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2023-03-31-accounts

1st Bishop's Waltham (St Peter's) Scout Group

Trustees’ Annual Report and Accounts For the financial year 1 April 2022 to 31 March 2023

Registered charity 302205

Trustees’ Annual Report

For period 01/04/2022 to 31/03/2023

SecGon A – Reference and AdministraGon details

Charity name 1st Bishop's Waltham (St Peter's) Scout Group
Also known as Bishop's Waltham Scout Group
Registered charity number 302205
Scout HQ registraGon
number		 10012665
ChariGes principal address 19 Edington Close, Bishop's Waltham,
Southampton, SO32 1LX

Names of charity trustees who manage the charity

Trustee Name Ofce (if any) Dates acted if not for whole year
1 Adrian Pashley Chair
2 Nicholas
WoolleL		 Group Scout Leader
3 Anna Rolfe Secretary
4 Ralph Bolton Treasurer
5 Richard PyecroP Parent representaQve
6 Heather Moore Parent representaQve Resigned 14 August 2022
7 Hayley
McCallion		 Parent representaQve Appointed 30 November 2022

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Names and addresses of advisors

Type of advisor Name Address
Independent Examiner Colin Outlaw (Chartered
Accountant)		 Harvest Barn, Hoe Road,
Bishop's Waltham, SO32 1DS
Bank Lloyds Bank Hedge End Branch, St John's
Road, Southampton
SO304QU

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SecGon B – Structure, Governance and Management

DescripGon of the charity’s trusts

Type of governing document

The Group's governing documents are those of the Scout AssociaQon. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the AssociaQon and the Policy, OrganisaQon and Rules (POR) of The Scout AssociaQon.

How the charity is consGtuted

The Group is a charitable unincorporated associaQon governed by the rules set out in secQon 5.4 of POR which are common to all Scout Groups. These rules provide for:

Trustee selecGon methods

The Trustees are appointed in accordance with POR.

AddiGonal governance issues

The Group is managed by a Trustee Board, the members of which are the charity trustees of the Scout Group which is an educaQonal charity. As charity trustees they are responsible for complying with legislaQon applicable to chariQes. This includes the registraQon, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of a Chair, Treasurer and Secretary, the Group Scout Leader, parent representaQves and independent members. It meets at least three Qmes per year (once every school term).

Trustees complete 'EssenQal InformaQon for ExecuQve CommiLee' training within the first 5 months of joining the Trustee Board.

The Trustee Board must act collecQvely in the charity’s best interests, acQng with reasonable care and skill and taking steps to be confident that:

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All Trustees gave of their Qme freely and received no remuneraQon or expenses for carrying out their duQes as charity trustees during the financial year. No Trustee received any benefit by way of financial assistance from the Group to pay subscripQons or acQvity fees during the financial year.

Risk and Internal Control

The Trustee Board has idenQfied the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to miQgate against them.

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SecGon C – ObjecGves and acGviGes

Summary of the objecGves of the charity set out in its governing document

The Purpose of ScouGng

ScouQng exists to acQvely engage and support young people in their personal development, empowering them to make a posiQve contribuQon to society.

The Values of ScouGng

As Scouts we are guided by these values:

The Scout Method

ScouQng takes place when young people, in partnership with adults, work together based on the values of ScouQng and:

Summary of the main acGviGes in relaGon to these objecGves

The Group promotes the development of young people in achieving their full physical, intellectual, social and spiritual potenQals, as individuals, as responsible ciQzens and as members of their local naQonal and internaQonal communiQes.

The Group operates three Beaver colonies (Hawkeye, Malak and Ringtail), two Cub packs (Diamond and Wolf) and two Scout troops (Gunners and Admirals Own). SecQons meet weekly in the evenings during term Qme, with addiQonal events and acQviQes being run at weekends throughout the year.

We provide an enjoyable, balanced programme of acQviQes, based on the Scout Promise and Law, and guided by adult leadership.

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AddiGonal details of the objecGves and acGviGes

The Group has an informal policy of providing financial assistance to families who struggle to afford either termly subscripQons or extras (such as, fees for aLending camps and other events). Parents and carers are invited to discuss their circumstances (in confidence) with the relevant secQon leader, the Group Scout Leader, or Group Chair.

