2026-03-31-accounts - First Emsworth Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	5	0	8	7	2	6

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Emsworth Scout Group 3 0 2 2 4 6 0 3 4 4 1
	48 South;leigh Road
	Havant
	Hants
	Postcode	P	O	9	2	Q	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Richard Jarczyk	Chair
Michael Croucher	GLV
AndyGrice	Treasurer
Ian Wright
Steve Duffy
Gordon Frost
John Forster		stepped down at AGM
Katya Porter		resigned May2026

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Accounts Scrutineer	HilaryWalker	28 Ellesmere Orchard Emsworth PO10 8TR

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

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You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of a maximum of 12 persons, Policies and procedures adopted for: including the Chair and Treasurer who are the appointed officers. The Chair and Group Scout Leader are Ex-Officio a) the induction and training of trustees; Trustees. The Board meets at intervals of approximately 2 b) trustee' consideration of major risks months. and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B
Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and
equipment from neighbouring organisations such as the church, community centre and other Scout Groups.
Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the
Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and
fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major
reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of
the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or
the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against
material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.

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Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects The Group runs a comprehensive Scouting training programme through it's Squirrel Drey since September 2023, its long established Millpond and Spring Beaver Colonies, Livingstone and Drake Cub Packs, and Scout Troop. We also host the Griffin Explorer Group which is managed as a District Group.The Scouting programme aims to actively engage and support young people in their personal development, and give them skills for life which will empower them to make a positive contribution to society both now and in their future lives. Youmay chooseto include further	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group runs a comprehensive Scouting training programme through it's Squirrel Drey since September 2023, its long established Millpond and Spring Beaver Colonies, Livingstone and Drake Cub Packs, and Scout Troop. We also host the Griffin Explorer Group which is managed as a District Group.The Scouting programme aims to actively engage and support young people in their personal development, and give them skills for life which will empower them to make a positive contribution to society both now and in their future lives.

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Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The membership continues to grow as we approach 112 registered youth members across all sections. We have ben able to recruit 2 more volunteer team members to replace volunteers who have left.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional in information, where relevant, about: • investment policy and objectives; Brief statement of the charity’s policy on reserves Youmay chooseto include additiona • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity;	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group for one year should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold in reserve a sum of £10,000.00 to achieve this. At the end of the financial year the Group holds £16,206 in the bank. This sum would be adequate to maintain the Group for the coming year. Significant money has been spent on maintaining the camp site at Harting and the future of this land will neerd to be assessed as to whether it provides value for money without significant increase in use.
	Nil

	Nil
	formation)
	Investment Policy (Specimen 1) Investment Policy (Specimen 2) l The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

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Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Replacement of the flooring in the hut Replace the water heater Replace the chairsx40

Section G	Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6	The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6	The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6	The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6	The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6	The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Position (eg Secretary, Chair) Chair Date 0 9 0 7 2 6
Richard Jarczyk

Chair
0 9 0 7 2 6
0	9	0	7	2	6

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