## Trustees' Annual Report ## For the period |From (start date)||**D **|**D**|**M**|**M**|**Y**|**Y**|**Y**||**D**|**D**|**M **|**M**|**Y**|**Y**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||6th Gosport(Rowner)Air Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Matthew Dickens|Chairman|| ||Amelia Somerset|Treasurer|| ||Lee Pounds|GroupLead Volunteer|| ||Lisa Young||| ||Louise Pounds||17-Jul-23| ||Jenna Dymott||16-Aug-23| ||Nigel Fleetwood||20-Jul-23| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) **Section B** **Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document|| |(e.g. trust deed, constitution)|The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| |How the charity is constituted|The Group is a trust established under its rules which are| ||common to all Scouts.| |(e.g. trust, association, company)|| ||| |Trustee selection methods|The Trustees are appointed in accordance with the Policy,| |(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional|The Group is managed by the Group Trustee Board, the| |information, where relevant, about:|members of which are the ‘Charity Trustees’ of the Scout Group| ||which is an educational charity. As charity trustees they are| ||responsible for complying with legislation applicable to charities.| ||This includes the registration, keeping proper accounts and| ||making returns to the Charity Commission as appropriate.| ||The Trustee Board consists of the Chair, Treasurer and 5| |Policies and procedures adopted for:|Trustees (including 3 Ex Officio Trustees, and 4 co-opted
Trustees) and meets every 2 months.| |a) the induction and training of trustees;|| |b) trustee' consideration of major risks|Members of the Trustee Board complete Being a Scouts| |and the systems and procedures to|Trustee learning within the first 6 months of joining the Board.| |manage them|| ||This Group Trustee Board exists to make sure the charity is| ||well-managed, risks are assessed and mitigated, buildings and| ||equipment are in good working order, and everyone follows| ||legal requirements and the organisation's policies and rules.| ||Their support helps other volunteers run high-quality and safe| ||programmes that gives young people skills for life.| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of
the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (27 February 2024) **Section D Achievements and performance** Summary of the main achievements of the charity during the year **Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £25,000 plus a further £8,000 for group liability. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. 5 LT700001 (27 February 2024) • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; **Investment Policy (Specimen 2)** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Matt||||||Dickens| ||||||||| ||Chairman||||||| ||1
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4||||||| ||1|5|1|0|2|4|| 6 LT700001 (27 February 2024) ## **6th Gosport (Rowner) Scout Group (Charity no. 302243) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**
**34,463**
**6,961**
**-**
**6,556**
**52,787**
**3,443**
**104,211**
**-**
**-**
**-**
**988**
**-**
**-**
**988**
**610**
**-**
**-**
**610**
**1,952**
**-**
**-**
**-**
**1,952**
**107,760**
**-**
**107,760**||**2022/23**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membershipsubscriptions||**34,463**||**21,359**| |Donations||**6,961**||**5,346**| |Legacies||**-**||**-**| |Gift Aid||**6,556**||**3,628**| |Activities&Event fees||**52,787**||**30,593**| |Uniform & Badges||**3,443**||**2,572**| |Other similar income||||| |**Sub total**||**104,211**||**63,498**| |**Grants**||||| |Maintenenacegrant||**-**||**-**| |Othergrants||**-**||**-**| |**Sub total**||**-**||**-**| |**Fundraising events(gross)**||||| |Fundraising- Club 100 & Fayres||**988**||**1,855**| |Detail 2||**-**||| |Detail 3||**-**||| |Other fundraisingactivities||||| |**Sub total**||**988**||**1,855**| |**Scout hut income**||||| |Hire of building||**610**||**110**| |Hire of equipment||**-**||**-**| |Other Scout hut income||**-**||**-**| |**Sub total**||**610**||**110**| |**Investment income**||||| |Bank interest||**1,952**||**241**| |BuildingSocietyinterest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**1,952**||**241**| |**Total Gross Income**
**Asset and investment sales, etc.