The Group is run enQrely by unpaid volunteers - leaders, Trustees and parent helpers.

The Group advances both educaQon and ciQzenship and community development for the benefit of the public. Our principal beneficiaries are:

In planning the Group's acQviQes, the Trustee Board kept in mind the Charity Commission's guidance on public benefit.

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SecGon D - Achievements and performance

Summary of the main achievements of the charity during this year

2022/23 was another successful year for the Group.

As at March 2023, the Group had a total of 180 young people as members (compared to 195 in January 2022):

• 57 Beavers: o Hawkeye: 20 o Malak: 21 o Ringtail: 16 • 62 Cubs: o Diamond: 33 o Wolf: 29 • 61 Scouts: o Gunners: 32 o Admirals Own: 29

The Group also operates a waiQng list for places.

As at Christmas 2022, the decision was made to close PlaQnum Cub Pack. This was a new Pack opened in 2021 to cope with unprecedented demand. It ran alongside Diamond Cub pack on a Wednesday evening and operated for two terms. A lack of new volunteers meant that too much strain was being placed on leaders and resources to run sessions safely. Diamond Cub pack conQnues to operate on a Wednesday evening with a maximum of 36 young people and five leaders.

The Trustees consider that a reducQon in the number of young people aLending sessions was prudent to ensure that the Group conQnued (and will conQnue) to operate safely within its resources and without overstretching its leaders and other volunteers.

Alongside its regular weekly term Qme programme, the Group organised or took part in the following key events and acQviQes:

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The Group was also parQcipated in local community and Denewulf District events, including:

Other notable achievements in the year included:

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SecGon E - Financial review

Treasurer's report

The Group's financial posiQon at the end of the 2022/23 financial year was robust. Income and expenditure were in balance and the Group held significant reserves against potenQal major future expenditure (see further below).

NoQonally, the Group's receipts exceeded its expenditure in the financial year. However, if pre-payments for summer Scout camp 2023 are taken into account, the deficit on the year was insignificant.

Face-to-face Fundraising acQviQes resumed aPer the COVID-19 hiatus, resulQng in income from events such as the Bishop's Waltham bonfire night, plant sale and Christmas fayre.

The Group's maintenance costs returned to a more usual levels in 2022/23 (the 2021/22 financial year saw significant expenditure on replacing the gas heaters in the Scout Hut and other unplanned maintenance costs).

During autumn 2022, a transfer was made from reserves for cash flow purposes. This accounts for the relaQvely high end of year current account balance. This transacQon will be reversed as soon as pracQcable.

Reserves Policy

As at 31 March 2023, the Group held £26,473 in unrestricted cash funds, of which £19,216 was allocated to a separate reserve account.

The Group's policy on reserves is to hold sufficient resources to both:

Details of any funds materially in deficit

None.

The Group's main sources of funding during the year were membership subscripQons and fundraising.

During the year, the Group successfully claimed GiP Aid on membership subscripQons (£3,361).

The Group's income is applied to provide or support the provision of its ScouQng acQviQes for the benefit of the public. Its main costs are the annual contribuQon to the Scout AssociaQon (£9,584), insurance (£1,373), equipment purchases (£3,173), operaQng and maintaining the Scout Hut (£5,483), and badge purchases.

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The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks. Section F- Other optional information Plans for future perlods Idetslls of any slgnlficant actlvltles planned to achleve them) Recruit new Trustees, leaders and regular parent helpers (succession planning}. Plan and Secu￿ funding to replace Scout Hut roof and wlndows {over 4 to S-year perlodl and improve Scout Hut more generally. Increase membership subscriptions to better balance Group's income and expenditure. Investigate and secure alternative sources of funding. Further embrace opportunities offered by Denewulf Distrirt. Section G - Declarations The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees First Trustee I Secon Trustee Signature 6S/ Full Name ,, Adrian Pashlev Chair ! Ralph Bolton Secretary IL a0￿¢ loLJ Position Date li

