1st Bishop's Waltham (St Peter's) Scout Group
Trustees !" Annual Report and Accounts For the financial year 1 April 2024 to 31 March 2025
Registered charity 302205
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Trustees !" Annual Report
For period 01/04/2024 to 31/03/2025
SecGon A – Reference and AdministraGon details
| Charity name | 1st Bishop's Waltham (St Peter's) Scout Group |
|---|---|
| Also known as | Bishop's Waltham Scout Group |
| Registered charity number | 302205 |
| Scout HQ registraGon number |
10012665 |
| Charity’s principal address | Scout Hut, Hoe Road RecreaCon Ground, Hoe Road, Bishop’s Waltham SO32 1DU |
Names of charity trustees who manage the charity
| Trustee Name | Ofce (if any) | Dates acted if not for whole year | |
|---|---|---|---|
| 1 | Adrian Pashley | Chair | |
| 2 | Nicholas WoolleM |
Group Lead Volunteer | |
| 3 | Ralph Bolton | Treasurer | |
| 4 | Richard PyecroQ | Parent representaCve | |
| 5 | Caroline Brownlie |
Parent representaCve | |
| 6 | Hayley McCallion |
Parent representaCve | |
| 7 | Natalie Harper | Parent representaCve | Co-opted 3 October 2024 |
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Names and addresses of advisors
| Type of advisor | Name | Address |
|---|---|---|
| Independent Examiner | Colin Outlaw (Chartered Accountant) |
Harvest Barn, Hoe Road, Bishop's Waltham, SO32 |
| Bank | Lloyds Bank | ~~1DS~~ Hedge End Branch, St John's Road, Southampton SO304QU |
Property held by custodian trustee
The Group operates from the Scout Hut, Hoe Road RecreaCon Ground, Bishop's Waltham, SO32 1DU. The Group occupies the land on which the Scout Hut is constructed under the terms of a lease with Bishop's Waltham Parish Council. The lease is for a maximum term of 20 years commencing from 3 January 2020.
The Scout AssociaCon Trust CorporaCon (a company limited by guarantee and registered charity number 306102) holds the leasehold Ctle as custodian trustee on trust for the Group.
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SecGon B – Structure, Governance and Management
DescripGon of the charity ! s trusts
Type of governing document
The Group's governing documents are those of the Scout AssociaCon. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the AssociaCon and the Policy, OrganisaCon and Rules (POR) of The Scout AssociaCon.
The Group has adopted the model consCtuCon for a Scout Group (except Scotland) set out in Chapter 5c.1 of POR (Spring 2025 EdiCon) (previously secCon 5.4 of the Autumn 2024 ediCon of POR).
How the charity is consGtuted
The Group is a charitable unincorporated associaCon governed by the rules set out in POR (Spring 2025 EdiCon) which are common to all Scout Groups. These rules provide for:
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The Group to be managed and administered by a Trustee Board.
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The Trustee Board to be accountable to the Group Scout Council.
Trustee selecGon methods
I n accordance with POR (Rule 5b. 3.3. 9), the Trustees are:
.
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The Group Lead Volunteer (previously known as the Group Scout Leader) by virtue of their role in Scouts (ex officio).
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Those appointed by the Scout Council at their Annual General MeeCng (AGM) for an iniCal period of no longer than three years (subject to re-appointment for further periods of up to nine years).
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Those co-opted by the Trustee Board for an iniCal period of 12 months (subject to reappointment either by the Trustee Board or Scout Council at the AGM for further periods of up to nine years).
AddiGonal governance issues
The Group is managed by a Trustee Board, the members of which are the charity trustees of the Scout Group whose charitable objects are to acCvely engage and support young people in their personal development, empowering them to make a posiCve contribuCon to society (Rule 5c.1.2.1, POR).
As charity trustees they are responsible for complying with legislaCon applicable to chariCes. This includes the registraCon, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of a maximum of 12 and a minimum of 5 Trustees (Rule 5b.3.3.1, POR):
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Group Lead Volunteer (ex officio).
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Chair (as appointed by the Group Scout Council at the AGM).
