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2025-03-31-accounts

63[rd] Bristol (St Andrew with St Bartholomew) Scout Group

Trustees’ Annual Report

01/04/2024 to 31/03/2025

Charity Name 63rd Bristol Scouts

Registered Charity Number 302164

HQ Registration Number 1294

Address

St Bartholomews Road, Ashley Down, Bristol BS7 9BJ

63[rd] Bristol Trustee’s Annual Report

SECTION A - REFERENCE AND ADMINISTRATION DETAILS

Trustees

Trustees
Trustee Name O@ice (if any) Dates acted if not
for whole year
Mike Evans Group Scout Leader
Lucinda GriHiths Cub Scout Leader
Matt Lloyd Scout Leader
Glen Maxwell-Heron
Judy Naylor
Steve Phillips
Simon Tutton From October ‘24
Ellie Spare
Andrew Stephenson Treasurer Until March ‘25
Julie Stephenson Until March ‘25
Gareth Williams Chair From October ‘24
Matt Wills From October ‘24

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63[rd] Bristol Trustee’s Annual Report

SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organization and Rules of The Scout Association.

Constitution

The Group is a trust established under its rules which are common to all Scouts.

Trustee Selection

The Trustees are appointed in accordance with the Policy, Organization and Rules of The Scout Association.

Management and Policies

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and 10 Trustees (including one Ex-OHicio Trustee) and meets every two months.

the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Risk and Internal Control

been reviewed and systems have been established to mitigate against them. The main areas of concern that

  1. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has suHicient buildings and contents insurance in place to mitigate against permanent loss.

  2. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

  3. Reduced income from hut rental and fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

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63[rd] Bristol Trustee’s Annual Report

  1. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

  2. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

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63[rd] Bristol Trustee’s Annual Report

SECTION C - OBJECTIVES AND ACTIVITIES

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of Activities

See attached Section reports.

and the advancement of citizenship or community development headings.

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63[rd] Bristol Trustee’s Annual Report

SECTION D - ACHIEVEMENTS AND PERFORMANCE

Summary of Achievements

and Scouts. We are delighted to share the highlights and progress of the past year for this year’s AGM.

Summary of Scouting Activities

All our young people have engaged in a wide range of activities that embody the spirit of Scouting. From adventurous camps and expeditions to a wide-ranging weekly scouting programme focused on community service projects, gaining important life skills and fun, our members have demonstrated inspirational enthusiasm and commitment. Some of the key activities include:

Membership and Achievements

We are proud to be a large and thriving Scout group, one of the largest in the County, and indeed South-West of England. The number of young people enjoying Scouting with us has remained strong, reflecting the vibrant and supportive community we have built. We continue to provide scouting to over 320 young people each week across most nights of the week, across both the Scout Hut and utilising the new Church Location next to the park. Notably, over 50 of our young members have achieved the highest awards in their respective sections, a testament to their hard work and dedication.

Call for Volunteers

As we look to the future, we recognize the need to increase the number of regular volunteers. Volunteering with the 63rd Bristol Scout Group is not only rewarding but also beneficial for personal growth. It oHers a chance to develop new skills, make lasting friendships, and contribute positively to the community. Without increased support, we cannot continue to provide Scouting at the level we are achieving currently. We encourage parents and community members to get involved and support our Group on a regular basis. Your time and eHort can make a significant diHerence in the lives of our young Scouts and the future of the Group.

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63[rd] Bristol Trustee’s Annual Report

Volunteer Team and Parent Community

We extend our heartfelt thanks to the parents and the entire Scouting community for their unwavering support. Your involvement and encouragement have been crucial to our success. Special thanks to our leaders and volunteers for their dedication and hard work.

Looking Ahead

We are excited about the year ahead and the new adventures it will bring. We also look forward to continuing to support the District with cross district events and camps. With your continued support, we look forward to another fantastic year of Scouting at the 63rd Bristol Scout Group.

Mike Evans and Matt Lloyd

Group Lead Volunteers

Chair’s Report 2024 - 2025

I was honoured to take on the role of Chair of the Trustee Board at the last AGM. Since then, it has been a privilege to work alongside such a committed team of volunteers, leaders and trustees to support the thriving community that is 63rd Bristol. This report summarises our collective progress since the last AGM and outlines some of the priorities ahead.

