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2022-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2021 Period start date To 31/03/2022 Period end date

Charity name: 44th Whitetree Scouts

Charity registration number: 302160

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 44th Whitetree Scouts exists to
of the charity as set out actively engage and support young
in its governing people in their personal development,
document empowering them to make a positive
contribution to society. The charity is
guided by the Scouting Association
values, namely integrity, respect, care,
belief and cooperation.
Summary of the main Para 1.17 and 44th Whitetree Scouts runs the
1.19
activities in relation to following groups: two Beaver Colonies
those purposes for the (6-8 years olds); two Cub Scout groups
public benefit, in (8-10.5 years old); and two Scout
particular, the activities, groups (10.5-14 years old). Under
projects or services normal circumstances, our groups
identified in the meet weekly and engage in a range of
accounts. age appropriate activities both in and
outdoors. Examples of activities
include: crafts, den making, forest
school, orienteering, cooking, archery,
shooting, cycling, first aid, swimming,
rock climbing, hiking, camping and
more.
Statement confirming Para 1.18 The trustees of 44th Whitetree Scouts
whether the trustees take into account the Charities
have had regard to the Commission's public benefit guidance
guidance issued by the when exercising powers or duties to
Charity Commission on which the guidance is relevant.
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment 44th Whitetree Scouts is run entirely by volunteers including the Executive Committee, Group Scout Leaders, Para 1.38 Section Leaders, Assistant Section Contribution made by Leaders and parent / carer volunteers. volunteers Other

Achievements and Performance

SORP

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reference
All sections returned to face to face
meetings following the pandemic.
Membership numbers remain high and a
waiting list is in operation. Our young
people have taken part in and enjoyed a
wide range of fun and educational
Summary of the main
achievements of the activities, with most units having the
opportunity to attend residential camps.
charity, identifying the
difference the charity’s All groups contributed to the annual guy
Para 1.20
work has made to the making for the highly successful non-
circumstances of its fireworks bonfire night celebration.
beneficiaries and any wider
benefits to society as a
whole.
Beavers have taken part in science
projects, creative play (building robots,
making displays from an autumn
scavenger hunt, building marble runs,
making Platinum Jubilee decorations),
outdoor pursuits (hiking, bowling,
navigation trails, fire station visit, den
building) and community events
(Remembrance Parade, Burns Night,
support of a local food bank charity).
Cub activities have focussed on building
confidence and leadership skills and
traditional and outside pursuits, such as
fire-making, cooking, shelter-making and
knot-tying. Water sports have also been
popular. There have been plenty of
opportunities for cubs to earn badges.
food and paddle-boarding was a particular
highlight.
Scouting activities were held outdoors as
much as possible (paddleboarding in the
docks, swimming at Henleaze Lake,
evening hikes, air rifles/archery). The
Scouts showed their creativity during a
Bob Ross art evening, T-shirt decorating
and a talent show. They learned cooking
skills (including fish filleting and being
given a budget to purchase ingredients
and prepare a meal). They also
demonstrated their practical skills (DIY,
catapult making) and learned about
meteorology.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
Investment performance
against objectives
Para 1.41
Other
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Financial Review