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Group Treasurer (as appointed by the Group Scout Council at the AGM).
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Appointed Trustees (as appointed by the Group Scout Council at the AGM).
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Co-opted Trustees (as co-opted annually by the Trustee Board)
The Denewulf District Commissioner, Denewulf District Chair and Hampshire County Commissioner each have the right to aMend the Trustee Board's meeCngs.
The Trustee Board meets at least three Cmes per year (once every school term).
The Trustees support the Group's volunteers to run high-qualify and safe programmes that give young people skills for life.
All Trustees are required to complete mandatory Scout AssociaCon training (Growing Roots: Safety, Safeguarding, CreaCng inclusion, Data protecCon in Scouts and Who we are and what we do).
The Trustee Board must act collecCvely in the charity!s best interests, acCng with reasonable care and skill and taking steps to be confident that:
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The charity is:
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well managed;
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carrying out its purposes for the public benefit;
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complying with the charity’s governing document and the law;
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managing the charity’s resources responsibly; and
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operaCng in compliance with POR.
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Young people are meaningfully involved in decision making at all levels.
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There are sufficient resources (funds, people, property and equipment) available to meet the planned work of the Group, including delivery of the high-quality programme and resource requirements of the training programme.
All Trustees gave their Cme freely and received no remuneraCon or expenses for carrying out their duCes as charity trustees during the financial year. No Trustee received any benefit by way of financial assistance from the Group to pay subscripCons or acCvity fees during the financial year.
Risk and Internal Control
The Trustee Board has idenCfied the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to miCgate against them.
- Damage to the Scout Hut, property and equipment - the Group would request the use of buildings, property and equipment from neighbouring organisaCons such as the
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church, Parish Council and other Scout Groups. The Trustee Board considers that the Group has sufficient buildings and contents insurance in place to miCgate against permanent loss. Regular safety checks are carried out at the Scout Hut. The fire safety equipment and gas appliances in the Scout Hut are serviced annually.
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Injury to leaders, helpers, supporters and members - the Group, through the capitaCon fees, contributes to the Scout AssociaCon's naConal accident insurance policy. All leaders undertake compulsory training and risk assessments are undertaken in respect of the Group's acCviCes. A qualified first aider is present at Group acCviCes.
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Reduced income from fundraising - the Group is primarily reliant upon income from subscripCons and fundraising. The Group holds a reserve to ensure the conCnuity of acCviCes should there be a major reducCon in income. The Trustee Board could raise the value of subscripCons to increase the income to the Group on an ongoing basis, either temporarily or permanently.
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ReducGon or loss of leaders - the Group is totally reliant upon volunteers to run and administer the acCviCes of the group. If there was a reducCon in the number of leaders to an unacceptable level in a parCcular secCon or the Group as a whole, then there would have to be a contracCon, consolidaCon, or closure of a secCon. In the worst-case scenario, the complete closure of the Group.
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ReducGon or loss of members - the Group provides acCviCes for young people aged 6 to 14 years. If there was a reducCon in membership in a secCon or the Group as a whole, then there would have to be a contracCon, consolidaCon, or closure of a secCon. In the worst-case scenario, the complete closure of the Group.
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SecGon C – ObjecGves and acGviGes
Summary of the objecGves of the charity set out in its governing document
The Purpose of ScouGng
The purpose of ScouCng is to acCvely engage and support young people in their personal development, empowering them to make a posiCve contribuCon to society (Rule 5c.1.2.1, POR).
The Values of ScouGng
As Scouts we are guided by these values:
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Integrity - we act with integrity; we are honest, trustworthy and loyal.
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Respect - we have self-respect and respect for others.
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Care - we support others and take care of the world in which we live.
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Belief - we explore our faiths, beliefs and ajtudes.
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Co-operaGon - we make a posiCve difference; we co-operate with others and make friends.
The Scout Method
Our development of young people takes place when the young people, in partnership with adults, work together based on the values of ScouCng and:
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Enjoy what they are doing and have fun.
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Take part in acCviCes indoors and outdoors.
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Learn by doing.