Strong Foundations and Safe Scouting

Our Group Lead Volunteers, Mike Evans and Matt Lloyd, have kept us regularly updated on the Group’s activities and operations, ensuring that safety, safeguarding, and training remain at the heart of everything we do. We’re proud that a full and varied programme continues across all sections – Beavers, Cubs, and Scouts – including recent highlights such as camping at Woodhouse and participation in the District swimming gala.

Clear Board Priorities and Active Working Groups

In November, the Trustee Board agreed a set of key strategic priorities for the next 12–24 months: Governance, Premises, People, Investment, Group Scout Leader succession planning, and creating a Young People’s Advisory Panel. Working groups were formed for each, and I’m pleased to report steady progress across the board. In particular, we’ve now approved a baseline budget for FY26, outlined plans for future investment of reserves, and progressed early steps toward a potential building project to secure the long-term future of our premises to support the Group.

Improving Systems and Communications

We’ve continued to embed new digital systems including the Scouts’ Transformation platform and Online Scout Manager, with a focus on improving communications, managing risk assessments, and simplifying administration. We’ve also introduced new governance policies, established clearer documentation and financial planning practices, and are in the process of improving our digital infrastructure and data security through shared drives and platforms.

Financial Health and Future Investment

for the year ahead. Our new Investment Working Group has developed a framework for ethical and prudent use of surplus funds, with an initial plan to diversify cash reserves over varying time horizons, pending final checks against Scout Association policies.

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63[rd] Bristol Trustee’s Annual Report

People and Premises

Our volunteers are the lifeblood of the Group, and we continue to support their development through training and clearer guidance, especially in areas such as inclusion and neurodiversity. We’ve also begun a muchneeded conversation about capacity – particularly in Cubs – and launched a maintenance group to help care for our Scout Hut and grounds. Alongside this, the Premises Working Group is moving forward with plans for the construction of a new building, starting with appointing an architect in the coming months.

Looking Ahead

I’d like to thank every volunteer, leader, parent and trustee who helps make the 63rd a warm, welcoming and active part of the community. A special thanks to Andrew Stephenson and Julie Stephenson, who stepped down from the Board this year – their contributions have been deeply appreciated.

confident we have the team and momentum to continue strengthening our Group for years to come.

Gareth Williams

Chair, 63rd Bristol Scout Group Trustee Board

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63[rd] Bristol Trustee’s Annual Report

SECTION E - FINANCIAL REVIEW

Reserves Policy

The Group's policy on reserves is to hold suHicient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to three months running costs, circa £25,000.

Investment Policy

The Group's has taken the decision not to invest any funds in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

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63[rd] Bristol Trustee’s Annual Report

SECTION G - DECLARATION

The trustees declare that they have approved the trustees’ report above.

Trustee 1

Print Name and Position

GARETH WILLIAMS, CHAIR

Signature

Date

Trustee 2

Print Name and Position

MIKE EVANS, GROUP LEAD VOLUNTEER

Signature

Date

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63[rd] Bristol Scout Group Annual Accounts 1[st] April 2024 to 31[st] March 2025

