1st Andover Air Scout Group
Charity number 302199
Trustees’ Annual Report Independent Examiner’s Report
and
Receipts and Payments Accounts for the period
from 01 April 2020 to 31 March 2021
Trustees’ Annual Report for the period from 01 April 2020 to 31 March 2021
Section A Reference and administration details
Charity name
1[st] Andover Air Scout Group
Other names charity is known by
Registered charity number (if any)
302199
Charity's principal address
Gilliat Hall, 28 Marlborough Street ANDOVER
Postcode SP10 1DQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sue Nias | ||||
| Jean Joyce | ||||
| Names of the trustees for the charity, if any(for example, any custodian trustees) |
Name Dates acted if not for whole year
TAR - 302199
March 2021
Trustees’ Annual Report for the period from 01 April 2020 to 31 March 2021
Names and addresses of advisers (optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (optional information)
Section B Structure, governance, and management
Description of the charity’s trusts
Type of governing document Royal Charter granted 4 January 1912 and the Scout Association Policy, (eg. trust deed, constitution) Organisation and Rules (“POR”) How the charity is constituted Scout Group/Unit as part of the Scout Association (eg. trust, association, company) Trustee selection methods As per the Scout Association POR
- (eg. appointed by, elected by)
Additional governance issues (optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
TAR - 302199
March 2021
Trustees’ Annual Report for the period from 01 April 2020 to 31 March 2021
Section C Objectives and activities
Provision of Scouting activities to young people in Andover to promote Summary of the objects of the their development in achieving their full physical, intellectual, social, and charity set out in its spiritual potential; as individuals, as responsible citizens and as members governing document of their local, national, and international communities.
Summary of the main The Group meets the Charity Commission's public benefit criteria under activities undertaken for the both the advancement of education and the advancement of citizenship public benefit in relation to or community development headings. these objects (Include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (optional information)
You may choose to include further statements, where relevant, about:
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policy on grant making;
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policy programme related investment;
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contribution made by volunteers.
TAR - 302199
March 2021
Trustees’ Annual Report for the period from 01 April 2020 to 31 March 2021 Section D Achievements and performance
Summary of the main This year has been difficult for the Group including our young people and achievements of the charity Leaders/adult helpers due to the numerous lockdowns and social during the year restrictions imposed by Government in response to the COVID-19 pandemic and the loss of our Cub Scout Section Leaders. The Group has, however, dealt with these issues well with all Section meetings going online virtually from the beginning of the pandemic. Though some of our young people, across all Sections, did not wish or were unable to do online activities, particularly after having to do online home schooling, overall, there was good support for this. The Group had a varied and fun range of online activities with some external guests helping to provide fun and informative sessions. For example, a children’s illustrator, a children’s writer & poet, Space Dave Live from Australia , an alpaca farm visit and more. The Group was very fortunate to receive COVID Support Grants as we ordinarily pay business rates for freehold property and that most parents were able to continue paying subscriptions during the pandemic. This helped to cover the reduction in income where we were unable to open the Scout Hall to regular Scouting and non-Scouting users. This grant money has been used to both cover the loss of income and pay for all COVID compliance-related works required for the reopening of the Scout Hall during the year in line with Government guidance. During the lockdowns, we were also able to install: a long-awaited new boiler, replacement ceiling and lighting in the main hall, a new wired in smoke alarm system, emergency lighting and upgraded CCTV. The remainder of the grant money is being carried forward for activities for the Beavers, Cubs and Scouts once they all fully meeting in person again. Towards the end of the year, a new Cub Scout Section Leader and Assistant Leader were recruited along with a couple of Section Assistants to support the Leaders across all sections. The Trustees and Leaders also continued their meetings online and started meeting up again in person as soon as it was safe to do so. We are looking forward to a good year ahead with more certainty and a stable and better resourced Executive Committee.
TAR - 302199
March 2021
Trustees’ Annual Report for the period from 01 April 2020 to 31 March 2021
Section E Financial review
We look to ensure that a healthy balance is retained in reserves and Brief statement of the notionally hold funds aside for building works and repairs should they be charity’s policy on reserves required.
