## REPORT AND ACCOUNTS 

for the year ended 31 DECEMBER 2023 




## **Independent Examiner’s Report to the Trustees of Butchers Coppice Scout Campsite** 

**Charity Name** : Butchers Coppice Scout Campsite **Charity Number** : 302206 **Year Ended** : 31 December 2023 

I report to the trustees on my examination of the financial records of the above charity for the year ended 31 December 2023. 

## **Responsibilities and Basis of Report** 

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I have been appointed as independent examiner under section 145 of the Act and report in accordance with section 145(5) and 145(3) of the Act. My responsibility is to: 

- Examine the accounts under section 145 of the Act, 

- Follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act, and 

- State whether particular matters have come to my attention. 

## **Independent Examiner’s Statement** 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination which give me cause to believe that in any material respect: 

- Accounting records were not kept in accordance with section 130 of the Act. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## **Independent Examiner’s Signature** 

Signed: 

Name: Clare Green 

Qualification: Association of Chartered Certified Accountants 

Address: Suite 15, 1 Ensbury Park Road, Bournemouth, BH9 2SQ 

Date: 18[th] November 2024 



|**Butchers Coppice**<br>**INCOME**<br>site fees<br>income from tuck shop<br>interest<br>From District<br>miscellaneous<br>Coppice Purchases<br>TOTAL INCOME<br>**EXPENDITURE**<br>activity costs<br>admin expenses<br>cleaning & refuse<br>equipment<br>one-off projects<br>utilities<br>staff<br>insurance<br>maintenance<br>rates<br>TOTAL EXPENDITURE<br>Transfer to Bournemouth District Scouts<br>**TRADING PROFIT FOR THE YEAR**|**2022**<br>163727.69<br>21139.42<br>141.67<br>0.00<br>0.00<br>**185008.78**<br>21124.72<br>163884.06<br>12444.44<br>3618.94<br>0.00<br>0.00<br>0.00<br>24716.10<br>60408.72<br>4145.82<br>22527.35<br>0.00<br>**127861.37**<br>**36022.69**|**2023**<br>134098.06<br>3646.89<br>2147.90<br>0.00<br>0.00|
|---|---|---|
|||**139892.85**<br>0.00|
|||139892.85<br>7351.58<br>2608.34<br>0.00<br>0.00<br>0.00<br>27007.02<br>81731.71<br>456.69<br>28482.95<br>0.00|
|||**147638.29**|
|||**(7745.44)**|





## **Other Centres** 

|**Other Centres**|||
|---|---|---|
|**INCOME**<br>site fees<br>other income<br>TOTAL INCOME<br>**EXPENDITURE**<br>utilities<br>insurance<br>maintenance<br>mooring fee (pontoon licence)<br>rates<br>rent<br>TOTAL EXPENDITURE<br>Transfer to Bournemouth District Scouts<br>**TRADING PROFIT FOR THE YEAR**|**2022**<br>14069.06<br>**14069.06**<br>2558.03<br>2850.30<br>4104.62<br>0.00<br>1223.32<br>0.00<br>**10736.27**<br>**3332.79**|**2023**<br>21790.00|
|||**21790.00**<br>3069.52<br>2934.48<br>4365.59<br>0.00<br>916.33<br>0.00|
|||**11285.92**|
|||**10504.08**|





## **Scout Shop** 

|**Scout Shop**|||
|---|---|---|
|**INCOME**<br>sales<br>cost of sales<br>TOTAL INCOME<br>**EXPENDITURE**<br>bank charges<br>depreciation<br>stationery<br>sundries<br>TOTAL EXPENDITURE<br>Transfer to Bournemouth District Scouts<br>**TRADING PROFIT FOR THE YEAR**|**2022**<br>36138.41<br>(34120.89)<br>**2017.52**<br>1907.02<br>0.00<br>3.60<br>73.05<br>**1983.67**<br>0.00<br>**33.85**|**2023**<br>37899.13<br>(24876.98)|
|||**13022.15**<br>1734.17<br>0.00<br>0.00<br>3.87|
|||**1738.04**<br>5000.00|
|||**6284.11**|





|**_BALANCE SHEET_**<br>Freehold Land & Buildings, Butchers Coppice, at cost<br>Freehold Land & Buildings, Perch Pool, at cost<br>Fixtures & Fittings at N B V<br>BANK ACCOUNTS<br>Bank Deposit Account<br>Bank Current Account (coppice)<br>Bank Current Account (lloyds)<br>Bank Current Account (shop)<br>Other Debtors & Prepayments<br>cash in hand (coppice)<br>cash in hand (shop)<br>stock (shop)<br>stock (campsite)<br>Current assets<br>To Be analysed<br>Current Liabilities<br>future deposits<br>Other<br>Total Assets<br>Campsite Reserve B/F<br>Surplus this year<br>Scout Shop Reserve B/F<br>Surplus this year<br>Other Centres Reserve B/F<br>Surplus this year<br>**NET RESERVES**|**2022**<br>8498.41<br>40786.00<br>0.00<br>49284.41<br>100000.00<br>2968.99<br>100.00<br>4959.74<br>221.90<br>82.66<br>0.00<br>0.00<br>108333.29<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>157617.70<br>144722.32<br>36022.69<br>180745.01<br>11205.38<br>33.85<br>11239.23<br>(37699.33)<br>3332.79<br>(34366.54)<br>**157617.70**|**2023**<br>8498.41<br>40786.00<br>0.00|
|---|---|---|
|||49284.41|
|||100675.38<br>5274.15<br>100.00<br>11326.51<br>0.00<br>0.00<br>0.00<br>0.00|
|||117376.04|
|||0.00|
|||0.00|
|||0.00<br>0.00|
|||0.00|
||||
|||166660.45|
|||180745.01<br>(7745.44)|
|||172999.57|
|||11239.23<br>6284.11|
|||17523.34|
|||(34366.54)<br>10504.08|
|||(23862.46)|
||||
|||**166660.45**|





## Annual Report 2023 

2023 was another good year of recovery with the campsite welcoming groups from both the UK and oversees.  We also welcomed a large variety of local youth groups and schools for residentials. 

Regular bookings of some of our centres have been consistent and have provided all yearround income and our usual influx of visitors in the school holidays made for a really busy six weeks in the July-August period. 

Unfortunately, there was a change of leadership at District level at the end of September and the decision was made to close the site to visitors, a decision which lasted until year end.  As a direct consequence of this closure, the site ended the year with an overall loss of £7745. 

Looking ahead to 2024 and beyond, it is our aim to re-invest some of our capital into upgrading / replacing some elements of the site to ensure its future use. 

Sue Volunteer Site Manager