229th St Aldhelm’s Scout Group AGM - Tuesday 4 th October 2022, 6.15pm Attendees: John Maul, Anne Baines (trustee), Jacob Baines , Joseph Baines, Chris Coath, Paul Harper. Cathy Harding, John Norman (trustee) and Jenny Bhambri-Lyte (trustee). Apologies: Nick Baines ## Item ## Acton 1. John N welcomed everyone to the meeting. 9. AOB – 2. Apologies – Nick Baines 3. Minutes of the last AGM were given out. Proposed by Jenny Bhambri-Lyte and seconded by Anne Baines. The minutes were accepted as a true and accurate record. 4. a. Treasurer’s Report – began the year at £38,000, finished with £54,000, now have £65,000. Suggested that it’s moved to investment account. We will need investment account for Switzerland; can we have two investment accounts? We need to keep money for February (building insurance, capitation, etc). So surplus (not allocated to the above and to fire doors – all need to be replaced for wheelchair access, replace softwood frames, £14,000. Chris to chase more quotes). Boiler and radiators have been replaced. If we have money left, kitchen will be gutted and redesigned. Outdoors is current priority. Eventually, we will need more than one minibus, though anyone who passed test post 1997, they need to take a D1 test to qualify to drive the minibus of this weight. For Brownsea island, we are hiring 2[nd] Portishead’s lightweight minibus. There is potential to share minibuses with other groups. Current minibus is not worth trading in. Many groups go to Polar. Chris queried about installing LED lights. b. GSL report – quickly back to camps and sleepovers. Scouts got their twice-delayed summer camp. Census – 200 young people and 15 young leaders. We are lacking leaders. We have twelve adult leaders; it is ideal to have three leaders per section as a minimum. Parents were approached to impress on them the importance of parent helpers. Cannot say that parents took this seriously in any useful quantity. Growth in young people has not been matched by leaders. In this area, most young leaders go off to university. 18 leaders is our target. Arranging more social events for adults would be helpful. Chris to finalise fire exits quote. Anne nominated Nick to investigate minibus options. Anne to talk to Alex the electrician about LED installation cost. Anne to email parents for a landscaper. Chris to arrange follow-up meeting to be arranged re recruiting leaders, before Christmas. Also Explorers. 5. Appointment - agreed 6. Nomination for the chair –Jon Norman. Nominated by Jenny, seconded by Chris. - a. We need a new treasurer for the end of the financial year. - b. Jenny agreed to continue as secretary. - c. Group executive committee – Joseph, Chris, Anne, Cathy, Paul, John M, John N and Jenny. - d. Chris proposed adoption of accounts, Jacob seconded. - e. Joseph opted in as trustee. 7. Appointment of auditor – we need to find new auditor by end of financial year. John M to be auditor for year ending 2024. 8. District representative – congratulations on a fantastic year. Biggest and most successful group in district. Thanks to leaders and committee. Up to 1200 in district, 229[th] never dropped (good online presence during COVID). Major presence at Fiesta. Next task for district is to re-establish the section meetings (Pinewood Derby, etc). No scout ADC. Need to find new treasurer by end of financial year. Target of quarterly group executive committee meetings. Need to find new auditor by end of financial year. - a. Back area: Joseph has done sketch. Can be achieved in sections. - b. Badge secretary – too complicated - c. Job descriptions – all on scouts.org.uk. In process of changing them. - d. John N needs to do the training. John N to look in to doing training. Meeting closed at 7.23pm. ||A|B|C|D|E|F| |---|---|---|---|---|---|---| |1|**229th Bristol St Aldhems Scout Group**|||||| |2|**RECEIPTS**||Actual To
