## **Trustees' Annual Report for the period**
Period start date Period end date Day0 Month Year Day Month Year 01[st] January 2020 **To** 31[st] December 2020
**From**
## Section A Reference and administration details
> **Charity name** 2[nd] Fareham Sea Scout Group
**Other names charity is known by**
> **Registered charity number (if any)** 322036
> **Charity's principal address** HQ, Locks Yard
Lower Quay, Fareham, Hampshire **Postcode** PO16 0RA
## **Names of the charity trustees who manage the charity**
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Dates acted Name of person (or body)
Trustee name Office (if any) if not for entitled to appoint
whole year trustee (if any)
Susan Davis Group Scout Re-appointed Fareham East District Scout
Leader (FEDSC) Commissioner on
1
behalf of The Scout
Association (TSA)
2 Richard Snow Chairperson From AGM Group Scout Leader (GSL)
Ron Stead President Lifetime GSL & 2 [nd] Fareham Scout
3
Council (Parents)
June Stead Vice-President Lifetime GSL & 2 [nd] Fareham Scout
4
Council (Parents)
Karen Watson Treasurer Re-appointed 2 [nd] Fareham Scout Council
5
(Parents)
Zoe Shears Secretary From AGM 2 [nd] Fareham Scout Council
6
(Parents)
7 Benjamin Davis Explorer Leader Re-appointed FEDSC on behalf of TSA
8 Michael Edey Scout Leader Re-appointed FEDSC on behalf of TSA
9 Linda Grady Cub Leader Re-appointed FEDSC on behalf of TSA
10 Hilary Nash Beaver Leader Re-appointed FEDSC on behalf of TSA
Leigh Bryce Premises Manager Re-appointed 2 [nd] Fareham Scout Council
12
(Parents)
David Hill Bosun Re-appointed 2 [nd] Fareham Scout Council
13
(Parents)
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## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
Independent Financial Adviser T Geoghegan
Independent Accountant N Bryce 313 Gosport Road, Fareham
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## **Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which How the charity is constituted are common to all Scouts with a local Group (eg. trust, association, Constitution in place in regard to local procedures and company) responsibilities, including an Agreement with Sea Dragon Explorer Scout Unit
Trustee selection methods The Group is managed by the Group Executive (eg. appointed by, elected by) Committee, the members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee meets every month and consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, Section Leaders and Assistants with parent representation from each section.
## **Additional governance issues (Optional information)**
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You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Members of the Executive Committee hold an Enhanced DBS and complete “Essential Information for Executive Committee”, “Safety & Safe-guarding”, “GDPR” and First Aid training within the first 5 months of joining the committee.
The Executive exists to support the Group Scout Leader and is responsible for:
- The maintenance of Group property
- The raising of funds and administration of Group finance
- Insurance of persons, Group property, boats and equipment
- Group public occasions; Licensing
- Assisting in the recruitment of leaders and other adult support
- Appointing sub-committees as required; Group Administrators and Advisors other than those elected
## **Risk and Internal Control**
The Group Executive Committee have identified the following major risks:
## **Damage to the building, property and equipment:**
The Group would request the use of buildings, property, boats and equipment from neighbouring organisations. The Group has sufficient Buildings, Contents and Marine Insurance in place to mitigate against permanent loss.
## **Injury to leaders, helpers, supporters or members:**
The Group, through membership fees, contributes to the Scout Association's national accident insurance policy. The Group has sufficient Personal Accident and Medical Expenses Cover for Helpers and Supporters.
## **Reduced income from fund raising:**
The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Subscription values could increase either temporarily or permanently.
## **Reduction or loss of leaders:**
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of leaders to an
unacceptable level in a section, or the Group as a
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whole, then there would have to be a contraction, consolidation or closure of a section or, in the worst case, the closure of the Group.
## **Reduction or loss of members:**
If there were a reduction in membership of a section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section or, in the worst case, the closure of the Group.
## **Internal Controls:**
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for payments and comprehensive insurance policies to ensure those insurable risks are covered.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Developing skills for life, including teamwork and leadership.
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The method of achieving this is when young people, in partnership with adults, work together with integrity, respect, care, belief and co-operation on a quality youth shaped programme of activities.
A quality programme is challenging, relevant and rewarding for every young person regardless of their abilities, to enjoy and achieve as www.scouts.org.uk/qualitychecker
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Public Benefit Statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Additional details of objectives and activities (Optional information)**
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All adults in Scouting are required to act in accordance with the key policies of The Scout Association. They provide a framework within which we provide safe and inclusive Scouting, in line with our Purpose and Values. Further details can be found at https://scouts.org.uk/por/1fundamentals-of-scouting/
## **Child Protection Policy and Young People First:**
It is the policy of The Scout Association to safeguard the welfare of all members by protecting them from neglect and from physical, sexual and emotional harm. The Yellow Card, Young People First, details the child protection policy and code of practice.
