## 169 BristolScout Group Trustees' Annual Report For the period From 1.04.24 to 31.03.25 **Section A Reference and administration details** Charity name 169[th] Bristol Scout Group Other names the charity is known by Registered charity number (if any) 302179 HQ registration number Charity’s principal address Tranmere Avenue Bristol **Names of** BS10 7JL **the charity trustees who manage the** ## **charity** ||**Trustee Name**|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---|---| |1|GRAHAM|COOPER|CHAIR|| |2|KIM|MILWARD|LV|| |3|JO|GREEN|TREASURER|| |4|IAN|JOYNER||ELECTED–05-09-
24| |5|ANTONY|MILWARD|S|01-04-24 TO 05-09-
24| |6|DANIELLA|JAMES|LV|| |7|JULIE|WEBBER|BSL|01.04.24-05.09.24| |8|ADRIAN|FRY|CSL|01.04.24-05.09.24| |9||||| |10|Emma|Laird|Parent|0| |11|Matt|Barrett|Parent|01.04.24-05.09,24| |12|Christine|James||01.04.24-31.03.25| |13|Matt|Waite|SL|01.04.24-05.09.24| |14|Jess|Gale|Parent Rep|01.04.24-05.09.24| |15|Andy|Selway||COOPTED12.04.25| |16|Paul|Webber|IND|| |17|Kyle
Sharon|Fox
Merritt|Parent Rep
Squirrels Leader|BOTH01.04.24-
05.09.24| |**Type of advisor**|**Name**|**Name**|**Address**| |---|---|---|---| ||||| |Financial
Scrutineer|Martin
Horton|QUALIFIED
ACCOUNTANT|27 Barleycroft. Bristol BS9 3TG| |Planning and
building|Rob
O’Leary|ARCHITECT|11a Alexndra Park Bristol BS6 6Q| ||||| **Section B Structure, governance and management Description of the charity’s trusts** Type of governing document The Group's governing documents are those of the Scout 1 |(e.g. trust deed, constitution)|Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association| |---|---| |**How the charity is constituted**
**(e.g. trust, association,**
**company)**|The Group is a trust established under its rules which are
common to all Scouts.| |**Trustee selection methods**
**(e.g. appointed by, elected by)**|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |**Additional governance issues**
**(optional information but**
**encouraged as best practice)**
You may choose to include
additional information, where
relevant, about:
Policies and procedures
adopted for:
a) the induction and training of
trustees;
b) trustee' consideration of major
risks and the systems and
procedures to manage them|The Group is managed by the Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is
an educational charity. As charity trustees they are responsible
for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Trustee Board is made up of up to 12 individuals who are
elected at the Group AGM including the Chair and
Treasurer together with the Group Lead Volunteers, i
and up to 8 other individuals and meets every 6/8
weeks.
Members of the Trustee Board complete appropriate training
This Trustee exists to meet Charity Governance requirements
and support the Lead Volunteers in meeting the
responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Transition to the new requirements of POR and to meet
the requirements of Charity Commissioners for the
appointment of Trustees and operation of the Scout Group
took place following our September AGM.in 2024.
In early 2025 the Group agreed that the premises could be
used during day time term time by an Education Trust to
support SEN children. The use of our premises in this way
allows for a good use by the wider community and gives us a
healthy income.| ## **Risk and Internal Control** The main areas of concern that have been identified are: 1. Damage to the building, property and equipment. The Group is currently in discussion with its insurers to ensure it has sufficient buildings and contents insurance in place to mitigate against permanent loss.. A full valuation of the site will take place ahead of the October renewal 2. Injury to leaders, helpers, supporters and members. The Group through the membership levy fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.The Group also has another policy for up to 35 un-named helpers who are not members of the Scout Association. 3. Reduced income from fund raising. The Group is primarily reliant upon income from 2 subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. 4. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. 5. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development,empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on thevalues of Scouting and:- enjoy what they are doing and have fun- take part in activities indoors and outdoors- learn by doing- share in spiritual reflection- take responsibility and make choicesundertake new and challenging activities- make and live by their Promise. ## **Summary of the main activities in relation to these objects** A busy programme of camps and activities is undertaken by the group as detailed in the section reports. **Additional details of the objectives and activities (optional information but encouraged as best practice)** You **may choose** to include further The Group successfully applied for a number of grants statements, where relevant, about: primarily from the Community Resilience Fund and the Youth • policy on grant making; INVESTMENT Fund to pay • contribution made by volunteers; for a new building and the • policy on investments. Youth Investment Fund for refurbishment. Various grants were also obtained for Solar panels and battery storage ..and other ancillary work. Most of the work was completed in 2024.25 with Total grants in excess of £300,000. Receipts and expenditure are reflected in the annual finance report. ## **Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Section D Achievements and performance** **Summary of the main achievements of the charity during the year** 3 See separate reports from the sections ## **Section E Financial Review** Brief statement of the charity’s **Reserves Policy** policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold an average sum equivalent to 12 months running costs, circa £9,000. ## **Further financial review details (optional information)** You **may choose** to include **Investment Policy (Specimen 1)** additional information, where The Group's Income and Expenditure is modest with much relevant, about: inward and outward movement and as a consequence does • the charity’s principal sources of not have sufficient funds to invest in longer-term investments funds (including any fundraising); such as stocks and shares. The Group has therefore adopted • how expenditure has supported a low risk strategy to the investment of its funds. All funds are the key objectives of the charity; held in cash using only a mainstream bank. • investment policy and objectives ## **Section F Other Optional Information** Plans for future periods (details of Following completion of building works, an ongoing any significant activities planned to programme of routine maintenance works and servicing will achieve them) be introduced to ensure that the assets of the Group meet regulatory standards and condition of our assets are kept in the best possible state. ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Graham Cooper Kim Milward Position (eg Secretary, Chair) Chair GSL Date 1.07.22 4 ## **169th Bristol (Brentry) Scout Group (Charity no. 302179) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01.04.2024**|**To**|**31.03.2025**| |||||| |**Receipts and payments**||||| |**Receipts**||**2024.25**
**Unrestricted funds**
**£**
**15,474**
**1,610**
**364**
**3,190**
**379**
**21,015**
**274,646**
**11,660**
**286,306**
**3,222**
**-**
**-**
**-**
**3,222**
**3,358**
**-**
**-**
**3,358**
**-**
**-**
**-**
**-**
**-**
**313,901**
**-**
**313,901**||**2023.24**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membershipsubscriptions||**15,474**||**14,853**| |Donations||**1,610**||**2,149**| |Clothing||**364**||**1,348**| |Gift Aid(23.24paid Oct 24)||**3,190**||**2,622**| |Other similar income||**379**||**588**| |**Sub total**||**21,015**||**21,560**| |**Grants**||||| |Maintenancegrant(BuildingWorks)||**274,646**||**5,379**| |Othergrants(Solar)||**11,660**||**1,500**| |**Sub total**||**286,306**||**6,879**| |**Fundraising events(gross)**||||| |Detail 1||**3,222**||**2,911**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraisingactivities||**-**||**-**| |**Sub total**||**3,222**||**2,911**| |**Scout hut income**||||| |Hire of building||**3,358**||**4,142**| |Hire of equipment||**-**||**-**| |Other Scout hut income||**-**||**-**| |**Sub total**||**3,358**||**4,142**| |**Investment income**||||| |Bank interest||**-**||**-**| |BuildingSocietyinterest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**35,492**| |||||| |||||**-**| |||||| |||**313,901**||**35,492**| ## **169th Bristol (Brentry) Scout Group (Charity no. 302179) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01.04.2024**|**To**|**31.03.2025**| |||||| |**Receipts and payments**||||| |**Payments**||**2024.25**
**Unrestricted funds**
**£**
**7,781**
**767**
**280**
**274,514**
**464**
**1,935**
**2,948**
**1,050**
**181**
**-**
**-**
**2,178**
**-**
**1,376**
**831**
**773**
**295,076**
**726**
**-**
**-**
**-**
**726**
**295,802**
**-**
**295,802**
**18,099**
**15,164**
**33,263**||**2023.24**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Membershipsubscriptionspaid on(National/County/Area/District)||**7,781**||**7,535**| |Youthprogramme & activities(Net)(Exp£9395.36/Inc £8628.33)||**767**||**2,220**| |Adult support and training||**280**||**-**| |Buildings Work(from Grants)(£257344.49+£17170)||**274,514**||**3,196**| |Water and Sewerage||**464**||**387**| |Electricityand Gas||**1,935**||**2,602**| |Insurance||**2,948**||**2,891**| |Repairs and Renewals||**1,050**||**2,644**| |Miscellaneous||**181**||**456**| |New Alarm Installation||**-**||**-**| |Equipment||**-**||**-**| |Uniforms and Badges||**2,178**||**2,992**| |AGM and trustee expenses||**-**||**-**| |Hall Maintenance and Cleaningexpenses||**1,376**||**1,976**| |Telephone and Internet||**831**||**756**| |Go Cardless Fees||**773**||**757**| |**Sub total**||**295,076**||**28,412**| |**Fundraising expenses**||||| |Detail 1||**726**||**504**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraisingcosts||**-**||**-**| |**Sub total**||**726**||**504**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**28,916**| |||||| |||||**-**| |||||| |||||**28,916**| |||||| |||**18,099**||**6,576**| |||**15,164**||**8,588**| |||**33,263**||**15,164**| ## **169th Bristol (Brentry) Scout Group (Charity no. 302179) Receipts and payments account** Year start date Year end date **For the year 01.04.2024 To 31.03.2025 from** |**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|| |---|---|---| |**2024.25**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**33,262**
Bank deposit account
**-**
Buildingsocietyaccount
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**33,262**
(agree balances with receipts andpayments account)
agreement error
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shopstock
**-**
Other stock
**-**
Land and buildings(asper insurance valuation)
**559,233**
Motor vehicles
**-**
**63,692**
Other
**-**
**Sub total**
**622,925**
**Liabilities**
Accounts notyetpaid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**656,187**
**Total cash funds**
Scouting equipment, furniture etc (as per insurance
valuation)||**2023.24**
**Unrestricted funds**
**£**| |||| |||**15,164**| |||**-**| |||**-**| |||**-**| |||**-**| |||**15,164**| |||ok| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||**541,368**| |||**-**| |||**63,061**| |||**-**| |||**604,429**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |**Total net assets**|**656,187**|**619,593**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Chair| ||Treasurer| LT70(M)05- Scrutineerfs Reportto the Twstees Uuly Scrutineer's Report to the Trustees of [169 BRISTOL SCOUT GROUP] I report on the aC￿unts of the GrouplDistrict for the year ended ...31-03- As the Group's/DistricVs trustees you are responsibLe forthe p￿paration of the accounts- you consider that ne￿her the audit nor independent examination requirements of the Charities Att 2011 apply. It is my responsibility without carrying out an audtt or independent examination to scrutinise the accounts and to reportto you. In accordance with the directions given in the Group's/DistricVs consbtution. I have suutinised the records and the accounts set out on pages ...... In my opinion the accounts are sn accordan￿ with the records produced to Tne and comply wtth the constitution. Address: .2i......&..￿...tyÉ V ..4R..of_ . i?IS-fo &.J5 3-fG-