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Review of the charity’s Para 1.21 The Group held £11758.75 in the day-
financial position at the to-day treasurer’s account and
end of the period £15000.51 in reserves at the end of
the period. And 30,000 in a new
building account. Total £56,759.97
Statement explaining the Para 1.22 The Group’s reserves policy is to hold
policy for holding sufficient resources to continue its
reserves stating why they charitable objectives, should income
are held and fundraising fall short.
Amount of reserves held Para 1.22 The Executive Committee has
determined that the group does not
need to hold so much in reserve and
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the reserves policy is being rewritten
to reduce the amount to £15,000.
Exec committed to reserving 30,000 in
a separate bank account tied to the
Charity to start a new building fund.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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Funds are raised through membership
fees and fundraising events. Gift aid is
claimed on membership fees and
fundraising.
The charity’s principal
sources of funds
The Group did however, qualify for
(including any Para 1.47
grants from the local council totalling
fundraising)
£10,667.
The Group does not invest in longer
term investments such as stocks and
shares and holds its funds in
mainstream banks or building
Investment policy and
societies. The Group is considering the
objectives including any
feasibility of a longer term project to
social investment policy Para 1.46
invest in rebuilding the scout hut - the
adopted
majority of costs would need to be met
through grants and fundraising.
Falling membership numbers
(impacting income)
Damage to the scout hut and
A description of the principal risks facing the Para 1.46 equipment - sufficient buildings and
contents insurance is in place.
charity
Injury to volunteers and members -
accident insurance held through the
Scout Association, regular risk
assessments conducted for all
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activities. Reduced income from fund raising - reserves policy in place. Reduction in volunteers - consolidation / contraction of the Group. Financial mismanagement - the Group has in place a system of internal controls designed to provide reasonable assurance against material mismanagement or loss e.g. 2 signatories for all payments and comprehensive insurance policies to ensure that all insurable risks are covered. Other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 The Group’s governing documents are
document those of the Scout Association. They
consist of a Royal Charter, which in
(trust deed, royal
turn gives authority to the ByLaws of
charter)
the Association and the Policy,
Organisation and Rules of the Scouting
Association. This could do with being
reviewed at Scouts level as its now out
of date due to gender references.
How is the charity Para 1.25 The Group is a trust established under
constituted? its rules which are common to all
Scouts. Regardless of gender.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Trustees are appointed in
methods including details accordance with the Policy,
of any constitutional Organisation and Rules of the Scout
provisions e.g. election to Association.
post or name of any
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person or body entitled to appoint one or more trustees

Additional information (optional)

You may choose to include further statements where relevant about:

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The Group uses the Scout Association
policies, procedures and training
material for the induction and training
of trustees. This includes Safety,
Policies and procedures
Safeguarding and GDPR online training
adopted for the induction
modules amongst others. Trustees
and training of trustees Para 1.51
have to evidence completion of the
training (100% pass of assessment for
each module is required).
The Group is managed by the
Executive Committee that meets every
three months and holds an Annual
General Meeting. The Executive
The charity’s
Committee includes the Trustees, the
organisational structure
Group Scout Leaders and section
and any wider network Para 1.51
leaders. Members of the Executive
with which the charity
Committee complete ‘Essential
works
Information for Executive Committee’
training within the first five months of
joining the committee.
The Executive Committee exists to
support the Group Scout Leaders and is
responsible for:
●maintenance of the Group
property
●raising of funds and the
administration of Group finance
●insurance of persons, property
and equipment
●assisting in recruitment of
leaders and other adult support
●appointing sub committees as
required
●appointing group administrators
and advisors other than those
who are elected
All Executive Committee meetings are
minuted. 44th Whitetree Scouts has a
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direct reporting line to the Bristol Cabot Scouts district group. N/A Relationship with any related parties Para 1.51 Other

Reference and Administrative details

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Charity name 44th Whitetree Scouts
Other name the charity N/A
uses
Registered charity 302160
number
Charity’s principal 44th Whitetree Scout Hut
address
Fallodon Way
Henleaze
Bristol
BS9 4HR
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Names of the charity trustees who manage the charity

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Name of
person (or
Dates acted if not body) entitled
Trustee name Office (if any)
for whole year to appoint
trustee (if
any)
1 Russell Fisher Chair until Sept 2022
2 Chair Sept 2022 onwards
3 Ben Spiller Treasurer until Sept 2022
4 James Hopkins Treasurer Sept 2022 onwards
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5 Louise Lawton Secretary Sept 2022 onwards
Amanda Webb Secretary June 2020 to Sept
4
2022
Ewan Watson Group Scout
5
Leader
6
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Corporate trustees – names of the directors at the date the report was approved Director name

N/A

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
N/A
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Funds held as custodian trustees on behalf of others

