | |||||
| Activity Wear | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £328.80 | £- | £- | £- | £328.80 | £214.80 | |||||
| Total Payments Net of receipts/(payments) |
|||||||||||
| £12,364.67 | £- | £- | £- | £12,364.67 | £11,852.01 | ||||||
| £24,319.13 | £750.00 | £- |
£- | £25,069.13 | £9,470.80 |
~~2~~
3rd Winchester Scout Group Receipts and Payments Account
Charity Commission for England Wales Number : 302253
Scout Association Registration Number : 27626
| Yearstart date | Yearstart date | Yearstart date | Yearstart date | Yearend date | Yearend date | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| For theyear from | 01-Jan-21 | To | 31-Dec-21 | ||||||||
| Statement of assets and liabilities at the end of the year | |||||||||||
| Unrestricted Funds |
Restricted Funds |
Designated Funds 2021 |
Endowment Funds |
Total Funds | 2020 Total Funds |
||||||
| Cash Funds | |||||||||||
| Bank Current Account | £6,166.48 | £1,250.00 | £- | £- | £7,416.48 | £1,350.88 | |||||
| Bank Deposit Account | £10,000.00 | £977.85 | £46,232.40 | £- | £57,210.25 | £38,206.72 | |||||
| Cash Funds/Floats | £- | £- | £- | £- | £- | £- | |||||
| Total cash funds | £16,166.48 | £2,227.85 | £46,232.40 | £- | £64,626.73 | £39,557.60 | |||||
| Other monetary assets | |||||||||||
| Tax claim | £- | £- | £- | £- | £- | £- | |||||
| Debts due from the County/Area/District/Group |
£- | £- | £- | £- | £- | £- | |||||
| Insurance claim | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £- | £- | £- | £- | £- | £- | |||||
| Investment assets | |||||||||||
| Investment property-detail | £- | £- | £- | £- | £- | £- | |||||
| Quoted investments | £- | £- | £- | £- | £- | £- | |||||
| Quoted investments-detail | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £- | £- | £- | £- | £- | £- | |||||
| Non monetary assets for charity's own use |
|||||||||||
| Badge stock | £- | £- | £- | £- | £- | £- | |||||
| Shop stock | £- | £- | £- | £- | £- | £- | |||||
| Other stock | £- | £- | £- | £- | £- | £- | |||||
| Land and buildings | £- | £- | £- | £- | £- | £- | |||||
| Motor vehicles | £- | £- | £- | £- | £- | £- | |||||
| Scouting equipment, furniture etc | £- | £- | £- | £- | £- | £- | |||||
| Other | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £- | £- | £- | £- | £- | £- | |||||
| Liabilities | |||||||||||
| Payments not yet cleared | £- | £- | £- | £- | £- | £- | |||||
| Expenses incurred but not invoiced |
£- | £- | £- | £- | £- | £- | |||||
| Subscriptions not yet paid | £- | £- | £- | £- | £- | £- | |||||
| Loan-detail | £- | £- | £- | £- | £- | £- | |||||
| Other liabilities | £- | £- | £- | £- | £- | £- | |||||
| Sub total | £- | £- | £- | £- | £- | £- |
3
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Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 1 | 1 | 1 | 1 | 3 | 1 | 1 | 2 | 2 | 1 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||||
| 3rd Winchester Scout Group | |||||||||||||||
| 3 0 2 2 5 3 |
|||||||||||||||
| 2 | 7 | 6 | 2 | 6 | |||||||||||
| The Scout Hut | |||||||||||||||
| Wesley Road | |||||||||||||||
| Kings Worthy | |||||||||||||||
| Postcode | S | O | 2 | 3 | 7 | P | R |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Chris Welland | Chair | ||
| Mark Grimes | Treasurer | ||
| Stephen Gregory | Secretary | ||
| Nicola Osborne | Membership | ||
| Graham Neill | Scout Leader | ||
| Kelly Valentine | Scout Leader | ||
| Lisa Gibbons | Scout Leader | ||
| Christine Cook | Scout Leader | ||
| Dan Clarke | Scout Leader | ||
| Keith Honeychurch | Scout Leader | ||
| Matthew Richards | |||
| Che Payn | |||
| Colin Freemantle | |||
| Gemma O'Reilly | |||
| Stuart Geach |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Scrutineer | Stuart Jones | Birchwood Lodge, Mount Pleasant, Kings Worthy, Winchester SO23 7QU |
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
(e.g. trust, association, company)
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2-3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