1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group
Receipts and Payments Account
Year start date Year end date
For the
year
from
1st April 2022 to 31st
March 2023		 2021/2022
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 18,645 17,883
Less:Membership subscriptions paid on (National/County/
Area/District)		 9,584 9,669
Net membership subscriptions retained 9,060 8,214
CAF Matched Giving / 200 Club 846 625
Donations 15
Gift Aid 3,361 4,410
Close unit accounts - 0 - 0
Events / camps 16,959 7,577
Sub total 30,226 20,841
Grants
Maintenenace grant - 0
Other grants - 0 2,667
Sub total - 0 2,667
Fundraising (gross)
Fireworks 1,332
Plant sale 476 43
Hist St Xmas Fair 154
Sundries 143
Sub total 2,105 43
Investment income
Bank interest 48
Building Society interest
The Scout Association Short Term Investment Service
Property Rent income 305 20
Other investment income
Sub total 353 20
Total Gross Income 32,684 23,571
Asset and investment sales, etc. - 0 - 0
Total receipts 32,684 12
23,571
1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group 1st Bishops Waltham Scout Group
Receipts and Payments Account
Year start date Year end date
For the
year
from
1st April 2022 to 31st
March 2023		 2021/2022
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 4,503 2,367
Adult support and training
Rent
Water and Sewerage
Electricity, Gas, Phones 1,612 802
Insurance 1,373 1,173
Repairs and Renewals 3,871 8,783
Materials and equipment 3,173 2,363
Printing and photocopying - 0
Cost of 'charged for' events &camps 14,153 5,764
Uniforms 1,958 2,031
AGM and trustee expenses 657
Fundraising expenses 281
Misc including AGM expenses 306
Online Youth Manager / OSM 253 372
Sub total 31,483 24,312
Fundraising expenses
Other fundraising costs
Sub total - 0 - 0
Total Gross Expenditure 31,483 24,312
Asset and investmentpurchases, etc. -
Totalpayments 31,483 24,312
Net of receipts/(payments) 1,201 -
741
Cash funds last year end 25,272 26,013
Cash funds this year end 26,473 13
25,272
Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year
31-Mar-23 31-Mar-22
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 7,257 2,604
Bank deposit account 19,216 22,669
- -
The Scout Association Short Term Investment Service - -
Cash/Floats - -
Total cash funds 26,473 25,273
Other monetary assets
Gift Aid - -
Income not on statement - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - -
Equipment - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings (at insured value) 418,700 418,700
Motor vehicles
Scouting equipment, furniture etc (insured value) 21,178 26,190
Other
Sub total 439,878 444,890
Liabilities
Uncashed cheques
Expenses incurred but not invoiced - -
Events / camps paid in advance 1,550 -
Loan - detail - -
Other liabilities - -
Sub total 1,550 -
Contingent liabilities and future obligations

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' The above recelpts and payrnents account and Staternent of assets and liabilities were approved by , the T￿$t88S on 12th June 2023 and signed on their behalf by Signature ',Print Name Adrlon Pashley | Chalr /¢S-11, Ralph BO￿On ' Treasurer 15

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts R￿ort to the truste88 1st Bishop's Wallham (St Pete¢s) Scout Group On a¢¢ounts for the year ended 31 March 2023 Charlty no Ilf any 302205 I report to the trust88s on ry examination of the ac(x)unts of the above charity (the Charity) for th• year ended 3110312023. Respon8lbllltlo• and ba81• d report A8 the charity's trustees, you are reswnsib18 for the preparatbon of the a￿)Unts in accordance wrth the requirements of the charit￿ kt 2011 {ChA 2011). I report in respect of my examination of the Charity's xcounts carri&J out under section 145 of ChA 2011 and in carrying out ry examination, I have foll¢)wed all the applicable Directions given by the Charity Commission under sertion 145{5)(b) of ChA 2011. Independent I have completed my examination. I confimi that no fflaterial matter5 have •xamlnorfs statsmont come to my attention in connection with the examination which gives me C8u8e to believe that in, any material respect: the accounting records were not kept in accordance with séctK)n 130 of ChA 2011,. or the accounts did not accord with the accounting records. I have no Con￿M$ and have come ￿08$ no other in connection with the examination to which attention shoukl be drawn in this rewrt In order to enable a proper understanding of the accounts to be re&hed. Slgned: Dat•: Name: Colin Outlaw Relovant profo8sional qualifl¢atlon{sl or body Ilf any): Chartered Accountsnt Addr888: HaNest Bam. Hoe Road. Bishop's Waltham. Hampshire