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Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
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Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s) B SPILLER
Full name(s) BENJAMIN SPILLER
Position (e.g. Outgoing Treasurer in September 22
Chair, Secretary
etc)
Date 01 Jun 22.
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44th Bristol (white tree) Scout group 44th Bristol (white tree) Scout group 302160
Receipts andpayments accounts CC16a
For the period
from		 Period start date
01/04/2021		 To Period end date
31/03/2022
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
16,108
4,350
3,374
2,200
10,667
2
-
36,701
-
-
-
36,701
7,394
7,176
2,966
2,405
2,221
1,611
846
332
120
202
-
-
-
-
25,272
-
-
-
25,272
11,430
-
45,330
56,760		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
16,108
4,350
3,374
2,200
10,667
2
-
-
36,701
-
-
-
36,701
7,394
7,176
2,966
2,405
2,221
1,611
846
332
120
202
-
-
-
-
-
25,272
-
-
-
25,272

11,430		 Last year
to the nearest £
Membershipfees 16,108 1,564
Hire of building 4,350 3,358
Gift Aid 3,374 3,972
Gross Fund raising 2,200 522
Other income(grants) 10,667 19,431
Investment income 2 7
electric refund 1,821
- -
Sub total(Gross income for
AR)		 36,701 30,676
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
30,676
scout activities 7,394 688
district fees 7,176 4,548
Bills 2,966 4,111
Buildings 2,405 3,850
CapEquipment 2,221 1,299
Clothing/badges/books 1,611 328
Insurance 846 817
Investment for fundraising 332 -
Leader training 120 80
parent refunds 202 203
-
- -
- -
- -
- -
**Sub total ** 25,272 15,924
A4 Asset and investment
purchases, (see table)
- -
- -
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
15,924
11,430 -
11,430		 14,752
- - - -
45,330 - 45,330 30,578
56,760 - 56,760 45,330

CCXX R1 accounts (SS)

22/01/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Treasurers Account
Reserve Account
Building Acc
Details
Details
Garage and stroreroom equipment
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,385
-
18,375
-
30,001
-
56,760
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
22000
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Ben Spiller		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Ben Spiller 22-Jan-23

CCXX R2 accounts (SS)

22/01/2023

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Se¢¢ion A Independent Examiner'5 Report Rèport to the trust••r fflemb8rn of LWTh LtsJiTÉ rtL( Ic0￿. Go.P On a¢C￿nts for th• y••r &1 lOtL Charlty no (If any} OLlbc S•t oul on pag I TfjF￿ to the trustees cm my examinatK>n d the acc￿nts Lrf the atov chanty llhe Twst.) for thè year ended R•sponlbllltl•8 and th8 dwty truslees 01 the Tnrt rosFKWt￿ fLYth8 prgpara 20111lho Acri. l fesp8d ol my examlnakn Lrf Ihe Tnjsl's accounts carrknd ¢yJt under SOd•Jn 145 of ￿ 2011 Acl 8nd in carying out my oxamination, I have folbd tho arffj4rabl8 th.r￿ &iven by th• ChAty Commlssion under sectKJn 149SKbl ol ts Acl. Independent I have compltrled 6xAmlftalion. I confm that no matarw matters hgv oxamln•V$ $tatemgnt cm lo my att8fil￿ lolher than Ihal d￿￿)S￿l tbw') in conn&ction vAth the examinat￿ gi￿ mg cause to that in. ony material thg AL# or I have rn cor￿8m$ arNI have com? th70ss no other matteTr in ￿￿neCtI with Ihe examinat#￿ to attention Sh￿￿j te drawn in twder to enable ' Plsa$8 delele the words in ihe brackds rfthgydo not8Wy. Slgrb•d: LKI li l oil Ltrls TTrfvJQ (5cLtr4 - R•l•vJnt prof•sslonal qualMlcatlonl$) or body Ilf any): Jl-)W¥C 01 Qw(¥U(-IW JtsJ E*JUAKfJ ￿J0 AL£r I VfvL& )L 6J 6 iSJ IER October 2018

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