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2022-03-31-accounts

148th Bristol (1[st] Stockwood) Scout Group Trustees’ Annual Report

For the period

From : To: 06/04/21 05/04/22

Section A – Administration Details

Charity Name 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group 148thBristol(1stStockwood)Scout Group
Registered Charity Number 3 0 2 1 7 7
Charity Address 76 Maes Knoll
Whitchurch
Bristol		 Drive
Postcode B S 1 4 0 F F
Scout Association Registration Number 1 0 0 1 3 6 6 5

Names of the charity trustees who manage the charity (these will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator):

Trustee Name Position Date Acted(if not for wholeyear)
AndyDyer GroupScout Leader n/a
AndyBracey Treasurer n/a
Chris Osborne Chair n/a
Jill McClelland Secretary n/a

Details of other advisors:

Bank Details Lloyds Bank Lloyds Bank Lloyds Bank
Address 1/3 London Road
East Grinstead
West Sussex
Post Code R H 1 9 1 A H
**Advisor Type ** Independent Examiner
Advisor Name Janet Ballinger
Address 59 Beeches Road
Cheltenham
Post Code G L 5 3 8 N J
Dates Examined 12/07/22

Registered Charity Number - 302177

Page 1 of 7

Section B – Structure, Governance and Management

The Group's governing documents are those of the ‘The Scout Association’. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or

Registered Charity Number - 302177

Page 2 of 7

the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 – 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C – Objective and Activities

The Purpose of Scouting - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting - As Scouts we are guided by these values:

The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Public Benefit Statement - The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D – Achievements and Performance

See the attached reports (Appendix 1) from the various Scout Section Leaders together with the Chairman and Treasurers report for an overview of the work carried out in the preceding 12-month period.

Section E – Financial Review

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £4.75k.

The Group held reserves of approximately £5k against this at year end. This in line with the level required for operating expenses.

Registered Charity Number - 302177

Page 3 of 7

The Group's Income and Expenditure is very small and a5 a consequence does not have sufficient funds to invest in longer-tem) Investments such as stocks arkd Shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All fund$ are held in cash using onty mainstream banks or building Societies or The Scout Association's Short Term Investn)ent service. The Group Execsjtive regularty rnonitors the levels of bank balances and the interest rate5 reoived to ensure the group obtains maximum value and income from its bankin8 arran8ements. Occasionally this may tnvolve using an account that requires a period of notice before fvnd5 may be withdrawn, before doing so the Group Executive considers the cash flow requirements. See the attached summary of accounts for further infomiation (Appendix 21. n F- Plan5 for See the attached reports (Appendiy 11 from the various Scout Sertion Leaders together with the GSL'S report for an overview of the plans we have proposed together with planned activitles and events for the forthcoming year. The Trustees declare that they have approved the Trustees. report above. 518ned on behalf of the Charrties Trustees.. Name Position Date Andy ttyer Grou Scout Leader Name Position Date Chr15 osborn• Chalr 09 Re8tStered Chartty Number- 302177 Page4of7

Appendix 1

Annual Report

Registered Charity Number - 302177

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Beavers Report Annual General Meeting 2022

Another busy year with the Beavers. We opened our second colony in September to relieve the waiting list for Beavers as we were unable to keep up with all those on the list who were turning 6. It also enabled us to try to maintain 20 Beavers in each colony, which felt manageable for the 2 Cub packs to be able to accept.

To run the 2 colonies, we have needed to increase the leadership, which we managed to do successfully. Brian (who had previously been a parent helper) and Andreea joined and became uniformed Assistant Leaders. We have also now gained James who has completed initial training and will be going into uniform soon hopefully. Unfortunately we have said goodbye to Lisa who was a section assistant and decided it was time to step down after assisting for over 4 years. Penny is also leaving us after over 4 years as Assistant Leader at the beginning of summer but will still join us occasionally for Thursday evenings, camps and special events. Id like to thank them both for their support with me joining as Beaver leader and helping the colonies grow even more.

We therefore will have 4 leaders over the 2 colonies, myself and James running the earlier group and a change moving forward will mean that Brian and Andreea will run the second group. We are supported well by parents and already have a couple of parents who may look to help on a regular basis but are always on the lookout for more enthusiastic parents to join us!

We aimed to give the Beavers some overnight experience this year and have done 4 different camps or sleepovers since April, to enable as many Beavers as possible the chance to spend the night away. We offered the older Beavers a sleepover at the hut, which enabled myself to gain my Indoor Overnight Permit. This saw 10 Beavers try fire lighting, archery, enjoy a campfire, go on a small hike and sleep away from home (for some, this was the first time). The second camp for 5 Beavers was 1 night outside in tents in April at Cleeve Campsite, joining the Cubs and Scouts, giving us as leaders a chance to het experience outside with this age group. We then had another indoor camp at the Scout Hut with the younger Beavers, 11 took part. The last camp was 2 nights at the Big Fiesta at Woodhouse. A fantastic experience where 7 Beavers took part in rock climbing, crate stacking, muddy assault course, circus skills, zorbs, go karts, roller skating, face painting, laser tag, water slide…… they tried it all, we were so impressed!!!!!!!