YEAR ON YEAR
SUMMARY		 FY 2024 (£) FY2025 (£) Year on Year Variance
(£)
Income 77,443.76 91,819.88 14,376.12
Expenditure (60,149.65) (73,928.99) (13,778.34)
Total Surplus 17,284.11 17,890.89 606.78
Bank Balance at Year
End		 129,351.43 147,242.32 17,890.89
Scout Association
Deposit at Year End		 0 0 0
Scout Association
Deposit Transfer		 4,956.24 0 (4,956.24)
Cash 39.93 0 (39.93)
Total at Year End 129,391.36 147,242.32 17,850.96
INCOME Amount £ Total £
April,May2024 membership 14,195.00
June 2024 membership 15,380.00
JulyAugust 2024 membership 5,420.00
September October 2024 Membership 1,610.00
November December 2024 Membership 3,415.00
January2025 Membership 645.00
February2025 Membership 1,710.00
March 2025 Membership 800.00
0.00 43,175.00
CAMPS
Brockmead Thur Scouts Hammock CampMay2024 725.00
Scout Lakes CampAugust 2024 24,455.00
Woodhouse Cub District CampSeptember 2024 4,030.00
Woodhouse Beaver Sleepover October 2024 1,400.00
Glennywood Scout CampNovember 2024 96.00
Woodhouse Wed Scout CampFebruary2025 1,815.00
Brockmead MondayScout CampMarch 2025 840.00
Brockmead Beaver Sleepover April 2025 240.00
NORJAM August 2025 7,465.00
0.00 41,066.00
ACTIVITIES
ThursdayCubs Aqua Park 380.00 380.00
Scout sailing 192.00
0.00
GRANTS / FUNDRAISING
MayFair May2024 2,906.00
October 2024Quiz evening 1,253.00
HSBC Donation Staf Scheme 500.00
February2025Quiz evening 1,201.01
0 5,860.01
LEADERS
Thank donation fromparents 470.00
Leader December Social 449.74
0 919.74
UNIFORM
Scout Leader Hoodies 375.00 419.13
Uniform sales 44.13
419.13
Total Income 91,819.88
EXPENDITURE £
Annual Membership 17,491.50 17,491.50
CAMPS
Brockmead Thur Scouts Hammock CampMay2024 575.00
Scout Lakes CampAugust 2024 25,806.02
Woodhouse Cub District CampSeptember 2024 3,977.44
Woodhouse Beaver Sleepover October 2024 1,995.16
Glennywood Scout CampNovember 2024 0.00
Woodhouse Wed Scout CampFebruary2025 2,024.93
Brockmead MondayScout CampMarch 2025 0.00
Brockmead Beaver Sleepover April 2025 75.00
NORJAM August 2025 7,640.00
0 42,093.55
FUND RAISING EXPENSES
MayFair May2024 1,139.77
October 2024Quiz evening 511.86
February2025Quiz evening 378.78
0 2,030.41
THIRD PARTY ACTIVITY SESSIONS
Beaver Scouts 1,209.29
Cub Scouts 628.90
Scouts 1,778.70
0 3,616.89
EXPENSES SECTION ACTIVITIES
Beaver Scouts 169.84
Cub Scouts 236.06
Scouts 1,799.49
0 2,205.39
BADGES / UNIFORM
Badges 436.50
Neckerchiefs 1,000.00
Hoodies 1,451.60
00 2,888.10
BUILDING USE
Church Hall hire 1,985.50 1,985.50
EQUIPMENT
BBQand AV cable 77.47
Hammocks 495.50
0 572.97
ADMIN & LEADER TRAINING
Online Youth Management OSM system renewal 190.00
Scrapstore membership 27.00
Awards 340.00
Training 120.00
0.00 677.00
LEADERS
Leaders Social 242.68 242.68
MISCELLANEOUS
CampRefunds 25.00
MembershipRefunds 100.00
0.00 125.00
TOTAL EXPENDITURE 73,928.99
Total Income 1/4/2023 to 31/3/2024 91,819.88
Total Expenditure 1/4/2023 to 31/3/2024 (73,928.99)
ClosingSurplus balance for theyear 17,890.89
Openingbalance at 1/4/2024 129,351.43
Surplus for theyear 17,890.89
Final total Balance as at 31/3/2025 147,242.32
Barclays account no 3397213 £147,242.32
Assets at 31/3/2024
Scout Hut £640,440
Scout Hut Contents £14,000
CampingEquipment £38,000
Badge stock £1,500
Uniform stock T Shirts / Neckers £3,000