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Share in spiritual reflecCon.
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Take responsibility and make choices.
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Undertake new and challenging acCviCes.
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Make and live by their Promise.
Summary of the main acGviGes in relaGon to these objecGves
The Group promotes the development of young people in achieving their full physical, intellectual, social and spiritual potenCals, as individuals, as responsible ciCzens and as members of their local naConal and internaConal communiCes.
The Group operates three Beaver colonies (Hawkeye, Malak and Ringtail), two Cub packs (Diamond and Wolf) and two Scout troops (Gunners and Admirals Own). SecCons meet weekly in the evenings during term Cme, with addiConal events and acCviCes being run at weekends throughout the year.
We provide an enjoyable, balanced programme of acCviCes, based on the Scout Promise and Scout Law, and guided by adult leadership.
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AddiGonal details of the objecGves and acGviGes
The Group has an informal policy of providing financial assistance to families who struggle to afford either termly subscripCons or extras (such as, fees for aMending camps and other events). Parents and carers are invited to discuss their circumstances (in confidence) with the relevant secCon leader, the Group Lead Volunteer, or Group Chair.
The Group is run enCrely by unpaid volunteers - leaders, Trustees and parent helpers.
The Group advances both educaCon and ciCzenship and community development for the benefit of the public. Our principal beneficiaries are:
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Young people aged 6 to 14 years resident in Bishop's Waltham and the surrounding area, who parCcipate in our ScouCng acCviCes.
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Adults resident in Bishop's Waltham and the surrounding area, who volunteer for leadership roles within the Group and receive training and support from the ScouCng network.
In managing and administraCng the Group's resources, operaCons and acCviCes, the Trustee Board kept in mind the Charity Commission's guidance on public benefit.
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SecGon D - Achievements and performance
Summary of the main achievements of the charity during this year
2024/25 was another successful year for the Group.
In January 2025, the Group had a total of 170 young people as members (compared to 177 in January 2024):
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43 Beavers (6-8 years):
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Hawkeye: 18
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Malak: 11
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Ringtail: 14
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62 Cubs (8-10.5 years):
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Diamond: 36
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Wolf: 26
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65 Scouts (10.5 to 14 years):
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Gunners: 32
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Admirals Own: 33
The Group also operates a waiCng list for places.
Alongside its regular weekly term Cme programme, the Group organised or took part in the following key events and acCviCes:
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Scout ExpediGon weekend , New Forest (19 to 19 May 2024).
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Bear Grylls Camp , Lyon’s Copse (7 to 9 June 2024) - aMended by 120 young people across all secCons.
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Cub Cooking Camp , Woodend (13 to 14 July 2024).
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Scout Summer Camp , Bodmin, Cornwall (10 to 17 August 2024).
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Jamboree on the internet (JOTI)(20 to 23 October 2023).
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Cubs weekend trip to London (24 to 26 November 2023).
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Group sleepover at Winchester Science Centre (13 January 2024) – aMended by 124 young people across all secCons.
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Scout Monopoly Run in London (1 March 2025) – aMended by over 50 Scouts and Leaders.
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Beaver Sleepover at Jubilee Hall, Bishop’s Waltham (22 to 23 March 2025).
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Cub AcGvity Day and Sleepover at the Scout Hut (22 to 23 March 2025).
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The Group also parCcipated in, or contributed to, local community and Denewulf District events, including:
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District St George's Day Parade , Fareham (21 April 2024).
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B ishop’s Waltham in Bloom compeCCon (25 May 2024).
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D-Day 80th Anniversary event , Bishop’s Waltham Palace Grounds (6 June 2024).
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Denewulf District Beaver Fun Day , Droxford (14 September 2024).
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Evereb's Copse Working Day (14 September 2024).
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Remembrance Day Parade , Bishop's Waltham (12 November 2024).
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Lyon’s Copse Clean-up Weekend (29 to 30 March 2025)..
Other notable achievements in the year included:
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Beaver and Cub leaders completed nights away permits.
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Recruitment of new leaders for Beavers, Cubs and Scout secCons.
