4[TH] NEW FOREST SOLENT HYTHE SEA SCOUTS TRUSTEE REPORT 2025
Contents
| A) | Reference and administration details........................................................................ 3 |
|---|---|
| B) | Structure, Governance & Management...................................................................... 4 |
| C) | Objectives and activities................................................................................................ 6 |
| D) | Achievement and Past Performance.......................................................................... 8 |
| E) | Financial Review......................................................................................................... 9 |
| E) | Other Optional Information....................................................................................... 11 |
| F) | Declaration................................................................................................................. 12 |
| G) | Receipts and Payment Accounts............................................................................. 14 |
Trustee Report 2025
Page 2 of 18
A) Reference and administration details
Charity Name: 4th Hythe Sea Scouts Registered Charity Number: 302223 Principal Address: Shore Road, Hythe, Southampton, SO45 6DF
TRUSTEES WHO MANAGE THE CHARITY
Sam Russo - Chairperson
Duncan Lyle – Treasurer
Graham Bateson – Trustee
Ollie Taylor-Wood – Trustee
Terrie Rickman – Trustee
Katie Buckmaster – Trustee
Luke Broomfield – Trustee
Zoe Chingell – Trustee Tony White - Trustee
ADVISORS TO THE CHARITY
| Type of advisor | Name | Address |
|---|---|---|
| Bank | Lloyds | Totton,Southampton Branch |
Trustee Report 2025
Page 3 of 18
B) Structure, Governance & Management
TYPE OF GOVERNING DOCUMENT:
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.
HOW CHARITY IS CONSTITUTED:
The Group is a trust established under its rules, which are common to all Scouts.
TRUSTEE SELECTION METHODS:
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
THE TRUSTEE BOARD:
The Group, which is a registered educational charity, is managed by the Trustees of the Charity. As Charity Trustees, they are responsible for complying with legislation applicable to charities, including financial management, accounting and reporting to the Charity Commission as required.
The Trustees are in regular communication and formally meet when necessary. Trustee meetings consist of the appointed roles of Chair, Treasurer and Trustees. New members complete training set out by The Scout Association.
As well as being the primary body responsible under Charity Law, the Trustee Board also exists to support the Scout Leaders in meeting the responsibilities of their appointments and is responsible for:
-
Raising funds and the administration of Group finance.
-
The maintenance and development of Group property and equipment.
-
The insurance of persons, property and equipment.
-
Representing the Group at public events.
-
Assisting in the recruitment of leaders and other adult support.
-
Appointing any sub-committees that may be required.
-
Appointing Group Administrators and Advisers other than those who are elected.
Trustee Report 2025
Page 4 of 18
B) Structure, Governance & Management (cont.)
RISK MANAGEMENT:
The Trustee Board regularly reviews the major risks to which the Group could be exposed. Systems and controls have been established to mitigate these risks where appropriate. The main areas of concern that have been identified are:
FINANCIAL MANAGEMENT:
We have internal controls in place to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to cover the insurable risks.
DAMAGE TO THE BUILDING, PROPERTY AND EQUIPMENT:
In recent years, the Group has upgraded the physical security of the property. The Trustee Board continues to review physical security and has also completed upgrades in 2025. This is in addition to buildings and contents insurance in place to mitigate against permanent or major loss. If required, we would seek the use of buildings, property and equipment from neighboring Scout Groups and organisations.
INJURY TO LEADERS, HELPERS, SUPPORTERS AND MEMBERS:
Through the capitation fees, the Group contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities.
REDUCED INCOME FROM FUNDRAISING:
The Group is primarily reliant upon income from subscriptions and fundraising. We also hold a reserve fund to ensure the continuity of activities for up to 9 months. Subscriptions could be raised to increase the income of the Group, either temporarily or permanently.
REDUCTION OR LOSS OF LEADERS:
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section, or in the worst-case scenario, the complete closure of the Group.
REDUCTION OR LOSS OF MEMBERS:
The Group provides activities for all young people aged 4 to 18. If the membership in a particular section or in the Group as a whole were to drop below a viable level, then there would have to be a contraction, consolidation or closure of that section, or in the worst-case scenario, the complete closure of the Group.
Trustee Report 2025
Page 5 of 18
C) Objectives and activities
SUMMARY OF THE OBJECTIVES OF THE CHARITY SET OUT IN ITS GOVERNING DOCUMENT:
The objectives of the Group are as a unit of The Scout Association.