63[rd] Bristol Scout Group Hut Account 1[st] April 2024 to 31[st] March 2025

YEAR ON YEAR SUMMARY FY 2024 (£) FY2025 (£) Year on Year Variance
(£)
Income 17,434.31 15,052.87 (2,381.44)
Expenditure (8,470.24) (10,000.31) (1,530.07)
Total Surplus 8,964.07 5,052.56 (3,911.51)
Bank balance atyear end 62,838.16 67,890.72 5,052.56
Cash 0 0 0
Total 62,838.16 67,890.72 5,052.56
Date Income Amount £ Sub Total £ Total £
April 2024 Fun Science Hut Use 375.00
J Persson Hut use 150.00
Breeze sports Hut use 525.00
S Kellett Hut use 25.00
0.00 1,075.00
May2024 De Glanville Hut Use 150.00
Z Van Der Velden Hut Use 50.00
Cabot District Explorers Hut use 150.00
0.00 350.00
June 2024 Breeze Sports Hut Use 400.00
Hastings Victoria Hut Use 100.00
Z Van Der Velden Hut Use 150.00
Bristol Contact Hut Use 250.00
Bristol CityCouncil Hut Use Election 220.00
HilarySudburyHut use 75.00
Fun Science Hut use 375.00
H Borel Hut use 75.00
B Riach Hut use 150.00
0.00 1,795.00
July2024 Z Van Der Velden Hut use 175.00
Breeze Sports Hut Use 600.00
88thBristol Guides Hut use 100.00
T J Atkin Hut Use 300.00
Fun Science Hut Use 750.00
Attridge Anupreet Hut Use 100.00
J Persson Hut Use 175.00
88thBristol Brownies Hut use 100.00
0.00 2,300.00
August 2024 Cabot District Explorers Hut Use 150.00
B Riach Hut Use 175.00
Bristol CityCouncil Hut Use Election 250.00
0.00 575.00
September 2024 EDF Solar Panel Income 560.25
Ms RA RigbyHut Use 225.00
88thBristol Guides Hut Use 100.00
EDF EnergySolar Panel Income 317.69
Z Van Der Velden Hut Use 100.00
T J Atkin Hut Use 75.00
0 1,377.94
October 2024 UtilityWarehouse Credit 29.66
Breeze Sports Hut use 575.00
H Borel Hut Use 75.00
Smith C Hut use 100.00
Bristol Contact Hut use 537.50
B Riach Hut use 200.00
Fun Science Hut Use 375.00
0 1,892.16
November 2024 Cabot District Explorers Hut Use 150.00
Z Van Der Velden Hut use 200.00
Emmott VR Hut use 225.00
88thBrownies Hut use 100.00
J Persson Hut Use 150.00
0.00 825.00
December 2024 J Persson Hut Use 175.00
L Bijelic Hut use 100.00
Bristol Contact Hut use 650.00
Z Van Der Zelden Hut use 175.00
M Mackintosh Hut Use 35.00
Breeze Sports Hut use 625.00
R Litchfeld Hut use 100.00
B Riach Hut use 175.00
Matt Williamson hut Use 75.00
H Bradshaw Hut use 75.00
EDF EnergySolar Panels 132.77
0 2,317.77
January2025 Matt Williamson Hut use 62.50
Fun Science Hut Use 90.00
Fun Science Hut Use 125.00
Emmott VR Hut Use 157.50
0.00 435.00
February2025 Bethan Riach Hut use 150.00
88thBristol Guides Hut Use 100.00
Bristol Contact Hut Use 250.00
Breeze Sports Hut use 550.00
Z Van Der Velden Hut use 150.00
Face Hut Use 100.00
S Fitzpatrick Hut Use 90.00
S Fitzpatrick Hut Use 120.00
Cabot District Explorers Hut Use 150.00
Fun Science Hut use 375.00
0.00 2,035.00
March 2025 J Persson Hut use 75.00 75.00
Total Income 15,052.87
Date` Expenditure
Apr 24 Water2Business 1 X £37 37.00
May24 to Mar 25 Water2Business 11 X £40 440.00
477.00 477.00
Apr 24 BT Broad Band 1 X £44.24 44.24
May24 BT Broad Band 1 X £50.66 50.66
June 24 to Mar 25 BT Broad Band 10 X £47.73 477.30
00 572.20
Apr 24 to Mar 25 Pure Professionals 12 X £25.50 306.00 306.00
April 2024 Hut CleaningMilena Kluk 175.00
May2024 Hut CleaningMilena Kluk 140.00
June 2024 Hut CleaningMilena Kluk 140.00
July2024 Hut CleaningMilena Kluk 175.00
August 2024 Hut CleaningMilena Kluk 140.00
September 2024 Hut CleaningMilena Kluk 140.00
October 2024 Hut CleaningMilena Kluk 175.00
November 2024 Hut CleaningMilena Kluk 140.00