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ArCcles published regularly in the Bishop's Waltham Parish Magazine highlighCng the Group's acCviCes and achievements.
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A successful Scout Hut maintenance morning (13 October 2024).
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Holding the Group's Annual General MeeCng and family quiz (15 September 2024).
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Fundraising iniCaCves:
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Plant and Cake sale, Red Lion Street (11 May 2024).
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Bishop's Waltham Carnival (8 June 2024).
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St Peter's Church Country Fayre (21 September 2024).
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Bishop's Waltham Junior School Community Fireworks (2 November 2024).
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Bishop's Waltham Christmas Fayre (28 November 2024).
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SecGon E - Financial review
Treasurer's report
The Group's financial posiCon at the end of the 2024/25 financial year was robust.
In the year ending 31 March 2025, the Group had an operaCng surplus of £4,829 (£1,326 in 2023/24), flaMered by a late donaCon of £3,000 received from Bishop’s Waltham Rotary to fund improvements to the Scout Hut (sound proof panels, new cooker and blinds). £2,242 of this sum has been spent on sound proof panels, leaving a sum of £758 at the year end which will be used to fund the other items in the 2025/26 financial year.
Other points of note:
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Paid for events/camps are shown as an income line in ‘Receipts’ with a corresponding expenditure line in ‘Payments’. In reality these two net out, as the Group aims to recover costs on all acCviCes to which parents are asked to contribute. This year there was a surplus of £1,094, principally from Scout Summer Camp, which will be used to replace broken kit in the 2024/25 financial year.
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The Group’s fundraising iniCaCves in the financial year were parCcularly successful, with £2,872 being raised (£2,433 in 2023/24).
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The Group’s reserves were now on higher interest fixed term deposit, resulCng in £887 interest (£212 in 2023/24).
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UCliCes costs decreased due to a refund of accumulated credit balances at the end of a three-year electricity contract (£875 compared to £1,241 in 2023/24).
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Pre-paid expense cards were issued to all secCons within the Group and the Group Lead Volunteer. These have greatly simplified reclaiming expenditure while maintaining appropriate oversight. The unspent balance on these cards is shown as a cash credit.
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ValuaCons of both the Scout Hut and the Group’s equipment in the accounts are reported as insured values and are therefore noConal.
Reserves Policy
As at 31 March 2025, the Group held £1,430 in unrestricted cash funds, with a further £30,267 allocated to a separate deposit account (to benefit from a higher rate of interest).
The Group's policy on reserves is to hold sufficient resources to both:
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ConCnue the charitable acCviCes of the group should income and fundraising acCviCes fall short. The ExecuCve CommiMee considers that the Group should hold a sum equivalent to at least six months' running costs (circa £15,000).
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Fund significant future Scout Hut maintenance and improvement costs.
Details of any funds materially in deficit
None.
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The Group's main sources of funding during the year were membership subscripCons and fundraising. The Group's current membership subscripCon is £45 per member (with a £10 sibling discount).
During the year, the Group successfully claimed GiQ Aid on membership subscripCons (£3,772).
The Group's income is applied to provide or support the provision of its ScouCng acCviCes for the benefit of the public. Its main costs are the annual contribuCon to Denewulf District, Hampshire Scouts and the Scout AssociaCon (£11,684), insurance (£1,806), equipment purchases (£5,280), operaCng and maintaining the Scout Hut (£5,217), and badge purchases.