THE PURPOSE OF SCOUTING
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
THE VALUES OF SCOUTING
As Scouts we are guided by these values:
-
Integrity - We act with integrity; we are honest, trustworthy and loyal.
-
Respect - We have self-respect and respect for others.
-
Care - We support others and take care of the world in which we live.
-
Belief - We explore our faiths, beliefs and attitudes.
-
Co-operation - We make a positive difference; we co-operate with others and make friends.
THE SCOUT METHOD
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun.
-
take part in activities indoors and outdoors.
-
learn by doing.
-
share in spiritual reflection.
Trustee Report 2025
Page 6 of 18
C) Objectives and activities (cont.)
SUMMARY OF THE MAIN ACTIVITIES IN RELATION TO THESE OBJECTIVES
The main activities that are normally undertaken in relation to the above objectives are:
-
Provision of leadership training to facilitate the delivery of excellent Scouting.
-
Provision of land- and water-based Scouting activities.
-
A programme of activities aimed at young people, achieving recognition through being awarded badges.
-
Participation in district and county events and competitions.
-
Participation in conservation projects and civic events, like the St George's Day and Remembrance Day parades.
-
Fundraising to facilitate other activities
PUBLIC BENEFIT STATEMENT
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Trustee Report 2025
Page 7 of 18
D) Achievement and Past Performance
The Group has achieved another successful year, and each section leader has provided a separate report for presentation at the AGM.
Trustee Report 2025
Page 8 of 18
E) Financial Review
FINANCIAL HIGHLIGHTS
The Group performed well during the year ending March 2025. Whilst the income from membership subscriptions did not cover the general running costs of the Group, this was subsidised by alternative income from use of the Scout Hut by community clubs and activities. The income from donations and fundraising for the year and prior years. This enabled investment in equipment, as well as undertaking works to the property to prevent flooding of the Scout Hut. Further works to the property completed during the period also included repairing the Hut floor from recent flood events, upgrading lighting to LED lights, as well as repairing the roof, which was leaking in the kitchen.
A surplus of fundraising remains to fund new (replacement) equipment purchases and investment into the site in accordance with the investment plan agreed by the Trustees.
Towards the end of the financial year, the Trustees met to review forecast expenditure and income from subscriptions and room hires to ensure a balanced budget could be achieved. The conclusion of the review resulted in no adjustment to subscriptions.
At the year-end, the Group held cash reserves of circa £10,000 (excluding money held from fundraising), which is equivalent to approximately 9 months of our average operating expenditure.
THE CHARITY’S PRINCIPAL SOURCES OF FUNDS
The Group’s principal sources of funds are subscriptions and non-subscription income (grants, donations and fundraising). The income from subscriptions is used solely for the provision of the Scouting programme, including the membership (capitation) fee, activities, training, and other costs to run the facility, such as the lease, maintenance, utilities and insurance. Gross subscription income for the year ending March 2025 was £16,426, of which £6,400 was paid out as the annual membership fee. Non-subscription income is used to cover improvements to the facility and for the provision of new equipment. For the year ending March 2025, this income comprised £2,704 from fundraising, £3,576 from donations, £5,335 from other users of the Scout Hut and £809 from other sources of income. There was a net shortfall for the year as a result of expenditure on the Hut. This expenditure was partly met from prior years' fundraising.
INVESTMENT POLICY AND OBJECTIVES
Although the Group's total net income is significant for the year this is short-term as the monies will be spent primarily on updating the Scout Hut and facilities. As a consequence, the Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy for the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The Group Executive regularly monitors the levels of bank balances, and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally, this may involve using an account that requires a period of notice before funds can be withdrawn; before doing so, the Group Executive considers the cash flow requirements.
Trustee Report 2025
Page 9 of 18
E) Financial Review (Cont.)
RESERVES POLICY
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group held reserves of approximately £10,000 against this at year-end, which is equivalent to approximately 9 months' operating expenses (including Scout Association fees).
HOW EXPENDITURE HAS SUPPORTED THE KEY OBJECTIVES OF THE CHARITY:
The Group’s finances are managed and expenditure is prioritised to support the sections to deliver an exciting Scouting programme consistent with the objectives of the report.
-
Funds made available to sections for spending on their programme and activities.
-
Support is provided to leaders to attend training courses and to purchase uniforms.