December 2024 Hut CleaningMilena Kluk 140.00
January2025 Hut CleaningMilena Kluk 175.00
February2025 Hut CleaningMilena Kluk 140.00
March 2025 Hut CleaningMilena Kluk 140.00
0.00 1,820.00
April 2024 UtilityWarehouse Gas / Electric 265.85
May2024 UtilityWarehouse Gas / Electric 158.68
June 2024 UtilityWarehouse Gas / Electric 180.18
July2024 UtilityWarehouse Gas / Electric 145.97
August 2024 UtilityWarehouse Gas / Electric 137.18
September 2024 UtilityWarehouse Gas / Electric 0.00
October 2024 UtilityWarehouse Gas / Electric 154.05
November 2024 UtilityWarehouse Gas / Electric 265.68
December 2024 UtilityWarehouse Gas / Electric 251.42
January2025 UtilityWarehouse Gas / Electric 272.11
February2025 UtilityWarehouse Gas / Electric 274.86
March 2025 UtilityWarehouse Gas / Electric 259.28
0 2,365.26
2ndArpril 2024 Colin Ries Shelves for the stores 290.85
2ndApril 2024 Mike Evans Cleaningmaterials 10.08
8thMay2024 Bristol CityCouncil Business Rates 354.29
20thMay2024 GSL Services Boiler Service 72.00
20thMay2024 Mike Evans Maintenance DayExpenses 76.88
14thJune 2024 Balmoral Systems Fire Alarm Inspection 168.72
14thJune 2024 Balmoral Systems Lights Inspection 168.72
22ndJuly2024 Hannah Thomson Refundpaid in error 150.00
22ndJuly2024 Window Replacement(Reimbursed Mike E) 585.00
14thAugust 2024 Jim Sibson CampEquipment 234.44
9thDecember 24 Hudson PlumbingNew Fridge and Stove 655.00
23rdDecember 24 Evans Toilet supplies 16.74
15thJanuary2025 Soap 26.39
20thFebruary
2025		 Firemark Fire extinguisher maintenance 192.85
0 3,001.96
15thJanuary2025 NFU Mutual Insurance Renewal 1,457.89 1,457.89
Total Expenditure 10,000.31
Summaryof Expenditure
Utilities Electric, gas,water,Broadband 3414.46
Accountancy package 306.00
Cleaning 1820.00
Cleaningmaterials 53.21
Maintenance,inspections 1555.02
889.44
New equipment
Hut refund 150.00
Insurance 1457.89
Business rates 354.29
Total Expenditure 0
SummaryIncome
Hut hire regular users 11,485.00
Hut hire occasional users 2,527.50
Solar Panels 1,040.37
0
Total Income 15,052.87
Total Expenditure 10,000.31
Surplus 5,052.56
Openingbank balance 62,838.16
Surplus 5052.56
ClosingBank balance 67,890.72

Independent examlner's report to the trustees of 63rd Brlstol Scout Group Scout I report to the trustees on my examination of the accounts of the 63rd BristoL Scout Group for the year ended 31 March 2025. Responsibilities and basls of report As the charity trustees of the 63rd Bristol Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charib'e5 Act 20111'the Act'l, I report in respect of my examination of the 63rd Bristol Scout Group accountg carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applica ble Directions given by the Charity Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination, I confirrn that no material matters have come to my attention in connection with the examinab'on giving me cause to believe that in any material respect.. accounting records were not kept in respect of the 63rd Bristol Scout Group as required by section 130 of the Act., or 2, the accounts do not accord with those records, I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enable a proper understanding of the accounts to be reached. S￿ned., (IttrtF Name,. Joanna Tett ACA Relevant professional qualification (Y membership of professionaL bodies lif any),. Institute of Chartered Accountants in England and Wales Addre5s', 34 Cherington Road, Bristol BSIO 58J Date., 27 August 2025