31-Mar-22||Actual To
31-Mar-21|| |3|**Donations, Legacies and Similar Income**
Subscriptions
**gocardless - receipts from members**
Subs Paid On
Donations
Legacies
GiftAid
Other Similar Income
**SUB TOTAL**||86.00
39,338.77
-8,759.20
1,000.00
0.00
0.00
0.00
**31,666**||0.00
15,137.44
-9,345.76
0.00
0.00
0.00
0.00
**5,792**|| |4||||||| |5||||||| |6||||||| |7||||||| |8||||||| |9||||||| |10||||||| |11|||**31,666**||**5,792**|| |12|**GRANTS**
Maintenance Grant
Other Grants
**SUB TOTAL**||0.00
7,893.70
**7,894**||0.00
19,431.00
**19,431**|| |13||||||| |14||||||| |15|||**7,894**||**19,431**|| |16|**FUNDRAISING (GROSS)**
Fundraising Income Details Asda
Fundraising Income Details Sleepover
Fundraising Income Details Easter Party
Other Fundraising Income
**SUB TOTAL**||0.00
0.00
0.00
0.00
**-**||0.00
0.00
0.00
0.00
**-**|| |17||||||| |18||||||| |19||||||| |20||||||| |21|||**-**||**-**|| |22|**INVESTMENT INCOME**
Bank Interest
Building Society Interest
The Scout Assoc Short Term Investment Service
Property Rent Income
Other Investment Incomes
**SUB TOTAL**
**TOTAL GROSS INCOME**
Asset & Investment Sale
**TOTAL RECEIPTS**||0.00
0.00
0.00
2,096.73
0.00
**2,097**
**41,656**
0.00
**41,656**||0.00
0.00
0.00
630.00
0.00
**630**
**25,853**
0.00
**25,853**|| |23||||||| |24||||||| |25||||||| |26||||||| |27||||||| |28||||||| |29||||||| |30||||||| |31||||||| |32||||||| |33||||||| |34||||||| |35||||||| |36||||||| ||A|B|C|D|E|F| |---|---|---|---|---|---|---| |37|**PAYMENTS**|||||| |38|**Charitable Payments**
Youth Programme and Activities
Youth Programme & Activities Contributions
Camps
Camps Contributions
Adult Support & Training
Rent
Water & Sewerage
Electricity & Gas
Council Tax
Insurance
Repairs & Renewals
Materials & Equipment
Printing & Photocopying
Uniforms & Badges
Contributions to Uniforms & Badges
AGM & Trustee Expenses
GoCardless App Fee
GoCardless Trans Fee
Other Cost Details 1 - WIFI
Other Cost Details 2 - Bins
Other Cost Details 3 - Tents
Other Cost Details 4 - Minibus costs
write off of out-of-date cheques
**SUB TOTAL**
**FUNDRAISING EXPENSES**
Fundraising Expenses Detail 1
Fundraising Expenses Detail 2
Fundraising Expenses Detail 3
Other Fundraising Expenses
**SUB TOTAL**
**_Total Gross Expenditure_**||-3,239.10
0.00
-11,995.21
-1,396.50
-760.00
0.00
-61.11
-1,208.95
14.43
-3,114.45
-1,224.60
-128.35
0.00
-1,672.84
2,983.93
0.00
0.00
0.00
-431.46
-143.00
0.00
-637.35
-885.50
**- 23,015**||-2,382.04
282.00
-444.89
-1,597.00
0.00
0.00
-294.50
-1,822.96
0.00
-2,170.99
-3,645.58
0.00
0.00
-2,674.21
0.00
0.00
0.00
0.00
0.00
-107.25
-921.40
0.00
**- 15,779**
0.00
0.00
0.00
0.00
**-**
**- 15,779**|| |39||||||| |40||||||| |41||||||| |42||||||| |43||||||| |44||||||| |45||||||| |46||||||| |47||||||| |48||||||| |49||||||| |50||||||| |51||||||| |52||||||| |53||||||| |54||||||| |55||||||| |56||||||| |57||||||| |58||||||| |59||||||| |60||||||| |61||||||| |62|||**- 23,015**||**- 15,779**|| |63|||0.00
0.00
0.00
0.00
**-**
**- 23,015**|||| |64||||||| |65||||||| |66||||||| |67||||||| |68||||||| |69||||||| |70||||||| |71||||||| |72||||||| |73|**ADVANCE PAYMENTS**
Payments In Advance
**SUB TOTAL**||0.00
**-**||0.00
**-**|| |74||||||| |75|||**-**||**-**|| |76|**PETTY CASH TRANSFERS**
Transfer Petty Cash to Bank
Transfer Bank to Petty Cash
**SUB TOTAL**
**DEPOSIT ACCOUNTS**
Transfer To Group Business Manager Acct
Transfer From Group Business Manager Acct
Transfer to Lloyds Saver
Transfer To Scout Troop Acct
Transfer From Scout Troop Acct