-
Maintaining the facility in good condition and making improvements as and when our finances permit.
-
Following a replacement programme for boating and camping equipment to ensure all equipment is in a fit condition.
-
Surplus funds are designated to the Group’s priority projects, in addition to grants received for these purposes.
Trustee Report 2025
Page 10 of 18
F) Other Optional Information
-
The Group is embarking on upgrading facilities in line with an expanding Scout section.
-
The Trustees wish it to be noted for future reference that the lease is due for renewal in 2036 and the documentation for this is currently held by Tony White, a Trustee of the Group.
Trustee Report 2025
Page 11 of 18
G) Declaration
The trustees declare that they have approved the Trustee’s Report above on 14th September 2024, and this report is signed on behalf of the charity trustees by:
Sam Russo Chairperson
Trustee Report 2025
Page 12 of 18
APPENDICIES
Trustee Report 2025
Page 13 of 18
Receipts and Payment Accounts
Trustee Report 2025
Page 14 of 18
| income | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Activity Equipment | 12.89 | 0.00 | |
| Bank Interest | 285.51 | 240.05 | |
| Donation | 3,576.00 | 3,410.00 | |
| Events | 12,215.00 | 11,451.00 | |
| Events - Beavers | 739.00 | 1,110.00 | |
| Events - Cubs | 114.00 | 180.00 | |
| Events - Explorers | 390.00 | 570.00 | |
| Events - Group | 2,600.00 | 0.00 | |
| Events - Scouts | 280.00 | 1,186.00 | |
| Events - Squirrels | 464.00 | 285.00 | |
| Fundraising | 2,704.17 | 14,069.28 | |
| Group shop | 510.49 | 1,331.16 | |
| Meetings | 5,335.00 | 5,443.00 | |
| Membership Fees | 16,427.50 | 13,215.00 | |
| Total income | 45,653.56 | 52,490.49 |
Trustee Report 2025
Page 15 of 18
| Expense | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Activity Equipment | |||
| Admin | 205.92 | 264.97 | |
| Badges | 502.34 | 938.31 | |
| Bank Fees | 849.92 | 752.36 | |
| Boating - Equipment | 868.44 | 1,255.80 | |
| Boating - Fuel | 164.24 | 141.76 | |
| Capital Expenditure | 3,813.60 | 0.00 | |
| Equipment | 726.39 | 2,183.65 | |
| Events | 12,024.00 | 13,746.55 | |
| Events - Beavers | 96.00 | 860.00 | |
| Events - Cubs | 33.00 | 0.00 | |
| Events - Explorers | 0.00 | 885.00 | |
| Events - Group | 3,403.53 | 0.00 | |
| Events - Scouts | 0.00 | 120.00 | |
| Events - Squirrels | 80.00 | 75.00 | |
| Fundraising | 118.21 | 650.09 | |
| Insurance | 3,424.81 | 5,386.72 | |
| Membership Costs | 6,400.00 | 6,612.00 |
Trustee Report 2025
Page 16 of 18
| Expense | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Rent | 400.00 | 200.00 | |
| Training | 182.50 | 498.20 | |
| Uniform | 308.74 | 679.78 | |
| Utilities | 350.86 | 341.05 | |
| Venue Maintenance | 9,147.19 | 4,160.23 | |
| Total expenditure | 46,138.77 | 42,932.44 | |
| Account balances | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Treasurers Account | 3,599.50 | 2,007.16 | |
| Fundraising Account | 11,218.78 | 14,213.45 | |
| Equals | 1,030.97 | 990.27 | |
| Reserve Account | 13,494.32 | 12,617.90 | |
Trustee Report 2025
Page 17 of 18
| Summary | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Account balance brought forward | 29,828.78 | 20,270.73 | |
| Total income | 45,653.56 | 52,490.49 | |
| Total expenditure | (46,138.77) | 42,932.44 | |
| Net income | (485.21) | 9,558.05 | |
| Account balance carried forward | 29,343.57 | 29,828.78 |
REPORT ENDS
Trustee Report 2025
Page 18 of 18
4[TH] NEW FOREST SOLENT HYTHE SEA SCOUTS TRUSTEE REPORT 2025
Contents
| A) | Reference and administration details........................................................................ 3 |
|---|---|
| B) | Structure, Governance & Management...................................................................... 4 |
| C) | Objectives and activities................................................................................................ 6 |
| D) | Achievement and Past Performance.......................................................................... 8 |
| E) | Financial Review......................................................................................................... 9 |
| E) | Other Optional Information....................................................................................... 11 |
| F) | Declaration................................................................................................................. 12 |
| G) | Receipts and Payment Accounts............................................................................. 14 |
Trustee Report 2025
Page 2 of 18
A) Reference and administration details
Charity Name: 4th Hythe Sea Scouts Registered Charity Number: 302223 Principal Address: Shore Road, Hythe, Southampton, SO45 6DF
TRUSTEES WHO MANAGE THE CHARITY
Sam Russo - Chairperson
Duncan Lyle – Treasurer
Graham Bateson – Trustee
Ollie Taylor-Wood – Trustee
Terrie Rickman – Trustee
Katie Buckmaster – Trustee
Luke Broomfield – Trustee
Zoe Chingell – Trustee Tony White - Trustee
ADVISORS TO THE CHARITY
| Type of advisor | Name | Address |
|---|---|---|
| Bank | Lloyds | Totton,Southampton Branch |
Trustee Report 2025
Page 3 of 18
B) Structure, Governance & Management
TYPE OF GOVERNING DOCUMENT:
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.
