## **Trustees’ Annual Report for the period**
**From** 01/04/2022 **Period start date To** 31/03/2023 **Period end date**
**Charity name:** 44[th] Whitetree Scout Group
**Charity registration number:** 302160
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|44th Whitetree Scouts exists to actively
engage and support young people in their
personal development, empowering them
to make a positive contribution to society.
The charity is guided by the Scouting
Association values, namely integrity,
respect, care, belief and cooperation.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|44th Whitetree Scouts runs the following
groups: two Beaver Colonies (6-8 years
olds); two Cub Scout groups (8-10.5 years
old); and two Scout groups (10.5-14 years
old). Under normal circumstances, our
groups meet weekly and engage in a range
of age appropriate activities both in and
outdoors. Examples of activities include:
crafts, den making, forest school,
orienteering, cooking, archery, shooting,
cycling, first aid, swimming, rock climbing,
hiking, camping and more.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of 44th Whitetree Scouts take
into account the Charities Commission's
public benefit guidance when exercising
powers or duties to which the guidance is
relevant.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|44th Whitetree Scouts is run entirely by
volunteers including the Executive
Committee, Group Scout Leaders, Section
Leaders, Assistant Section Leaders and
parent / carer volunteers.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Membership numbers remain high and a
waiting list is in operation. Our young people
have taken part in and enjoyed a wide range of
fun and educational activities. All groups
contributed to the annual guy making for the
highly successful non-fireworks bonfire night
celebration.
Beavers have taken part in science projects,
creative play (bug hotels, marbles, jenga),
outdoor pursuits (hiking, navigation trails, den
building), a trip to the cinema and community
events (Burns Night, support of a local food
bank charity).
Cubs have enjoyed axe throwing, paddle
boarding cooking and learned some skills in
navigation. They also had a trip to the local
firestation as well as partook in a swimming
Gala.
Scouts have expanded their cooking repertoire
and taken part in activities such as kickboxing,
archery, orienteering and hiking. They also
took part in their first camp following the
pandemic in the Wye Valley. The skill and
importance of CPR has also been taught.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
||||
Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Group held £9,409.47 in the day-to-day
Treasurer’s account and £15,029.38 in the
reserves at the end of the period.
There is also £30,057.86 set aside in the
event of replacing/repairing the existing Hut
building.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group’s reserves policy is to hold
sufficient resources to continue its
charitable objectives, should income and
fundraising fall short.|
|Amount of reserves held|Para 1.22|Last year it was agreed that the reserve
account should be in the region of £15,000
which is now being met.
The Executive Committee is currently
considering various options with regards to
the upkeep of the Hut building. Enquiries
are being made to see if repairs are
adequate to upgrade existing facilities.|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Fund are raised through membership fees
and fundraising events.
Reserve funds have also been moved this
year to higher interest accounts.
Membership fees are back up to pre-Covid
levels. Most sections are at capacity.
Gift aid is yet to be claimed for ’22-’23
which previously has been ~£3,700 for a 2
year period.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group does not invest in longer term
investments such as stocks and shares and
holds its funds in mainstream banks or
building societies. The Group is
considering the feasibility of a longer term
project to invest in repairing the scout Hut.
The Group made the decision this year to
change bank accounts to avail of higher
interest rates to allow for greater potential
with reserve funds.|
|A description of the principal
risks facing the charity|Para 1.46|Falling membership numbers (impacting
income) but has not materialised this year.
Damage to the scout hut and equipment -
sufficient buildings and contents insurance
is in place.
Injury to volunteers and members -
accident insurance held through the Scout|
Association, regular risk assessments conducted for all activities. Reduced income from fund raising - reserves policy in place. Reduction in volunteers - consolidation / contraction of the Group. Financial mismanagement - the Group has in place a system of internal controls designed to provide reasonable assurance against material mismanagement or loss e.g. 2 signatories for all payments and comprehensive insurance policies to ensure that all insurable risks are covered. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Group’s governing documents are
those of the Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the ByLaws of the
Association and the Policy, Organisation
and Rules of the Scouting Association.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
the Scout Association.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
The Group uses the Scout Association
policies, procedures and training material
for the induction and training of trustees.
This includes Safety, Safeguarding and
GDPR online training modules amongst
others. Trustees have to evidence
completion of the training (100% pass of
assessment for each module is required).|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group is managed by the Executive
Committee that meets every three months
and holds an Annual General Meeting. The
Executive Committee includes the
Trustees, the Group Scout Leaders and
section leaders. Members of the Executive
Committee complete ‘Essential Information
for Executive Committee’ training within the
first five months of joining the committee.
The Executive Committee exists to support
the Group Scout Leaders and is
responsible for:
maintenance of the Group property
raising of funds and the
administration of Group finance
insurance of persons, property and
equipment
assisting in recruitment of leaders
and other adult support
appointing sub committees as
required
appointing group administrators and
advisors other than those who are
elected
All Executive Committee meetings are
minuted. 44th Whitetree Scouts has a direct
reporting line to the Bristol Cabot Scouts|
|||district group.|
|---|---|---|
|Relationship with any
related parties|Para 1.51|N/A|
|Other|||
## **Reference and Administrative details**
|Charity name|44thWhitetree Scout Group|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|302160|
|Charity’s principal address|44th Whitetree Scout Hut
Fallodon Way
Henleaze
Bristol
BS9 4HR|
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**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Ewan Watson||||
||James Hopkins|Treasurer|||
||Louise Lawton|Secretary|||
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– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc)**
**Date**