Tru5tees' Annual Report For the period From 0110412024 3110312025 Section A Reference and administration details Charity name 26" Bristol Northw18 Scout Grou Othef names the charity is known by Registered charity number lif any) 302156 HQ registration number 10009914 Charity's principal address Northcote Great BrcKkeridge Westbury on Trym Bristol BS9 3TY Names of the charty trugteeg who managg the charity Trustee Name Office (rf any} GTQUP Lead Volunteer Chair Treasurer Dates acted If nol for whole ear Richard Bennett Jonathan Helen James Alvar Karen Barton Hobbs Rowe Bray rir¢dall Neild Baker Mitchell Ta lor Doerr Brown Sawkins Fletcher Guest Jones Tem le Forster Gist ril-se 12024 April-sept 2024 April-sept 2024 Timoth Nicholas Martha Alex Sebastian Geor Geor Bethan Suzanne Anna-clare Natalie Stuart ril-se ril-se t 2024 t 2024 12024 10 11 12 13 14 15 16 17 18 19 20 ril-se ril-se t 2024 t 2024 Secreta Se Se Se t 2024 - March 2025 t 2024 - March 2025 t 2024 - March 2025 12024 - March 2025 t 2024 - March 2025 Se Names and addresses of advisers of advlsor Name ional information but encoura Address ed as best raclice Section B Structure, governance and management escri tion of the chari 's trusts Type of governing d￿Ument Iconstitulionl The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter. which in tum gives authority tri the Bye Laws of the Association and The Polic anisation and Rules of The Scout Association The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, anisation and Rules of The Scout Association. The Group is managed by Ihe Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charty. As charity tnjslees they are responsible ft)r complying with legislation applicable to chanties. This includes the registration, keeping proper accounts and maknng returns to the Charity Commission as appropriate. How the charity is constituted As50¢iation Trustee selection methods ointed b elected b Addilional governanco Issues Policies and procedures adopted for.. a) the induction and training of trustees.. bl trustee, consideration of major risks and the systems and procedures to manage Ihem The Committee consists of Chair. Treasurer and Secrelary together with Tnjstees and meets at least four times a year Members of the Trustee Board complete 'Being 8 S(x)uts Trustee, leaming within the first few months ofjoining the Board. They also complete other Scout Association training (such as'safeguarding") rf they have not previousty done so. The Board of Trustees exists to make sure the charity is welkman2ged, nsks are assessed and mitigaled, buildings and eqL¢ipment are in good working order. and everyone follows legal requirements and the organisation's policies and fules. Their support helps other volunteers run high-quality and safe programme5 that give young people skills for life. Risk and Internal Control Risk and Internal Control The Group Trustee Board has identsfied the major risks to which they believe the Group is exposed, these have been reviewed 2nd systems have been established to mitigate against them. The main areas of concem that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church. community centre and other Scout Groups. SimilaT reciprocal attangemenls exist with these organisations. The Group has sufficient buildings and contents insurance in pla￿ to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the subscription fees contributes to the Scout Associalion's national accident Insuran￿ policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarity ￿lIant upon in￿rne from subscription5, gift aid, feed in tariff and letting the building. The Group does hold a reserve to ensure the continuity of activities should there be a major reduclion in income. The Board could raise subscriptions to increase the income to the rou onanon oin basis either tem oraril or ermanenll Reduction or loss of leaders. The Group is totally reliant upon volunteers to wn and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a particular 5ectioll or the group as a whole then there would have to be a contraction. consolidation or dosure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 5 to 18. If there was a reduction in membership in a parb"cular section or the group as whole then there would have to be a contraction. consolidation or closure of a section. In the worst Ca￿ ￿enariO the complete dosure of the Group. The Group has systems in pla￿ lo comply with data regulations. And internal controls designed to provide reasonable assuran￿ against material mismanagement or loss. these include 2 signatories for all payments and comprehenssve insurance policies. Section C Objectives and activities Summa of the ob.ects of the ¢hari The Purpose of Scouting Scouling exists to activety engage and SLtpport young people in their personal developmen( empowering them to make a positive (x)ntn"bution to society. set out in its ovemln document The Values of Scouting As Scouts we are guided by these values.. Integrity- We act with integrity., we are honest, trUs￿rthY and loyal. Re5pect- We have self-respect and respect for others. Care - We support others and take care of the wodd in which we INe. Belief - We explore our faiths, beliefs and attitudes. C04>peration - We make