HOW CHARITY IS CONSTITUTED:
The Group is a trust established under its rules, which are common to all Scouts.
TRUSTEE SELECTION METHODS:
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
THE TRUSTEE BOARD:
The Group, which is a registered educational charity, is managed by the Trustees of the Charity. As Charity Trustees, they are responsible for complying with legislation applicable to charities, including financial management, accounting and reporting to the Charity Commission as required.
The Trustees are in regular communication and formally meet when necessary. Trustee meetings consist of the appointed roles of Chair, Treasurer and Trustees. New members complete training set out by The Scout Association.
As well as being the primary body responsible under Charity Law, the Trustee Board also exists to support the Scout Leaders in meeting the responsibilities of their appointments and is responsible for:
-
Raising funds and the administration of Group finance.
-
The maintenance and development of Group property and equipment.
-
The insurance of persons, property and equipment.
-
Representing the Group at public events.
-
Assisting in the recruitment of leaders and other adult support.
-
Appointing any sub-committees that may be required.
-
Appointing Group Administrators and Advisers other than those who are elected.
Trustee Report 2025
Page 4 of 18
B) Structure, Governance & Management (cont.)
RISK MANAGEMENT:
The Trustee Board regularly reviews the major risks to which the Group could be exposed. Systems and controls have been established to mitigate these risks where appropriate. The main areas of concern that have been identified are:
FINANCIAL MANAGEMENT:
We have internal controls in place to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to cover the insurable risks.
DAMAGE TO THE BUILDING, PROPERTY AND EQUIPMENT:
In recent years, the Group has upgraded the physical security of the property. The Trustee Board continues to review physical security and has also completed upgrades in 2025. This is in addition to buildings and contents insurance in place to mitigate against permanent or major loss. If required, we would seek the use of buildings, property and equipment from neighboring Scout Groups and organisations.
INJURY TO LEADERS, HELPERS, SUPPORTERS AND MEMBERS:
Through the capitation fees, the Group contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities.
REDUCED INCOME FROM FUNDRAISING:
The Group is primarily reliant upon income from subscriptions and fundraising. We also hold a reserve fund to ensure the continuity of activities for up to 9 months. Subscriptions could be raised to increase the income of the Group, either temporarily or permanently.
REDUCTION OR LOSS OF LEADERS:
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section, or in the worst-case scenario, the complete closure of the Group.
REDUCTION OR LOSS OF MEMBERS:
The Group provides activities for all young people aged 4 to 18. If the membership in a particular section or in the Group as a whole were to drop below a viable level, then there would have to be a contraction, consolidation or closure of that section, or in the worst-case scenario, the complete closure of the Group.
Trustee Report 2025
Page 5 of 18
C) Objectives and activities
SUMMARY OF THE OBJECTIVES OF THE CHARITY SET OUT IN ITS GOVERNING DOCUMENT:
The objectives of the Group are as a unit of The Scout Association.
THE PURPOSE OF SCOUTING
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
THE VALUES OF SCOUTING
As Scouts we are guided by these values:
-
Integrity - We act with integrity; we are honest, trustworthy and loyal.
