## **Trustees’ Annual Report for the period**
**From 01/04/2020 Period start date To 31/03/2021 Period end date**
## **Charity name: 44th Whitetree Scouts**
## **Charity registration number: 302160**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 44th Whitetree Scouts exists to
of the charity as set out actively engage and support young
in its governing people in their personal development,
document empowering them to make a positive
contribution to society. The charity is
guided by the Scouting Association
values, namely integrity, respect, care,
belief and cooperation.
Summary of the main Para 1.17 and 44th Whitetree Scouts runs the
1.19
activities in relation to following groups: two Beaver Colonies
those purposes for the (6-8 years olds); two Cub Scout groups
public benefit, in (8-10.5 years old); and two Scout
particular, the activities, groups (10.5-14 years old). Under
projects or services normal circumstances, our groups
identified in the meet weekly and engage in a range of
accounts. age appropriate activities both in and
outdoors. Examples of activities
include: crafts, den making, forest
school, orienteering, cooking, archery,
shooting, cycling, first aid, swimming,
rock climbing, hiking, camping and
more.
Statement confirming Para 1.18 The trustees of 44th Whitetree Scouts
whether the trustees take into account the Charities
have had regard to the Commission's public benefit guidance
guidance issued by the when exercising powers or duties to
Charity Commission on which the guidance is relevant.
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
44th Whitetree Scouts is run entirely
by volunteers including the Executive
Committee, Group Scout Leaders,
Para 1.38
Section Leaders, Assistant Section
Contribution made by
Leaders and parent / carer volunteers.
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|All sections weathered the covid storm
with Beavers in particular keeping up a
regular cadence of remote sessions.
Since returning to face to face, Beavers
have built torches, enjoyed night hikes,
camp fres and go-karting. Tuesday
cubs restarted after a brief hiatus and
have already enjoyed air rife shooting,
while Thursday cubs have been wiring
plugs, plumbing and even paddle
boarding in Bristol harbourside. Scouts
have been enjoyed their frst scout
camp since Covid and mountain biking.
All units contributed to the annual guy
making for the highly successful non-
freworks bonfre night celebration!||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
Investment performance
against objectives
Para 1.41
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The Group held £14,752 in the day-to-
financial position at the day treasurer’s account and £24,682 in
end of the period reserves at the end of the period.
Statement explaining the Para 1.22 The Group’s reserves policy is to hold
policy for holding sufficient resources to continue its
reserves stating why they charitable objectives, should income
are held and fundraising fall short.
Amount of reserves held Para 1.22 Historically, the amount of reserves
has been equivalent to 12 months
running costs i.e. £24,678 . At the end
of this financial period, £24,681.51 was
in the reserve account.
The Executive Committee has
determined that the group does not
need to hold so much in reserve and
the reserves policy is being rewritten
to reduce the amount to £15,000.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Funds are raised through membership
fees and fundraising events. Gift aid is
claimed on membership fees and
fundraising.
Due to COVID, membership fees for
2020 were down by 91.5% compared
to 2019. It was not possible to hold any
fundraising events because of COVID.
The Group did however, qualify for
grants from the local council totalling
£19.4k.||
|---|---|---|---|---|
**----- Start of picture text -----**
Gift aid income during 2021 will be
impacted due to the reduction in
membership fees and fundraising
during 2020.
The Group does not invest in longer
term investments such as stocks and
shares and holds its funds in
mainstream banks or building
Investment policy and
societies. The Group is considering the
objectives including any
feasibility of a longer term project to
social investment policy Para 1.46
invest in rebuilding the scout hut - the
adopted
majority of costs would need to be met
through grants and fundraising.
Falling membership numbers
(impacting income)
Damage to the scout hut and
A description of the principal risks facing the Para 1.46 equipment - sufficient buildings and
contents insurance is in place.
charity
Injury to volunteers and members -
accident insurance held through the
Scout Association, regular risk
assessments conducted for all
activities.
Reduced income from fund raising -
reserves policy in place.
Reduction in volunteers -
consolidation / contraction of the
Group.
Financial mismanagement - the Group
has in place a system of internal
controls designed to provide
reasonable assurance against material
mismanagement or loss e.g. 2
signatories for all payments and
comprehensive insurance policies to
ensure that all insurable risks are
covered.
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 The Group’s governing documents are
document those of the Scout Association. They
consist of a Royal Charter, which in
(trust deed, royal
turn gives authority to the ByLaws of
charter)
the Association and the Policy,
Organisation and Rules of the Scouting
Association.
How is the charity Para 1.25 The Group is a trust established under
constituted? its rules which are common to all
Scouts.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Trustees are appointed in
methods including details accordance with the Policy,
of any constitutional Organisation and Rules of the Scout
provisions e.g. election to Association.