## **The Equal Opportunities Policy:**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
No young person or adult in Scouting should receive less favourable treatment on the basis of: class or socio-economic status; ethnic origin; nationality or race; gender (including gender reassignment); marital or civil partnership status; sexual orientation; disability; pregnancy; political or religious belief (including the absence of belief). All adults and young people in Scouting should seek to practise equality.
## **Anti-Bullying Policy:**
The Scout Association is committed to the prevention of all forms of bullying.
## **The Safety Policy:**
It is the responsibility of all those involved in Scouting to seek to ensure, so far as is reasonably practicable, that all activities are conducted safely, without risk to the safety of participants. The Purple Card, Safe Scouting and Emergency Procedures, details the safety policy and code of practice.
## **The Development Policy:**
The Scout Movement is open to all young people. We are committed to making Scouting available and accessible for all.
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Section D Achievements and performance
**2nd Fareham Group Annual Report 2020 Summary of the main achievements of the 2nd Fareham Beaver Section Annual Report charity during the year 2020 2nd Fareham Cubs Report 2020 Sea Scout Report 2020**
**Sea Dragon Explorer Scout Unit Report 2020 for 2[nd] Fareham AGM**
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## **Section E Financial review**
||**2nd Fareham Sea Scouts**|31 December
2020|||
|---|---|---|---|---|
||Brought Forward from 2019|**£**
**10,290.15**|_£_
_13,406.54_||
||||||
||**INCOME**|**2020**|**_2019_**||
||**All Subs Payments by s/o**|£
10,570.58|_£_
_11,680.00_||
||**Sale of Equipment**|£
10.00|_£_
_60.00_||
||**Donations & Fundraising**|£
688.60|_£_
_3,408.34_||
||**Gift Aid (await HMRC)**|£
-|_£ -_||
||**Camps & Outings**|£
260.00|_£_
_4,408.38_||
||**GoCardless Events**|£
3,988.85|_£_
_7,411.32_||
||**Premises & Grant Funding**|£
10,060.00|_£_
_560.00_||
||**Account Interest**|£
15.08|_£_
_10.07_||
||**TOTAL**|**£**
**25,593.11**|**_£_**
**_27,538.11_**||
||||||
||||||
||**EXPENDITURE**|**2020**|**_2019_**||
||**Premises**|£
185.91|_£_
_1,567.05_||
||**Boats**|£
2,400.03|_£_
_331.99_||
||**Badges & Activities**|£
590.84|_£_
_1,203.54_||
||**Events, Camps & Outings**|£
740.67|_£_
_11,078.98_||
||**Stores & Equipment**|£
1,028.03|_£_
_5,468.33_||
||**Leader Training**|£
-|_£_
_220.00_||
||**Utilities (Gas/Electric/Water)**|£
748.38|_£_
_1,384.49_||
||**Insurance & Licences**|£
2,543.38|_£_
_4,123.12_||
||**Pontoon Rent & Building**
**Loan**|£
6,803.00|_£_
_2,597.00_||
||**Membership & Refunds**|£
5,730.75|_£_
_2,680.00_||
||**Account Charges**|£
-|_£ -_||
||**TOTAL**|**£**
**20,770.99**|**_£_**
**_30,654.50_**||
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**----- Start of picture text -----**
B/F plus Income minus £ £
Expenditure 15,112.27 10,290.15
As 31st December 2020
Community a/c ~ (Cheques & £
Payments) 7,427.61
£
BMM a/c ~ (Subs & Ring Fenced) 20,650.06
£
Petty Cash 59.39
£
28,137.06
£
minus Ring Fenced
11,699.32
£
minus Reserves
8,000.00
£
TOTAL 8,437.74
Brief statement of the charity’s policy on reserves
Reserves Policy:
The Group’s policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall short.
The Group Executive Committee considers that the group should hold a sum
equivalent to 12 months running costs, circa £8,000 to avoid financial difficulties
should there be an unforeseen emergency or other unexpected need for funds.
This amount is reviewed and monitored.