The Group does not have sufficient funds to invest in longer term financial investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
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Sectfon F- Other optional information Plans for future perlods Idetalls ol any significant activities planned lo achleve them) Recruit new Trustee5, leader5 and regular parent helpers Isuccession planning). Continue to progre55 plans to extend and improve the Scout Hut, including adding an extension to the ground floor to provide better equipment storage, improved toilet facilitle5 and additional office space. Investigate and secure alternative sources of funding. Cornplete training for and implement Scout A550ciation Transformation programme requirements Ichan8e5 to governance, volunteering experience, training, and digital strate8yI. Section G- Declarations The Trustees declare that they have approved the tru5tees' report above. Signed on behalf of the charity's Trustees First Trustee Second T stee Signature 113kr- Full Name Adrian Pashley Ralph Bolton Position Chair Secretarv Date August 2025 August 2025 13
| 1st Bishops Waltham Scout Group | 1st Bishops Waltham Scout Group | 1st Bishops Waltham Scout Group | 1st Bishops Waltham Scout Group | ||
|---|---|---|---|---|---|
| Receipts and Payments Account | |||||
| Year start date | Year end date | ||||
| For the year from |
1st April 2024 to 31st March 2025 |
2023/2024 | |||
| Receipts and payments | |||||
| 2024/25 | 2023/24 | ||||
| Unrestricted funds |
Unrestricted funds | ||||
| Receipts | £ | £ | |||
| Subscriptions, etc | |||||
| Membership subscriptions | 20,247 | 18,514 | |||
| Less:Membership subscriptions paid on (National/County/ District) |
11,684 | 10,209 | |||
| Net membership subscriptions retained | 8,563 | 8,305 | |||
| Gift Aid | 3,772 | 3,555 | |||
| Sub total | 12,335 | 11,860 | |||
| Paid for events | |||||
| Events / camps receipts | 26,195 | 24,148 | |||
| Sub total | 26,195 | 24,148 | |||
| Donations & grants | |||||
| Donations | 315 | 567 | |||
| Restricted use donations | 3,000 | - 0 | |||
| Other grants | 25 | ||||
| Sub total | 3,315 | 592 | |||
| Fundraising | 2,872 | 2,433 | |||
| CAF Matched Giving / 200 Club | 200 | 768 | |||
| Sub total | 3,072 | 3,200 | |||
| Investment income | |||||
| Bank interest | 887 | 212 | |||
| Property Rent income | 300 | 320 | |||
| Other investment income | |||||
| Sub total | 1,187 | 532 | |||
| Total Gross Income | 46,104 | 40,332 | |||
| Asset and investment sales, etc. | - 0 | - 0 | |||
| Total receipts | 46,104 | 40,332 | |||
| 1st Bishops Waltham Scout Group | |||||
| Receipts and Payments Account |
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| Year start date | Year end date | ||||
|---|---|---|---|---|---|
| For the year from |
1st April 2024 to 31st March 2025 |
2023/2024 | |||
| Receipts and payments | |||||
| 2024/25 | 2023/24 | ||||
| Unrestricted funds |
Unrestricted funds |
||||
| £ | £ | ||||
| Payments | |||||
| Charitable Payments | |||||
| Youth programme and activities | 2,003 | 4,457 | |||
| Paid For' Events / camps, direct costs | 25,101 | 24,451 | |||
| Electricity, Gas, Phones | 875 | 1,241 | |||
| Insurance | 1,806 | 1,765 | |||
| Repairs and Renewals | 4,342 | 1,045 | |||
| Materials and equipment | 5,280 | 2,171 | |||
| Uniforms | 1,937 | 2,495 | |||
| Fundraising expenses | 119 | 557 | |||
| Misc including AGM expenses | 187 | 575 | |||
| Online Youth Manager / OSM | 248 | ||||
| Sub total | 41,650 | 39,006 | |||
| Asset and investmentpurchases, etc. | - 0 | - 0 | |||
| Totalpayments | 41,650 | 39,006 | |||
| Total receipts | 46,104 | 40,332 | |||
| Operating surplus | 4,454 | 1,326 | |||
| 1st Bishops Waltham Scout Group Statement of assets and liabilities at the end of the year 31-Mar-25 31-Mar-24 |
|||||
| 31-Mar-25 | 31-Mar-24 | ||||
| Unrestricted funds |
Unrestricted funds |
||||
| £ | £ | ||||
| Cash funds | |||||
| Bank current account | 1,430 | 5,550 | |||
| Expense cards, credit balance | 695 | ||||