-
Respect - We have self-respect and respect for others.
-
Care - We support others and take care of the world in which we live.
-
Belief - We explore our faiths, beliefs and attitudes.
-
Co-operation - We make a positive difference; we co-operate with others and make friends.
THE SCOUT METHOD
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun.
-
take part in activities indoors and outdoors.
-
learn by doing.
-
share in spiritual reflection.
Trustee Report 2025
Page 6 of 18
C) Objectives and activities (cont.)
SUMMARY OF THE MAIN ACTIVITIES IN RELATION TO THESE OBJECTIVES
The main activities that are normally undertaken in relation to the above objectives are:
-
Provision of leadership training to facilitate the delivery of excellent Scouting.
-
Provision of land- and water-based Scouting activities.
-
A programme of activities aimed at young people, achieving recognition through being awarded badges.
-
Participation in district and county events and competitions.
-
Participation in conservation projects and civic events, like the St George's Day and Remembrance Day parades.
-
Fundraising to facilitate other activities
PUBLIC BENEFIT STATEMENT
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Trustee Report 2025
Page 7 of 18
D) Achievement and Past Performance
The Group has achieved another successful year, and each section leader has provided a separate report for presentation at the AGM.
Trustee Report 2025
Page 8 of 18
E) Financial Review
FINANCIAL HIGHLIGHTS
The Group performed well during the year ending March 2025. Whilst the income from membership subscriptions did not cover the general running costs of the Group, this was subsidised by alternative income from use of the Scout Hut by community clubs and activities. The income from donations and fundraising for the year and prior years. This enabled investment in equipment, as well as undertaking works to the property to prevent flooding of the Scout Hut. Further works to the property completed during the period also included repairing the Hut floor from recent flood events, upgrading lighting to LED lights, as well as repairing the roof, which was leaking in the kitchen.
A surplus of fundraising remains to fund new (replacement) equipment purchases and investment into the site in accordance with the investment plan agreed by the Trustees.
Towards the end of the financial year, the Trustees met to review forecast expenditure and income from subscriptions and room hires to ensure a balanced budget could be achieved. The conclusion of the review resulted in no adjustment to subscriptions.
At the year-end, the Group held cash reserves of circa £10,000 (excluding money held from fundraising), which is equivalent to approximately 9 months of our average operating expenditure.
THE CHARITY’S PRINCIPAL SOURCES OF FUNDS
The Group’s principal sources of funds are subscriptions and non-subscription income (grants, donations and fundraising). The income from subscriptions is used solely for the provision of the Scouting programme, including the membership (capitation) fee, activities, training, and other costs to run the facility, such as the lease, maintenance, utilities and insurance. Gross subscription income for the year ending March 2025 was £16,426, of which £6,400 was paid out as the annual membership fee. Non-subscription income is used to cover improvements to the facility and for the provision of new equipment. For the year ending March 2025, this income comprised £2,704 from fundraising, £3,576 from donations, £5,335 from other users of the Scout Hut and £809 from other sources of income. There was a net shortfall for the year as a result of expenditure on the Hut. This expenditure was partly met from prior years' fundraising.
INVESTMENT POLICY AND OBJECTIVES
Although the Group's total net income is significant for the year this is short-term as the monies will be spent primarily on updating the Scout Hut and facilities. As a consequence, the Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy for the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The Group Executive regularly monitors the levels of bank balances, and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally, this may involve using an account that requires a period of notice before funds can be withdrawn; before doing so, the Group Executive considers the cash flow requirements.
Trustee Report 2025
Page 9 of 18
E) Financial Review (Cont.)
RESERVES POLICY
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group held reserves of approximately £10,000 against this at year-end, which is equivalent to approximately 9 months' operating expenses (including Scout Association fees).
HOW EXPENDITURE HAS SUPPORTED THE KEY OBJECTIVES OF THE CHARITY:
The Group’s finances are managed and expenditure is prioritised to support the sections to deliver an exciting Scouting programme consistent with the objectives of the report.
-
Funds made available to sections for spending on their programme and activities.
-
Support is provided to leaders to attend training courses and to purchase uniforms.
-
Maintaining the facility in good condition and making improvements as and when our finances permit.
-
Following a replacement programme for boating and camping equipment to ensure all equipment is in a fit condition.
-
Surplus funds are designated to the Group’s priority projects, in addition to grants received for these purposes.