Details of any funds materially in deficit
n/a
Further financial review details (optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Jean Elizabeth Joyce Position (eg, Secretary, Chair, etc)[Treasurer ]
Date 15 May 2022
TAR - 302199
March 2021
Independent Examiner’s Report
Independent Examiner’s Report to the Trustees of the 1[st] Andover Air Scout Group (302199)
I report to the Trustees on my examination of the accounts of the 1[st] Andover Air Scout Group (the Charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: June Jackson Address: Wisley Road, ANDOVER SP10 3UQ
Date: 29 November 2021
Receipts and Payments Accounts for the period from 01 April 2020 to 31 March 2021 Charity number: 302199 (CC16a)
Section A - Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 1,761 1,149 1,080 0 0 0 0 0 76 19,907 480 3,238 27,691 0 0 27,691 910 14,395 550 1,631 644 0 743 513 456 93 1,783 319 0 22,037 0 0 22,037 5,654 0 20,207 25,861 |
Restricted funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Total funds to the nearest £ 1,761 1,149 1,080 0 0 0 0 0 76 19,907 480 3,238 27,691 0 0 27,691 910 14,395 550 1,631 644 0 743 513 456 93 1,783 319 0 22,037 0 0 22,037 5,654 0 20,207 25,861 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Subs collected: Beaver Scouts | 1,761 | 1,912 | |||
| Subs collected:Cub Scouts | 1,149 | 1,420 | |||
| Subs collected:Scouts | 1,080 | 2,110 | |||
| Fundraising | 0 | 0 | |||
| Donations | 0 | 0 | |||
| Gift Aid | 0 | 0 | |||
| Income for Activities | 0 | 1,378 | |||
| Equipment Hire | 0 | 0 | |||
| Uniform | 76 | 157 | |||
| Covid support grants | 19,907 | 0 | |||
| Storage | 480 | 480 | |||
| Use of Hall | 3,238 | 6,023 | |||
| Subtotal(Gross income for AR) | 27,691 | 13,480 | |||
| A2 Asset & investment sales(see table) | |||||
| None | 0 | 0 | |||
| Sub total | 0 | 0 | |||
| Total receipts A3 Payments |
|||||
| 13,480 | |||||
| Insurance | 910 | 882 | |||
| Repairs & maintenance | 14,395 | 135 | |||
| Cleaning | 550 | 1,221 | |||
| Heat & light | 1,631 | 2,683 | |||
| Water | 644 | 398 | |||
| Council tax | 0 | 554 | |||
| Outings & expenses | 743 | 3,105 | |||
| Uniform & badges | 513 | 521 | |||
| Telephone/internet | 456 | 469 | |||
| Equipment | 93 | 535 | |||
| Membership fees | 1,783 | 1,778 | |||
| Miscellaneous expenses | 319 | 534 | |||
| Fundraising expenses | 0 | 0 | |||
| Sub total | 22,037 | 12,815 | |||
| A4 Asset and investment purchases(see table) | |||||
| None | 0 | 0 | |||
| Sub total | 0 | 0 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 12,815 | |||||
| 5,654 | 0 | 0 | 5,654 | 665 | |
| 0 | 0 | 0 | 0 | 0 | |
| 20,207 | 0 | 0 | 20,207 | 19,542 | |
| 25,861 | 0 | 0 | 25,861 | 20,207 |
Receipts and payments accounts CC16a - 302199
March 2021
Receipts and Payments Accounts for the period from 01 April 2020 to 31 March 2021 Charity number: 302199 (CC16a)
Section B - Statement of assets and liabilities at the end of the period
| Categories | Categories | Categories | Unrestricted funds Restricted funds to nearest £ to nearest £ 25,861 0 0 0 0 0 0 0 25,861 0 Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 Fund to which liability relates Amount due (optional) 0 0 0 0 Date of approval 15 May 2022 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 25,861 0 0 0 0 0 0 0 25,861 0 Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 0 0 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 Fund to which asset belongs Cost (optional) 0 0 0 0 Fund to which liability relates Amount due (optional) 0 0 0 0 Date of approval 15 May 2022 |
Restricted funds to nearest £ 0 0 0 0 0 Restricted funds to nearest £ 0 0 0 0 Cost (optional) 0 0 0 0 Cost (optional) 0 0 0 0 Amount due (optional) 0 0 0 0 |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| B1 Cash funds | Bank | 0 | ||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| Endowment funds to nearest £ |
||||||
| B2 Other monetary assets | 0 | |||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| Current value (optional) |
||||||
| B3 Investment assets | 0 | |||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
0 | |||||
| 0 | ||||||
| 0 | ||||||
| 0 | ||||||
| When due (optional) |
||||||
| B5 Liabilities | ||||||
| Signed by one or two trustees Signature(s) |
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| Date of approval | ||||||
| Jean Elizabeth Joyce (Treasurer) | 15 May 2022 | |||||
Receipts and payments accounts CC16a - 302199
March 2021