| Bank deposit account | 30,267 | 22,386 | |||
| Cash / Floats | - | ||||
| Total cash funds | 32,392 | 27,936 | |||
| Other monetary assets | |||||
| Gift Aid claim awaited | - |
| Year start date | Year end date | ||||
|---|---|---|---|---|---|
| For the year from |
1st April 2024 to 31st March 2025 |
2023/2024 | |||
| Receipts and payments | |||||
| 2024/25 | 2023/24 | ||||
| Unrestricted funds |
Unrestricted funds |
||||
| £ | £ | ||||
| Payments | |||||
| Charitable Payments | |||||
| Youth programme and activities | 2,003 | 4,457 | |||
| Paid For' Events / camps, direct costs | 25,101 | 24,451 | |||
| Electricity, Gas, Phones | 875 | 1,241 | |||
| Insurance | 1,806 | 1,765 | |||
| Repairs and Renewals | 4,342 | 1,045 | |||
| Materials and equipment | 5,280 | 2,171 | |||
| Uniforms | 1,937 | 2,495 | |||
| Fundraising expenses | 119 | 557 | |||
| Misc including AGM expenses | 187 | 575 | |||
| Online Youth Manager / OSM | 248 | ||||
| Sub total | 41,650 | 39,006 | |||
| Asset and investmentpurchases, etc. | - 0 | - 0 | |||
| Totalpayments | 41,650 | 39,006 | |||
| Total receipts | 46,104 | 40,332 | |||
| Operating surplus | 4,454 | 1,326 | |||
| 1st Bishops Waltham Scout Group Statement of assets and liabilities at the end of the year 31-Mar-25 31-Mar-24 |
|||||
| 31-Mar-25 | 31-Mar-24 | ||||
| Unrestricted funds |
Unrestricted funds |
||||
| £ | £ | ||||
| Cash funds | |||||
| Bank current account | 1,430 | 5,550 | |||
| Expense cards, credit balance | 695 | ||||
| Bank deposit account | 30,267 | 22,386 | |||
| Cash / Floats | - | ||||
| Total cash funds | 32,392 | 27,936 | |||
| Other monetary assets | |||||
| Gift Aid claim awaited | - |
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Sub total Investmont assets Sub totsl Non monetary assets for charity's own use Land 8nd buildings lat insured value) Scouting equipment. furnitur8 8tc linsured value) 594.300 22.000 566,000 25.150 Other Sub total 616,300 591,150 Liabilities Expenses incurred but not invoic8d Events I camp5 paid in advaTI Loan- detail Restricted funds yet to be spent Sub total 758 758 The above rè¢oipts and paymonts account and Statement of as$ots and liabilities were approved by the Trustees on 8 July 2025 {the date of the Executive Committee meetlng that approved the accounts) and signed on their behalf by Sig at Print Name Adrian Pashley I Ralph Bolton Chair Treasuier
Independent examiner's report to the trustees of l Bishops Waltham scounts group I report to the trustces on my examination of the accDunts of the I" Bishops Waltham scounts group for the yéar ended 31 March 2025.. Responsibilities and basis of report A5 the chartty trustees of the I" Bishops Waltham gtounts grDUP you are responsible for the preparation of the accounts in accordance with the requirements af the Charities Act 20111.the Art'l. I report in respect of my examination of the l%1 Bi5hop5 Waltharrt 5COUnt group accounts carried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the ACL Independent examiner's statement I have completed my examination. I confi'rm that no material matters have come to my attention in connection with the examination giving me cause to beeve that in any material respect- accounting records were ntst kept in respect of the I" Bishops Waltham scounts group as rèquired by sertion 130 ofthe Ac(" or 2. the accounts do not accord with those records,. or the accounts do not comply with the applicable requirements concerning the form and content of accounts sèt out in the Charth"es IAccounts and Repartsl Regutations 2008 other than any requirement that the accounts give a 'true and fair view which is not a malter considered as part of an independent examination. I have no concems and have come a£ros5 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be rea pluw rto LOA4 Catsf 2L-/w. Signed.. N3me.' Colin OuLLaw Relevant professional qualtfication or membership of professional bodies lif any).. Chartered Aetountant Address.. Hatvest Barn Hoe road bishops Waltham Hants So32 Ids Date..