Other events this year that we have taken part in is Remembrance parade, Santa experience at Woodhouse, trip to the zoo with Cubs, visit a fire station and most recently, indoor crazy climbing.

Badges still remain a big motivation for the Beavers, they love receiving them. We have given out so many but this year, we have awarded the first Bronze Awards to 4 Beavers, really well done!! This is the highest award a Beaver can get and they all took them on to Cubs as they all moved up.

We have had a great year at Beavers. There aren’t any camps planned over the summer but we may see an activity day during the holidays but we all look forward to another busy fun year from September.

Thanks

Katie, Brian, Andreea, Penny, James and Lisa

What a year it has been for Tuesday Cubs! The year has been full of change, from embracing the pandemic regulations, to becoming an autonomous Cub group. Along the way, we have said goodbye to some Cubs, many of whom have progressed to scouts, and said hello to the many new Cubs who have joined us. As leaders, we have thoroughly enjoyed our year of supporting our Cubs to grow in experience, and in confidence.

After deciding to lead the Tuesday pack, Sarah has led the pack from strength to strength. With the support of Helen and myself, Sarah has developed a programme of activities, planned camps and has achieved her overnight permit. Thank you to Alan Price for the support he gave to us and to Sarah to gain her night permit. Although we three leaders appreciated the guidance and support from the other pack, we decided to make the Tuesday pack an autonomous group, so we could plan activities to meet the needs of own cubs. We are grateful to the other pack for helping and supporting us with this.

Over the year, the pack has grown in number, and we are now nearly full. We have a mixture of boys and girls, experience and ages. We have children who have moved up from Beavers as well as some who are completely new. We have had some begin their scouting journey with us after hearing about the opportunities Cub groups can bring. They have fitted in well and have been guided by our more experienced Cubs. We now have four sixes, who have shown us they can work well together. We were especially proud of how they all worked together recently to make a bug hotel. They designed the hotels, collected materials and used tools whilst all showing great respect for one another. They negotiated well, shared ideas and helped one another to complete this challenge.

Not only have our cubs’ numbers grown, but our number of parent helpers have too. We now have many parents DBS checked and show their support to us. They get involved when we need a higher adult to child ratio and have been a real asset to us. We would like to thank all the parents who have helped us over the last year and thank you to Simon who continues to offer his support each week.

The pack have taken part in a vast range of activities over the last year. From fire lighting to fist aid, cooking to astronomy, DIY to sports and crafts to hikes, plus many more. We have awarded 151 badges this year, including a number of silver awards. We have had visitors to teach us about different disabilities, a visit from PCSOs to teach us about the police force and we have visited Keynsham fire station to learn about firefighting. We have been very fortunate to have Archery sessions led by Tanya and Andy, and Makaton lessons from Kirsty Chilcott.

In addition to the weekly meetings, we have been fortunate to do some camps and sleep overs. In March, the Cubs had a 2 night sleep over at the hut and visited Bristol Zoo. They then had a 1 night camp at Centenary Wood and then 2 nights at Woodhouse for the Big Fiesta. The Big Fiesta was an amazing experience for all those involved. It was incredible albeit a little emotional to see Scouting sections from across Bristol and the Cotswolds come together to take part in activities for the first time since the pandemic began. Andy Scully at Woodhouse and his team did a sensational job of providing over 100 activities for the children and young people. It was an experience that we are all going to remember.

After an exciting year, we cannot wait to see what the next one brings for Tuesday cubs and for all those at 148[th] .

Last September having both cub packs run side by side we took the decision to run separate programmes, each working to our own strengths & basing activities around our own packs.

Wednesday cubs has continued to go from strength to strength & come September will be at capacity. We’ve had an amazing fun filled year. It wouldn’t have been as successful without a great team of leaders & helpers. Thanks to Richard Staniland & Hannah Bracey aswell as our section young leaders Sophie Delaney & Lexie Chappell-King. I must also mention both Lee Pearce & Penny Herrington for all the support they’ve given us when we’ve been camping.

Running on zoom made us realise how much we enjoy getting out & about so this year we’ve really tried to vary our programme. As a pack the cubs have completed the skater badge & money skills badges for the first time, aswell as our astronomer, pioneer & fire safety. During the year amongst other things, we’ve been ice skating, skateboarding, sailing, improved our archery & taken part in a boxercise class.

From April 2021 until the end of June 2021 the Wednesday cubs have earned a total of 285 badges & 4 Silver awards. Well done everyone.