Trustee Report 2025
Page 10 of 18
F) Other Optional Information
-
The Group is embarking on upgrading facilities in line with an expanding Scout section.
-
The Trustees wish it to be noted for future reference that the lease is due for renewal in 2036 and the documentation for this is currently held by Tony White, a Trustee of the Group.
Trustee Report 2025
Page 11 of 18
G) Declaration
The trustees declare that they have approved the Trustee’s Report above on 14th September 2024, and this report is signed on behalf of the charity trustees by:
Sam Russo Chairperson
Trustee Report 2025
Page 12 of 18
APPENDICIES
Trustee Report 2025
Page 13 of 18
Receipts and Payment Accounts
Trustee Report 2025
Page 14 of 18
| income | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Activity Equipment | 12.89 | 0.00 | |
| Bank Interest | 285.51 | 240.05 | |
| Donation | 3,576.00 | 3,410.00 | |
| Events | 12,215.00 | 11,451.00 | |
| Events - Beavers | 739.00 | 1,110.00 | |
| Events - Cubs | 114.00 | 180.00 | |
| Events - Explorers | 390.00 | 570.00 | |
| Events - Group | 2,600.00 | 0.00 | |
| Events - Scouts | 280.00 | 1,186.00 | |
| Events - Squirrels | 464.00 | 285.00 | |
| Fundraising | 2,704.17 | 14,069.28 | |
| Group shop | 510.49 | 1,331.16 | |
| Meetings | 5,335.00 | 5,443.00 | |
| Membership Fees | 16,427.50 | 13,215.00 | |
| Total income | 45,653.56 | 52,490.49 |
Trustee Report 2025
Page 15 of 18
| Expense | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Activity Equipment | |||
| Admin | 205.92 | 264.97 | |
| Badges | 502.34 | 938.31 | |
| Bank Fees | 849.92 | 752.36 | |
| Boating - Equipment | 868.44 | 1,255.80 | |
| Boating - Fuel | 164.24 | 141.76 | |
| Capital Expenditure | 3,813.60 | 0.00 | |
| Equipment | 726.39 | 2,183.65 | |
| Events | 12,024.00 | 13,746.55 | |
| Events - Beavers | 96.00 | 860.00 | |
| Events - Cubs | 33.00 | 0.00 | |
| Events - Explorers | 0.00 | 885.00 | |
| Events - Group | 3,403.53 | 0.00 | |
| Events - Scouts | 0.00 | 120.00 | |
| Events - Squirrels | 80.00 | 75.00 | |
| Fundraising | 118.21 | 650.09 | |
| Insurance | 3,424.81 | 5,386.72 | |
| Membership Costs | 6,400.00 | 6,612.00 |
Trustee Report 2025
Page 16 of 18
| Expense | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Rent | 400.00 | 200.00 | |
| Training | 182.50 | 498.20 | |
| Uniform | 308.74 | 679.78 | |
| Utilities | 350.86 | 341.05 | |
| Venue Maintenance | 9,147.19 | 4,160.23 | |
| Total expenditure | 46,138.77 | 42,932.44 | |
| Account balances | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Treasurers Account | 3,599.50 | 2,007.16 | |
| Fundraising Account | 11,218.78 | 14,213.45 | |
| Equals | 1,030.97 | 990.27 | |
| Reserve Account | 13,494.32 | 12,617.90 | |
Trustee Report 2025
Page 17 of 18
| Summary | 2024-2025 | 2023-2024 | |
|---|---|---|---|
| Account balance brought forward | 29,828.78 | 20,270.73 | |
| Total income | 45,653.56 | 52,490.49 | |
| Total expenditure | (46,138.77) | 42,932.44 | |
| Net income | (485.21) | 9,558.05 | |
| Account balance carried forward | 29,343.57 | 29,828.78 |
REPORT ENDS
Trustee Report 2025
Page 18 of 18
LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Scrutineer's report to the trustees
Scrutineer's Report to the Trustees of 4[th] Hythe Sea Scouts
I report on the accounts of the Group/District for the year ended 31 March 2025
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts for the year ending 31 March 2025.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: .............Ian Briant.......................................................................... Address: ..........Highfield Court................................................................ ..........................Tollgate........................................................................... ..........................Chandlers Ford, Eastleigh............................................... ..........................SO53 3TY....................................................................... Date: .................17 November 2025.........................................................