2023-12-31-accounts - Old Basing Scouts

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Trustees' Annual Report for the period

	Period start date			Period end date	Period end date
	Day Month	Year		Day	Month	Year
From	1 1	2023	To	31	12	2023

Section A Reference and administration details

Charity name

OLD BASING SCOUT GROUP

Other names charity is known by

Registered charity number (if any) 302202

Charity's principal address 48 Blackberry Walk Basingstoke Hampshire Postcode RG24 8SN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Noble	Chairman
Beverley Teahan	Treasurer
Heather Croxon	Parent Rep.
John Downes	Trustee
Carrie Miller	GSL	To 31 July2023
Jack Tracy	Acting-GSL	From 01 August 2023

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Section B Structure, governance and management

Description of the charity’s trusts

The Group's governing documents are those of the Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The Group is a trust established under its rules which are common to all How the charity is constituted Scouts.

(eg. trust, association, company)

The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent’s representation and, in normal times, aims to meet four times annually.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

Risk and Internal Control

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss,

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these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

Section C Objectives and activities

The objectives of the group are as a unit of the Scout Association.

Summary of the objects of the charity set out in its governing document

The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership.

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The Group meets the Charity Commission’s public benefit criteria under both the advancement of education as well as the advancement of citizenship or community development headings. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grant-making;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance Summary of the main achievements of the charity during the year

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum, at a minimum, equivalent to 12 months running costs, circa £14,000. The Group held reserves of £36,836 against this at year end, up from £31,896 in the previous year. This is above the level required for operating expenses. However this can usually be explained by the need to ensure that the Group can hire appropriate venues for section meetings, pay for exceptional items of capital expenditure and continue to operate though exceptional circumstances. Subscription fell slightly on the prior year being down by £396 at £12,839 The Group made a small surplus of £2,535 before taking into account the receipt of Gift Aid (£2,404). Since Gift Aid is not a predictable receipt the Group customarily budgets on the basis of zero receipts from this source, and uses Gift Aid receipts to pay for exceptional operating items, eg attendance at International Camps. The consequence of this conservative approach is that the Group was able to weather an exceptionally difficult period such as that experienced through the global pandemic of 2020-21.
	N/A

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit

Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Executive Committee considers that the
group should hold a sum, at a minimum, equivalent to 12 months
running costs, circa £14,000.
The Group held reserves of £36,836 against this at year end, up from
£31,896 in the previous year. This is above the level required for
operating expenses. However this can usually be explained by the need
to ensure that the Group can hire appropriate venues for section
meetings, pay for exceptional items of capital expenditure and continue
to operate though exceptional circumstances.
Subscription fell slightly on the prior year being down by £396 at £12,839
The Group made a small surplus of £2,535 before taking into account the
receipt of Gift Aid (£2,404). Since Gift Aid is not a predictable receipt the
Group customarily budgets on the basis of zero receipts from this source,
and uses Gift Aid receipts to pay for exceptional operating items, eg
attendance at International Camps. The consequence of this
conservative approach is that the Group was able to weather an
exceptionally difficult period such as that experienced through the global
pandemic of 2020-21.

N/A

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Investment Policy

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

However, income from subscriptions and fundraising has been sufficient for the Group’s day-to-day activities.

Funds for the construction of the Baden-Powell Centre were held in separate accounts and were transferred to the Management Committee (Charity No. 302203) in May 2017.

Section F Other optional information

Following an internal review it has been determined that, as a sub-committee of the Old Basing Scout Group (Charity No. 302202), the financial accounts for Old Basing Scouts & Guides Hall (Charity No. 302203) should be consolidated into the financial accounts for the Old Basing Scout Group going forward. Unfortunately, the timing of this review has meant that it has not been possible to include the accounts for Old Basing Scouts & Guides Hall in the accounts for Old Basing Scout Group for year ended 31 December 2023. It is the intention do so in future years

As the hut in Milkingpen Lane is not useable, evening meetings can be held off-site except for some in the summer term, when the open areas of the site are used. The Scouts have been meeting at the premises of the Royal British Legion. In the year the Cubs have met in the St. Mary’s Junior School hall, the Royal British Legion and in the Beddington Centre. Beavers meet both at the Beddington Centre and St. Mary’s Junior School hall.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

ed on behalf of the charity’s trustees	’s trustees
Signature(s) Full name(s)David Noble Beverley Teahan Position (eg Secretary, Chair, etc) Chairman Treasurer Date 6 June 2024
		Beverley Teahan
	Chairman		Treasurer
	6 June 2024
	6 June 2024