It’s not all about badgework there’s been a fair bit of fire lighting, knife skills & navigation, with a lot of the year 5’s earning their own fire kits. They’ve enjoyed going back to basics. The last year has seen us catching up on our nights away, the cubs have had the opportunity of 14 nights away. We’ve camped by ourselves, with Tuesday cubs, the beavers & the scouts & recently as a whole group.

Next week sees us going on our first ever cub summer camp, we’ll be travelling to Huish woods by mini bus & spending a long weekend together. Having been so long in the planning, the excitement is building & now we just can’t wait

I’m sure there will be many an adventure & just as many opportunities in the coming year, after all we’re just getting started.

Tanya Bracey (Akela), Richard Staniland (Jacala), Hannah Bracey (Haithi) Sophie Delaney (Rikki Tikki Tavi) & Lexi Chappell-King (Leela)

Well we finally got out of lockdown for scouting properly and got straight back into the swing of things.

We started off with a bit of physical exercise to dust the cobwebs off in the form of the bleep test. The scouts did well and 2 of them carried on well into level 9.

As we had all spent so long apart and a few new faces, we did a session on getting to know each other. The scouts have some interesting hobbies and taste in music! Spent a weekend at the HQ making raised beds, learning about space and sorting the HQ out. The next few months were spent prepping for camp at Chelwood. The Scouts planned their own menus and activities they wanted to do on the camp. The Chelwood camp was spent in hammocks, some loved them and some loathed them! It was a great camp and the scouts learned to prepare and cook their food they chose.

A bit of a break for the summer then back to prepping for another camp. This time it was at Centenary woods. The 3 oldest scouts took the lead on camp. The scouts got stuck in with the knife axe and saw work, cooked for themselves and had a great time at the camp. We stayed in tents this time, although the girls maybe should have stayed in hammocks after the smell of feet after 24 hours. Their tent had to be aired out after that one!

The rest of 2021 saw us doing indoor pioneering projects, Archery, Canoeing, cooking, household skills, food testing and some team building tasks.

We also said goodbye to Paul Carter who had spent over 44 years with the 148th. We have him a great send off. The amount of people attended showed how much Paul was respected at the 148th. He had given so much of his time for the benefit of others in Scouting. Once again Paul, from all of us, past and present at the 148th, Thank you.

2022 started off with planning the next few months activities. We planned our veg beds, did ready steady cook, created adverts, fencing, shooting, wood carving, bowling, archery, made pizzas and completed the local knowledge badge.

Between the troop, 114 badges were awarded including Wills Cheif scout gold award.

The troop is growing in strength and we are looking forward to what the Scouts can achieve over the next year.

As always thank you to all those that help out with the troop. Helping out on Thursday nights, coming along on camps and activities with us, helping clean, helping with the fundraising, attending work parties in the pouring rain, transporting Scouts and equipment, passing on skills, maintenance of the HQ and grounds, building, painting and any other tasks that need doing whether big or small. Without you guys, we would not be able to run the troop. Thank you.

GSLs Report 2021 to 2022

This report covers the period 1[st] April 2021 to 31[st] March 2022. During most of the year we have been able to return to face-to-face section meetings and held camps and sleepovers. Thanks to everyone who took part, and joined in, and the leaders for organising.

There will be more from each of the sections later, but I would like to mention the following:

Katie has made further progress with the Beavers, and we were able to reopen the second Colony.

During the year, the two Cub packs decided to move away from running the same programme and do their own thing, but while also working together on some activities.

The Scouts have been working outside whenever possible, learning lots of new skills, thanks to Tim and the other Scout Leaders. However, the Troop is now at its maximum capacity, so we can’t move Cubs up at the age of 10.5 years, which in turn means we won’t be able to move Beavers to Cubs at 8 years old. Therefore, we need to open (or is reopen) a second Troop!!!! This can only happen if we have new volunteers step forward. Could it be you (and I think it could)? Support & Training is provided. Please catch me for a chat either at the AGM or via Facebook or group@1ststockwoodscouts.org.uk.

In October, Paul Carter stood down as Assistant Scout Leader after more than 40 years. We were pleased to appoint Paul as Honorary Group President.

Thank you to all the volunteers who have given up their time over the last year; and as I think it is important to recognise the time and wisdom that they give to the group, they are:

Beavers – Katie, Penny, Andrea, Lisa, Brian & James;

Tuesday Cubs – Sarah, Helen & Rachel;

Wednesday Cubs – Tanya, Karen, Stan & Hannah;

Scouts – Tim, Paul, Andrew, Kyle, Connor & Lilly,

Help as and when to all sections - Alan & Lee;

Group Committee – Chair Chris Osborne, Treasurer Andy Bracey, Secretary Jill McClelland;

We also have several Young Leaders (who are Explorer Scouts - 14 to 18 years old) and make a valuable contribution to the section and the group.