Section B Structure, governance and management (continued) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Activities that have been undertaken include: 1. Providing help and support within the local community at local events and festivals. 2. Offering a range of camping and outdoor actitivies when possible for all sections. 3. Offering virtual meeting and events when face-to-face meetings have not been possible. 4. Allowing all members of the Group to experience new and challenging activities which enable them to develop fully. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The Group has no specific policy on grant making. The contributions made by volunteers are spread throughout the Group. These include,but not excluded to Section Leaders, Executive Members and parent helpers. Without their commitment the Group would not be able to provide the wide range of activities and experiences enjoyed by the children |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
4 LT700001 (3rd December 2018)
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The Scout Group has provided Beavers, Cubs and Scouts with a wide range of experiences through out the year. Virtual meetings were held during the lockdown period during the start of the year but as restrictions were lifted the Group were able to run face-to-face meetings and later in the year a number of camps and outdoor activities for all sections were possible. Within the local community the group has helped at festivals and events by running BBQs. With meetings within the Scout Hut not being possible for much of the year a wide range of maintenance tasks were carried out including the building of new storage units. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
For the year-ending December 2021, the Group held reserves of approximately £60,000 which the Trustees consider appropriate to cover these combined risks Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group for 6 months should income and fundraising activities fall short and to ensure that risks and obligations relating to our site and building can be met. The normal running costs of the Group for 6 months amount to approximately £10,000. Further to this, in the unlikely event of closure of the group, obligations in our lease relating to clearance of the site we occupy would need to be met. Given the age of our building, we also need to ensure that repair costs to the structure or roof could be met if suddenly required |
| None |
5 LT700001 (3rd December 2018)
Further financial reVW detaiLs loplklnal irTrformatKsn) You may choos¢ to include additK)nal infDmiation, ere reVant, about.. the charity's prinrypal sources of funds (Jnduding any fundraingA The Group's Incory and Expenditure Ls very small and as a o)nsequen¢e does not have suffKient lunds to Vest in nger4erm inVestnts suth as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are hehj in (ash using onty mainstream banks or buJing socyets or The S(x)ul AssocHtKJn's Short Term InvestrrEnt Servlc. how expendllure has supported thè key obiectwes ol th8 chaiity., The GroLtp EXe(x1t nitorS the ve1$ ol bank baLanS an¢J Ihe nleresl rates recewed lo ensu the group obtain$ MamuM vahje and from its bankkng arrdngennts. InveslrrEnt poIY and obJèctNes', The Group does not have wJflld8ni funds lo Invest In bnger lemi InveslThnls. Th6 GrDUP has th8r8for8 adopted 8 nsk averse slr8legy lo the investnnt of its funds. All fun¢Ys a helj in cash ugng onty mamstream banks or buildlng societh?s. Section F Other Optional Information Plans for futUf8 periods Idotsts of any slgnilant aclNilies planned lo a¢hve them} Plans for 2022 Indude. but nol 6xcluded 10.. 1. Starting a new Sqtsirrgls ctK)n for thos8 under 6. 2. Provision ol a site lor tha builjing ol a new StX)ut hut. 3. In¢reang Ihe nuner of nmbers within 81 sections. 4. Incr98se the number of parents thal volunte8r lo halp thin the group. S. InuBase the number of unWomNgd l&aders for all 68Ctions. 6. Filing the positKn of Group So)ut Le8def. Section G Declaration The twstees declare that they have appmved the trustees, IPPOrt above Signed on beham of the charity's Irust88s SKJnalurplsl Ful narrelsl Chrtslo her WelLgn Math Grimes PosrtK)n leg sectary, Chairl Chair TaSUr thte 6 LT700001 (3rd Decen*)er 20181