RING FENCED
Detail Amount Reserve Type - Designation
Gift Aid 2019 - 2021(Held in
abeyance) £ - Restricted - Major Project
£ Restricted - Annual Membership to
Subscriptions 3,850.00 TSA
COVID-19 FBC Funding of £
£10,000.00 6,000.00 Restricted - Overheads
£
Restricted 9,850.00
Mel Colson Memorial Fund of £ Unrestricted - Young Person
£779.32 529.32 Development
Private donation of £5 per £
month 60.00 Unrestricted - Premises
£
Arthur Caswell Legacy of £1,000 1,000.00 Unrestricted
Various Scout Hat & Scout Belt £
Rentals 260.00 Unrestricted - Uniform Loan Scheme
£
Unrestricted 1,849.32
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**TOTAL**
**£11,699.3 2**
**£** Utilities, Insurances, Licences, _**Annual Reserve**_ **8,000.00** Membership
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Gift Aid Policy:**
As part of the Group’s strategic planning, the Executive Committee look beyond the annual operational costs and annual budget. When projects or planned expenditure cannot be met from a single year’s income alone then there is a need to build up reserves to meet future expenditure. The Group Executive Committee considers the claiming of Gift Aid every 3 years to be an effective way of building those reserves. Thus, ensuring funding for planned commitments, or designations, that cannot be met by future subscription income alone, e.g. a major asset purchase (new boats), or to a premise project (heating). Enabling the Group to raise further significant amounts through ‘matched funding’ if required.
## **Investment Policy:**
The Group has adopted a risk adverse strategy to the investment of its funds in that any surplus funds are held in an interest-bearing account linked to the Group current account allowing for same-day money transfer. The Group Executive regularly monitors the levels of bank balances and the interest rates received to enable the Group obtains maximum value from its current banking arrangements.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
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**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
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**2nd Fareham Sea Scout Group**
## **2020 Reconciliation**
**----- Start of picture text -----**
Income Jan Feb Mar April May June July Aug Sept Oct Nov Dec
Community £ 4,763.33 £ 851.35 £ 3,058.60 £ 179.66 £ 10,595.79 £ 5.00 £ 5.00 £ 90.13 £ 15.00 £ 5.00 £ 753.39 £ 1,719.20
BMM £ 1,419.50 £ 1,421.58 £ 1,038.24 £ 927.00 £ 869.50 £ 928.37 £ 856.50 £ 841.00 £ 918.95 £ 894.50 £ 430.00 £ 271.52
BANK TOTALS IN £ 6,182.83 £ 2,272.93 £ 4,096.84 £ 1,106.66 £ 11,465.29 £ 933.37 £ 861.50 £ 931.13 £ 933.95 £ 899.50 £ 1,183.39 £ 1,990.72
Accounts Income £ 1,982.83 £ 2,272.93 £ 2,096.84 £ 1,106.66 £ 11,465.29 £ 933.37 £ 861.50 £ 866.13 £ 933.95 £ 899.50 £ 1,183.39 £ 990.72
Accounts Transfers £ 4,200.00 £ - £ 2,000.00 £ - £ - £ - £ - £ 65.00 £ - £ - £ - £ 1,000.00
2020 Accounts Total £ 6,182.83 £ 2,272.93 £ 4,096.84 £ 1,106.66 £ 11,465.29 £ 933.37 £ 861.50 £ 931.13 £ 933.95 £ 899.50 £ 1,183.39 £ 1,990.72
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Expenditure Jan Feb Mar April May June July Aug Sept Oct Nov Dec
Community £ 4,708.93 £ - £ 4,095.63 £ 143.76 £ 3,106.31 £ - £ - £ 574.23 £ 884.07 £ 1,787.37 £ 1,178.69 £ 4,110.00
BMM £ 4,382.00 £ - £ 2,000.00 £ - £ - £ - £ - £ - £ - £ - £ - £ 1,000.00
BANK TOTALS OUT £ 9,090.93 £ - £ 6,095.63 £ 143.76 £ 3,106.31 £ - £ - £ 574.23 £ 884.07 £ 1,787.37 £ 1,178.69 £ 5,110.00
Accounts Expenditure £ 4,890.93 £ - £ 4,095.63 £ 143.76 £ 3,106.31 £ - £ - £ 574.23 £ 884.07 £ 1,787.37 £ 1,178.69 £ 4,110.00
Accounts Transfers £ 4,200.00 £ - £ 2,000.00 £ - £ - £ - £ - £ - £ - £ - £ - £ 1,000.00
2020 Accounts Total £ 9,090.93 £ - £ 6,095.63 £ 143.76 £ 3,106.31 £ - £ - £ 574.23 £ 884.07 £ 1,787.37 £ 1,178.69 £ 5,110.00
£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members of Charity On accounts for the no (if year ended any) Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date: Name: Relevant professional**
1
**IER**
**October 2018**
**qualification(s) or body (if any):**
**Address:**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
## **Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**October 2018**