Thank you all!

Are you on Facebook? If so, make sure that you join the Facebook Group for your child’s Section and the Member Information Group, where we share details of what is happening soon.

I would really like to start the process to open a Squirrel Dray for 4 to 6 year olds, but we need volunteers to run it. Experience in Scouting or this age group is not necessary, and full training and support will be provided. Are you who we are looking for?

We are always on the lookout for new volunteers in the group, working with the young people or providing support in the background. As mentioned before, we need more volunteer leaders so that we can provide Scouting to all in Stockwood who would like to join. We will be starting a recruitment drive soon, but in the meantime, please have a think about the ways that you can support our young people to get the most from the Scouting Adventure; and chat with any of the leaders or me. Training and support are always available! I’ve added a list of some potential roles below.

Yours in Scouting

Andy Dyer Group Scout Leader Email: group@1ststockwoodscouts.org.uk Website: 1ststockwoodscouts.org.uk

Facebook: 1ststockwoodscouts

Current Vacancies

Scout Leader & Assistant Scout Leaders Assistant Squirrel Leaders Assistant Beaver Leaders Assistant Cub Leaders Deputy Group Scout Leader

Page 1

July 2022

GSLs Report 2021 to 2022

HQ Caretaker (could suit a retired Grandparent); and / or HQ Bookings coordinator Fundraisers Trustees Webmaster Grass Cutters Gardeners HQ Maintenance

Please speak with Chris Osborne or Andy Dyer for any of these exciting volunteering opportunities!!!

Page 2

July 2022

Appendix 2(a)

Statement of Accounts

Registered Charity Number - 302177

Page 6 of 7

148[th] Bristol (1[st ] Stockwood) Scout Group

Balance Sheet 2021/2022

Balance Sheet 2021/2022
Main ledger 22497.97
Brought Forward Figures
Beaver 3.31
Cubs 7.66
Scouts 14.50
Fundraising 1236.61
1262.08
23760.05
Income Main ledger 29592.37
Beaver 0.00
Cubs 0.00
Scouts 0.00
Fundraising 0.00
0.00
29592.37
Expenditure Main ledger 20267.12
Beaver 0.00
Cubs 0.00
Scouts 0.00
Fundraising 0.00
0.00
20267.12
Carried Forward Main ledger 33059.83
Beaver 3.31
Cubs 7.66
Scouts 14.50
Fundraising
25.47
33085.30

Income & Expenditure

Income Expenditure
Subs 12,838.00 Infrastructure 558.19
Camps/Sections 4,548.15 Utilities 1,260.04
Gift Aid 4,185.74 Insurance 1,036.41
Fundraising 3,496.24 Cleaning 1,668.49
Interest 0.94 Equipment 1,091.39
Donations/Grants 2,667.00 Camps/Sections 7,027.80
Other 323.60 Scout Association 4,461.00
Clothing 626.70 Training 160.00
Hall Rental 906.00 Uniforms\Clothing 2,053.16
Fundraising expenses 863.66
Other 86.98
Totals 29,592.37 20,267.12

148[th] Bristol (1[st] Stockwood) Scout Group, Scout HQ, Alongside the Harvesters PH, Harrington Road, Stockwood Bristol

Reg. Charity No 302177

Appendix 2(b)

Independent Examiners Report to the Trustees

Registered Charity Number - 302177

Page 7 of 7

England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts witFi a gross income of £250.000 or Less in the relevant financial year Independent examinerfs report ts thÈ trustees of 148th Bristol115t Stoc1￿00d) Scout Countil I reportto the trustees on my examinatwjn of the accounts of the 148th Bristol Ilst Stockwoodl Scout Group for the year ended 5" April 2022. Responsibilit￿ and basis of report A5 the charEty trustees of the 148th Bristol Ilst Stockwoodl Scout GrouD you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 ltthe Actl. I report in respect of my examinatK)n of the 148th Bristol11st Stockwoodl Scout Group accounts carrted out under section 145 of the 2011 Act and in carrying out my examination I have followed authe appLicabLe Directions gwen bythe Chartty Commission under sertion 14515llbl of the ACL Independent examiner's statement I have completed my examination. I confirm that no material matters have cone to my attL￿tIOn in Connection with the exammation giving me cause to believe that in any material respect. accounting records were not kept in respect of the 148th BristoL Ilst stockwoodl Scout Group as required by section 130 of the ACL or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to wh￿h attention shoutd be d¥awn in this report in oyderto Ènable a proper undeT51aTrding of the accounts to be reached. Signed= Name". Janet BaLLir¥Jer Relevant professional quaiFficètion or members ip Of profeSS￿naL bodies lif anyl- F.C.C.A Address.. 59 Beeches Road. Cheltenham. GL53 8NJ Date..