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CHARITY COMM15510N FOR ENGLAND AND WALES Old Basing Scouts 302202 Recei tsandpa ments accounts CC16a For the period from Perioil 01101r2023 3111212023 Section A Receipts and payments Unrestrictod funds Restncted funds Endowmant funds Total funds La8t year to the neat to th• riearelt £ to the n8are8t £ to tho nearn•t É to thg n¢ar•st £ A1 Recol ts Member8hip subycnpbon? Donations on ions 12.839 2.240 5.713 6.423 2.404 101 61 13,23S 1,583 8,505 213 1.674 62 14 5,713 Camp Income Gift Aid Fundrai51ng Investment inecén8- deposit inlerasl ross Income 101 61 AR) 29.781 29,781 22,760 A2 A886t and Invostmènt $4108, 8e8 table 29,781 2,750 A3Pa ments Membership subscriptlons p8bJ lo Di8trtct Camp Expendllure In$ur8nce lequlpmentl Poslao8, Stsllonery Badge$ & $caws Actwitie5 Hall Hire 7,497 5.953 325 7,497 7,611 963 326 281 1.604 8.854 1,839 2,027 9,221 1,951 6,8S4 1,839 Admin expenses- Online &oul Man89er & Hall hire lor ExeG Moetin Lead8r8 eKpense$ MiscellaMou8- Grfis, Muslchfideo 124 124 122 81 81 97 S14 614 24.797 Sub total 24,797 21.319 A4 Asset and Inv08tment Sub total 24.797 24.797 21,319 Net of recwpts/(payments) 4,983 1.431 A5 Transfers between funds A6 Cash funds last yearend Cash funds this year end 31,896 36,880 31.896 36,880 30,465 31.B96

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Categorie8 Details to IreSt E to n8ar88t £ to nearest £ B1 Cash funds Barday5 Current Aco)unt Scottk5h WidrME DePt Aco)unt 7,901 Total cash funds OX•lll$)l L OK Endowmont fund8 to noamt É UnrgStri¢tèd funds to nearn8t £ Rostrlctod fund8 D8tall8 to neare8t £ B2 Other monetary assets Fund to whlGh Detal Co•t loptknnAII Curr•nt valts on•1 Fund to whlch a¥¥•t b•lon Detalls Cixt loptk)nall Current valu8 on•1 B4 Asset8 retalned for the charlty's own use FuThJ iowhlch rolatss Amount du• lonal When lonal Details BS Liabilities Signed by one or trustees o behalf of all the trustees Dale of roval Signature Print Name

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report R•port to th• trt•I | Okl BasirvJ Sc(xrt Group omDars of I On accounts for th• year •nd•d 31 DeCber 2023 Charlty no (If any} 302202 Set out on pag I réwrt to the tru8t88s my examination of ts accounts of the above ¢harlty fthe TN8n for the yearended 31112 12023. 4•8pon•lbllftlM and As the chanty truee8 of the Trust, you are respoble for tha yeparatM)n bas1• of r•port of the accounts n aCcon1 with the requirements of the charit48 Act 2011 (kne Acr). I report in re8pect of my examinatson of the TfU8t'8 accounts carried out under 8ection 145 of the 2011 AL# and in rying out my examlnatlon, I have followed the applicable Directi$ gNen by the ChafTty Commission under 8eclion 145(5)(b) of the AL#. I have completed my examiiation. I confimi that no material matter8 have come to my attention in ¢onnedTron with the examination ¥thich give8 m cau8e to believe that in, Y material rnspe¢L' accounting records were not kept in accoTdanca ith 8aCtion 130 of the Ad or the a¢(xxM)ts do rnt accord with the a¢untir¥j records Indondant oxamln•rf• •tatom•nt I have no concems arKI have come across no other mattern in connection with the examination to attention should be drawn in order to enab proper understanding of a¢¢ounts to be reac1{. Slgn•d: D•t•: Nam•: Sakna El-sodaney R¢lov•nt prof•MloMI qualSficatlon(s) or body (11 any): Address: Flat 2 Regt Court, Nom Hill, Ba'ngstoke RG214HP Section B Disclosure Only complete rf the exammer needs to highlight matters of conrn (see CC32, Infvndent examination of chanty accounts: directions and guidance for examiners). IER Octobor 2018

Gfvo here tirief dotails of any items that the examiner wishes to dlsclose. IER October 2018