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The Group uses the Scout Association policies, procedures and training material for the induction and training of trustees. This includes Safety, Policies and procedures Safeguarding and GDPR online training adopted for the induction modules amongst others. Trustees and training of trustees Para 1.51 have to evidence completion of the training (100% pass of assessment for each module is required). The Group is managed by the Executive Committee that meets every three months and holds an Annual General Meeting. The Executive The charity’s Committee includes the Trustees, the organisational structure Group Scout Leaders and section and any wider network Para 1.51 leaders. Members of the Executive with which the charity Committee complete ‘Essential works Information for Executive Committee’ training within the first five months of
joining the committee. The Executive Committee exists to support the Group Scout Leaders and is responsible for: ●maintenance of the Group property ●raising of funds and the administration of Group finance ●insurance of persons, property and equipment ●assisting in recruitment of leaders and other adult support ●appointing sub committees as required ●appointing group administrators and advisors other than those who are elected All Executive Committee meetings are minuted. 44th Whitetree Scouts has a direct reporting line to the Bristol Cabot Scouts district group. N/A Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
Charity name 44th Whitetree Scouts
**----- Start of picture text -----**
Other name the charity N/A
uses
Registered charity 302160
number
Charity’s principal 44th Whitetree Scout Hut
address
Fallodon Way
Henleaze
Bristol
BS9 4HR
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of
person (or
Dates acted if not body) entitled
Trustee name Office (if any)
for whole year to appoint
trustee (if
any)
1 Russell Fisher Chair
2 Ben Spiller Treasurer
3 James Rocha Secretary Until June 2020
4 Amanda Webb Secretary June 2020 onwards
Ewan Watson Group Scout
5
Leader
6
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
N/A
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
**----- Start of picture text -----**
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
**----- End of picture text -----**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s) BSpiller
Full name(s) Ben Spiller
Position (e.g. Treasurer
Chair, Secretary
etc)
Date
1/11/2021
**----- End of picture text -----**
||**44th Bristol (white tree) Scout group**|**44th Bristol (white tree) Scout group**|**44th Bristol (white tree) Scout group**|**302160**|**302160**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/04/2020|**To**|Period end date
31/03/2021|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,564**
**3,358**
**3,972**
**522**
**19,431**
**7**
**1,821**
**-**
**30,676**
**-**
**-**
**-**
**30,676**
**688**
**4,548**
**4,111**
**3,850**
**1,299**
**328**
**817**
**80**
**203**
**-**
**-**
**-**
**-**
**15,924**
**-**
**-**
**-**
**15,924**
**14,752**
**-**
**30,578**
**45,330**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,564**
**3,358**
**3,972**
**522**
**19,431**
**7**
**1,821**
**-**
**30,676**
**-**
**-**
**-**
**30,676**
**688**
**4,548**
**4,111**
**3,850**
**1,299**
**328**
**817**
**-**
**80**
**203**
**-**
**-**
**-**
**-**
**-**
**15,924**
**-**
**-**
**-**
**15,924**
**14,752**||**Last year**
**to the nearest £**|
|Membershipfees|**1,564**|||||**-**|
|Hire of building|**3,358**|||||**-**|
|Gift Aid|**3,972**|||||**-**|
|Gross Fund raising|**522**|||||**-**|
|Other income(grants)|**19,431**|||||**-**|
|Investment income|**7**|||||**-**|
|electric refund|**1,821**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**30,676**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|scout activities|**688**|||||**-**|
|district fees|**4,548**|||||**-**|
|Bills|**4,111**|||||**-**|
|Buildings|**3,850**|||||**-**|
|CapEquipment|**1,299**|||||**-**|
|Clothing/badges/books|**328**|||||**-**|
|Insurance|**817**|||||**-**|
|Investment for fundraising||||||**-**|
|Leader training|**80**|||||**-**|
|parent refunds|**203**|||||**-**|
|||||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**15,924**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**14,752**|**-**||
**14,752**||**-**|
||**-**|**-**||**-**||**-**|
||**30,578**|**-**||**30,578**||**-**|
||**45,330**|**-**||**45,330**||**-**|
CCXX R1 accounts (SS)
28/10/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Treasurers Account
Reserve Account
Building Acc
**Details**
**Details**
Garage and stroreroom equipment
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,650**
**-**
**24,680**
**-**
**-**
**-**
**45,330**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
22000
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Russell Fisher
Ben Spiller|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Russell Fisher||
|||Ben Spiller||
CCXX R2 accounts (SS)
28/10/2021
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
L¥L¥Th f)IlIS'TVL ITÉ rtÉÉ ) Icokfi C
On accounts for the year
ended
Charity no
(if any)
31 101
301160
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusy) for the year ended
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordan with the requirements of the Charities Act
2011 fthe Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions gNen by the Charity Commission
under sedion 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention {
in connection with
the examination which gNes me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no cOnmS and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
. Please delete the words in the brdckets rf they do not apply.
Signed:
Date:
11iolLI
Name:
Relevant professional
qualification(s) or body
(rf any):
IK)rnTvfL o F ficcs) u l¥4i
Address:
SE
IER
October 2018
Section B Dlsclosure
Only complete rf the examiner needs to highlight matters of concem (see CC32,
Independent examination of charty accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018