a positive djfferen￿. we co-operate wilh others and make friends. The Scout Mothod Scouting takes place when young people, in partnership with adults, work together based on the values of s￿￿ts"ng and.. al enjoy what they are doing and have fun bl take part in activities indoors and outdoors c} learn by doing dl share in spiritual reflection e} take responsibility and make choices fj undertake new and challenging activities gl make and live by their Promise. Additional details of the objeclives and actfvlties Conlribution made by volunteers: The Group relies on volunteers to run all of its sections and manage the building. Due to the Group's size and assets it needs considerable support to operate. Thè Group is extremely grateful to all of our leaders and parents for their incredible conln"bulion to the Group. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advanc£ment of citizenship or community development headings. Section D Achievements and performance Summa of the main achievements of the char durin the ear The Group continued to thrive with 230 young people, 27 young le8ders and 47 adults in the Group plus many other volunteers across 9 sections. The group's main sources of income are subscripbons. gift aid, feed in tariff and hall letting. The British Gas 'feed in tariff gave the group a healthy income of £4.6k, hall letting £24.5k and subscripb'ons retained £19k and gift aid £7.8k. Camping continues lo be a very important part of the Group's &tivibes making a large proportion of income and expenditure in the year 2023124. Generally most utility bills increased due to cost of living price increases. Gas & electricty bills are now more stable. The Group income this year was £106k and expenditure £81 k, at year end the Group held £101 k in the bank. Section E Financial Review Biief staletnent of the charity's policy on reserves ReseNes Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundfaising activities fall short and to accumulate a reserve lo sijpport building capital expenditure. The Group's Board of Ttustees ¢onsiders Ihat the Group should hold a sum equivalent to 6 months, costs, approx. £25k. The current bank balan￿ is above the level required for current operating expenses. However, the Group has a substantial building asset and equipment that needs to be maintained has a rolling 5-year capital expenditure plan to regularty repla¢e infrastructure and kit {for example replacing windows and doors downstairs and purchasing replacement tents), which will reduce this current accumulated reserves P051tion. Further financial review details (optional infomiation You may choose to include Investment Policy additign81 information. where The Group does not have sufficient funds to invest in longer relevant, about.. term iftvestments. The Group has therefore adopted a risk • the charity's principal sources of averse strategy to the investment of ils funds. All fijnds are funds lincluding any fvndraisingl., held in cash using only mainstream banks with some funds how expenditure has supported are held in a 32 day noti￿ account to maximise interest the key objectives of the charity., received. investment policy and objectives Section F Other Optional Information Plans foi fvture periods Idelails of any significant activities planned lo achieve them) Section G Declaration The trustees declare that they have approved the trustees, report al)ove Signed on behalf of the charity's Iruslees signa￿re(S) Full namels) Helen Hobbs Jon Barton Position le.g. Seclchair) Treasurer Chair 26th Bristol (Northcote) Scout Group (Charity no.302156) Receipts and payments account AAt Forthe year from 0110412024 3110312025 Receipts and payments 2023124 Unrestricted funds 2024125 Unrestricted funds Rècei ts Dgnolion$. lègacies and similar income Metnbership subs¢rplDns Donalions Leg3C*S Gift AK 31,336 1.015 32.754 1,625 8.324 7,838 other simflar ncorn8 Sub total 40M75 Activilles SectK)n31 Aetniit￿slEventS Beavers a¢tivrtes Cubs aGtNrtES Scout Activities inc r2rnps 2,120 4,035 19.411 3.140 6.521 24.216 Sub total Fundraising events (gr0881 Parent5 & Fnpnds Other fundrai51 168 168 adDiities Sub totsl Scout hut Sncome Hire of bu1￿1￿9 Feed m Tarrfr other Scout hul ncom8 22,886 5,394 24.503 4.615 Sub lotsl 29.118 In¥eslmÈnt income Bank interest Olher investtrEnt nCOTne 703 1,202 Sub totsl Z93 Total Gross Income Assetand inv8slrnent Sales, etc. Totalreceipts 95.392 106.582 LT100002 (February 20241 1tsf3 26th Bristol {Northcote) Scout Group (Charity no.302156) Receipts and payments account As7* For the year from 0110412024 3110312025 Receipts and payments 2023124 Unrestricted funds 2024125 Unyestrirted funds Pa ments Charilable Paymer Membershi subscri IK)ns aid on Youth prograTlltr* and actDIit*s Adubt support and training Cleaning Water and se￿rage Eleclricty and Gas Insurdn Repairs and Renewa Matellab and equptTEnt Broadband Counol Tax Scout events MG Catrps Cub events Inc C8mps 888v8rs 8v8Trts inc sf88POV8r8 B8Oges Upper Hall Buikj Go Cardless pa nt fees An￿￿n Exchange event PthlionallCouTr IAtealDistricl 4.251 924 2.695 3.764 458 574 5,006 2,796 461 460 205 20.751 7.164 3.922 1.368 6.761 3.234 662 2.620 1.757 1.999 366 Sub total Fundralsing exp8nses oth&r fundraising costs Sub t