**SUB TOTAL**||0.00
0.00
**-**||675.00
0.00
**675**|| |77||||||| |78||||||| |79|||**-**||**675**|| |80|||0.00
0.00
0.00
0.00
0.00
**-**||0.00
0.00
0.00
0.00
0.00
**-**|| |81||||||| |82||||||| |83||||||| |84||||||| |85||||||| |86|||**-**||**-**|| |87||||||| ||A|B|C|D|E|F| |---|---|---|---|---|---|---| |88|**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||**-**||**-**|| |89||||||| |90||||||| |91||||||| |92||||||| |93||||||| |94||||||| |95||||||| ||A|B|C|D|E|F| |---|---|---|---|---|---|---| |96|**Statement of assets and liabilities at the end of the year**|||||| |97|**2021/22**
**2020/21**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**£**
**£**
**Cash funds**
Group Current Account
**1,159**
**1,159**
Lloyds Account
**54,505**
**35,864**
Group Business Account
**-**
**-**
Scout Troop Account
**-**
**-**
The Scout Association Short Term Investment Service
**-**
**-**
Cash/Floats
**-**
**886**
**Total cash funds**
**55,664**
**37,908**
**Other monetary assets**
Tax claim
**-**
**-**
Debts due from the County/Area/District/Group
**-**
**-**
Insurance claim
**-**
**-**
**Sub total**
**-**
**-**
**Investment assets**
Investment property - detail
**-**
**-**
Quoted investments
**-**
**-**
Other investments - detail
**-**
**-**
**Sub total**
**-**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
**-**
Shop stock
**-**
**-**
Other stock
**-**
**-**
Land and buildings
**-**
**-**
Motor vehicles
**-**
**-**
Scouting equipment, furniture etc
**-**
**-**
Other
**-**
**-**
**Sub total**
**-**
**-**
**Liabilities**
Accounts not yet paid
**-**
**-**
Expenses incurred but not invoiced
**-**
**-**
Subscriptions not yet paid
**-**
**-**
Loan - detail
**-**
**-**
Other liabilities
**-**
**-**
**Sub total**
**-**
**-**
Signature
Print Name
Jonathan Norman
John Maul
**Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were**
**approved by the Trustees on / /20 (the date of the Executive Committee meeting**
**that approved the accounts) and signed on their behalf by**
Chair
Treasurer|||||| |98||||||| |99||||||| |100|**Cash funds**|||||| |101|Group Current Account||**1,159**|||| |102|Lloyds Account||**54,505**|||| |103|Group Business Account||**-**|||| |104|Scout Troop Account||**-**|||| |105|The Scout Association Short Term Investment Service||**-**|||| |106|Cash/Floats||**-**|||| |107|**Total cash funds**||**55,664**|||| |108|**Other monetary assets**|||||| |109|Tax claim||**-**|||| |110|Debts due from the County/Area/District/Group||**-**|||| |111|Insurance claim||**-**|||| |112|**Sub total**||**-**|||| |113|**Investment assets**|||||| |114|Investment property - detail||**-**|||| |115|Quoted investments||**-**|||| |116|Other investments - detail||**-**|||| |117|**Sub total**||**-**|||| |118|**Non monetary assets for charity's own use**|||||| |119|Badge stock||**-**|||| |120|Shop stock||**-**|||| |121|Other stock||**-**|||| |122|Land and buildings||**-**|||| |123|Motor vehicles||**-**|||| |124|Scouting equipment, furniture etc||**-**|||| |125|Other||**-**|||| |126|**Sub total**||**-**|||| |127|**Liabilities**|||||| |128|Accounts not yet paid||**-**|||| |129|Expenses incurred but not invoiced||**-**|||| |130|Subscriptions not yet paid||**-**|||| |131|Loan - detail||**-**|||| |132|Other liabilities||**-**|||| |133|||**-**|||| |134||||||| |135||||||| |136||||||| |137||||||| |138||||||| |139|||Jonathan Norman
Chair|||| |140
|||John Maul
Treasurer|||| |~~141~~||||||| |142||||||| ## **229[th] Bristol Saint Aldhelms Scout Group** ## **Accounts for the year ending 31[st] March 2022** I confirm that the above accounts have been reviewed, and represent an accurate reflection of the Group’s financial position David Bull