**
**Total receipts**||||| |||||**65,704**| |||||| |||||**-**| |||||| |||**107,760**||**65,704**| ## **6th Gosport (Rowner) Scout Group (Charity no. 302243) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**
**16,401**
**43,419**
**-**
**-**
**257**
**2,740**
**208**
**1,873**
**656**
**3,480**
**-**
**4,965**
**6,215**
**3,239**
**3,481**
**1,850**
**88,785**
**50**
**50**
**88,835**
**-**
**88,835**
**18,926**
**193,864**
**212,790**||**2022/23**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Membershipsubscriptionspaid on(National/County/Area/District)||**16,401**||**12,893**| |Youthprogramme and activities||**43,419**||**38,304**| |Adult support and training||**-**||**48**| |Rent||**-**||**-**| |Water and Sewerage||**257**||**248**| |Electricityand Gas||**2,740**||**1,851**| |Internet||**208**||**-**| |Insurance||**1,873**||**1,294**| |Repairs and Renewals||||| |Printingandphotocopying||||| |Activity& campingequipment||**656**||**5,101**| |Uniforms||**3,480**||**2,499**| |AGM and trustee expenses||**-**||| |Badges||**4,965**||**3,427**| |Hut Cleaning &Maintenance||**6,215**||**2,838**| |Hut Fixtures&Fittings||**3,239**||**523**| |Admin expenses inc GoCardless Fees||**3,481**||**2,211**| |Donations||**1,850**||**723**| |Other costs detail 3||||| |**Sub total**||**88,785**||**71,961**| |**Fundraising expenses**||||| |Fundrainingcosts - Club 100 & Fayres||**50**||**1,196**| |Detail 2||||| |Detail 3||||| |Other fundraisingcosts||||| |**Sub total**||**50**||**1,196**| |**Total Gross Expenditure**
**Asset and investment purchases, etc.**
**Total payments**
**Net of receipts/(payments)**
**Cash funds last year end**
**Cash funds this year end**||||| |||||**73,157**| |||||| |||||**10,905**| |||||| |||||**84,063**| |||||| |||**18,926**||**- 18,359**| |||**193,864**||**212,223**| |||**212,790**||**193,864**| ## **6th Gosport (Rowner) Scout Group (Charity no. 302243) Receipts and payments account** |**Receipts and**
**6th Gosport (Rowner)**|**payments account**
**Scout Group(Charity no. 302243)**|**payments account**
**Scout Group(Charity no. 302243)**|**payments account**
**Scout Group(Charity no. 302243)**|**payments account**
**Scout Group(Charity no. 302243)**| |---|---|---|---|---| ||Year start date
Year end date|||| ||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**2023/24**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**46,383**
Bank deposit account
**164,139**
Buildingsocietyaccount
The Scout Association Short Term Investment Service
Expense account
**2,243**
Cash/Floats
**26**
**212,790**
(agree balances with receipts andpayments account)
**Other monetary assets**
Tax claim
Debts due from the County/Area/District/Group
Insurance claim
**Sub total**
**Investment assets**
Investmentproperty- detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock
Shopstock
Other stock
Land and buildings
**200,000**
Motor vehicles
Scoutingequipment,furniture etc
**25,000**
Other
**Sub total**
**225,000**
**Liabilities**
Accounts notyetpaid
Expenses incurred but not invoiced
Subscriptions notyetpaid
Loan - detail
Other liabilities
**Sub total**
**Total net assets**
**437,790**
**Total cash funds**||||**2022/23**
**Unrestricted funds**
**£**| |||||| |||||**31,650**| |||||**162,187**| |||||**-**| |||||**-**| |||||| |||||**28**| |||||**193,864**| |||||agreement error| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**200,000**| |||||**-**| |||||**25,000**| |||||**-**| |||||**225,000**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |**Total net assets**||**437,790**||**418,864**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Chair| ||Treasurer| ## England & Wales **Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year.** ## **Independent examiner’s report to the trustees of 6th Gosport (Rowner) Scout Group** I report to the trustees on my examination of the accounts of the 6th Gosport (Rowner) Scout Group for the year ended 1[st] April 2023 to 31[st] March 2024. ## **Responsibilities and basis of report** As the charity trustees of the 6th Gosport (Rowner) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 6th Gosport (Rowner) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 6th Gosport (Rowner) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. Or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Edley Metzger Relevant professional qualification or membership of professional bodies (if any): ACCA Student Address: 136 Stockbridge Road, Winchester, Hampshire, SO22 6RN Date.. 2410712024