|a
~ 0|~
~| |---|---| |Descrl
tion ofthe charl
's trusts
Type of governing
document
(eg. trust deed, constitution)
How the charity is constituted
(e.g. trust, association,|The Group's
governing
documents
are those ofThe Scout
Association. They consist ofa Royal Charter, which
in turn
gives authority
tothe Bye Laws ofthe Association
and The
Polic, Or anisation
and Rules ofThe Scout Association
The Group is a trust established
under its rules which are
common to all Scouts.| |corn
an
Trustee selection methods
e. .a' ointedb, electedb
Additional
governance
issues
(optional information
but
encouraged
as best practice)
You may choose to include
additional
information,
where
relevant,
about:|The Trustees are appointed
in accordance
with the Policy,
Or anisation
and Rules of The Scout Association.
The Group is managed
by the Group Executive Committee,
the members
ofwhich are the 'Charity Trustees' ofthe Scout
Group which is an educational
charity. As charity trustees they
are responsible
for complying
with legislation
applicable to
charities. This inciudes the registration,
keeping
proper
accounts and making
returns to the Charity Commission
as| |Policies and procedures|appropriate.| |adopted for:
a) the induction
and training of
trustees;
b) trustee' consideration
of major
risks and the systems and|The Committee
consists of3independent
representatives,
Chair, Treasurer
and Secretary together with the Group Scout
Leaders,
individual
section leaders and parent's
representation
and meets at least four times a year.| |procedures
to manage them|New members
of the Executive Committee
complete 'Essential
information
for Executive Committee'
training
when joining the| ||committee.| ||This Group Executive Committee
exists to support the Group
Scout Leader in meeting the responsibilities
ofthe| ||appointments
and is responsible
for:| ||~
The maintenance
ofGroup property;| ||The raising offunds and the administration
ofGroup| ||finance;| ||~
The insurance
ofpersons,
property
and equipment;| ||~
Group public occasions;
~
Assisting
in the recruitment
ofleaders and other adult| ||support;
~
Appointing
any sub committees
that may be required;
Appointing
Group Administrators
and Advisors other
than those who are eiected.| |invested
in outdoor canopy area at acost of88k, it also had to undertake
asbestos works
in the
boiier room at a cost of82k.The group saw almost 2yeai"s worth of buildings
insurance
premiums
this year which was a result ofa timing issue asthe renewal
is due in early March, just ahead ofthe
year end and no longer payable via instalments.
The gas 8 electricity contracts expired
in January
22sothere will be considerable
increase
in these utility bills in the coming year due tothe increase
in energy prices globally. The group made a surplus off10.8kat year-end.| |---| |Brief statement
ofthe charity's
policy on reserves
Reserves Policy
The Group's
policy on reserves isto hold sufficient resources
to continue the charitable
activities ofthe Group should
income and fundraising
activities fall short and to accumulate
a reserve to support
building
capital expenditure.
The Group
Executive Committee
considers that the group should
hold a
sum equivalent
to6 months' costs, approx. 825k.
The Group held reserves of approximately
885k against this
at year end. This is above the level required for current
operating expenses
The Group has a substantial
building
asset and equipment
that needs to be maintained
has a
rolling 5-year capital expenditure
plan to regularly
replace
infrastructure
and kit. On the capital expenditure
pian is a| |large building
programme
to reconfigure the upper part ofthe
building
layout for an alternative
meeting
hall in the upstairs
area, due to the group's
rapid expansion
in recent years. And
a number ofadditional
tents also need tobe purchased.
This
will require spend ofaround 880k in 2022/23 accounts which
will significantly
reduce the current accumulated
reserves| |position.| |Further financial
review details {op
tional information| |You may choose to include
additional
information,
where
relevant,
about:
~the charity's
principal sources of
funds (including
any fundraising};
~ how expenditure
has supported
the key objectives ofthe charity;
~ investment
policy and objectives
investment
Policy
The Group does not have sufficient funds to invest. in longer
term investments.
The Group has therefore adopted a nsk
averse strategy to the investment
of its funds.
All funds are
held in cash using only mainstream
banks or building
societies and some funds are held in fixed term deposit
account to maximise
interest received.| |0
-
~ ~
~
~
i .
~
Plans for future periods (details of
ln the coming financial year the group will support the rapid
any significant
activities planned
to
increase
in the number ofsections meeting
by using E80k
achieve them)
from reserves to invest in the reconfiguration
ofthe building
layout to create asecond 'meeting
hall' upstairs, as well as| |purchasing
additional tents.| |~ - . .
o| |The trustees declare that they have approved the trustees'
report above| |Signed on behalf ofthe charity's trustees| |Signature{s)| |Full name(s}
Helen Hobbs
Jon Barton| |Position (eg. SecIChair}
Treasurer
Chairman| ## |||||||||26th Bristol Scout G
Receipts and Payments|roup
Account|roup
Account|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||For the year|01i04i2021||To|31i03i2022|| |||||||||from|||||| |e|||y|~|~|~||||20I21||2021i22|| ||||||||||Unrestricted|funds||Unrestricted|funds| |Receipts|||||||||||||| |Donations,|legacies||||and||similar income|||10,590|||27,763| |Membership
subscriptions
Less:Membership
subscriptions||||||||paid on (National/County/Area/District)||10,646|||11,648
16,115| |Net membership|||subscriptions|||||retained||1,168|||3,746| |Donations||||||||||5,160|||4,515| |Feed in Tariff||||||||||1,586|||9,895| |Meeting Activities||||8,events||||||10,227|||4,612| |Gift Aid|||||||||||||2,235| |Longieat event|||||||||||||| |||||||||Sub total|||||| |Grants|||||||||||||| |Maintenenace|||grant|||||||19,431|||10,667| |Government||Grants/State|||||Aid||||||| |||||||||Sub total|||||| |Fundra ising|||(gross)||||||||||204| |Friends of Northcote|||||donations||||||||| |Donations|||||||||||||| |||||||||||1,020|||| |Field Grass||donation|||||||||||| |||||||||Sub total|||||| |Investment|||income||||||||||| |Bank interest|||||||||||||| |Buiiding|Society interest||||||||||5,066||15,054| |Property|Rent|||income|||||||725||579| |Hall Hire|||||||||||||| |||||||||Sub total|||||| |||||||||Total Gross Income|||||| |Asset|and|||investment||||sales, etc.|||||| |||||||||Total receipts|||||| ## |||||||26th Bristol Scout G
Receipts and Payments|roup
Account|roup
Account|||| |---|---|---|---|---|---|---|---|---|---|---|---| |||||||Forthe year|01/04I2021||To|3'l/03l2022|| |||||||from|||||| ||||||||Unrestricted|funds||Unrestricted|funds| ||||||||2020I21|||2021/22|| ||||||||||f||| |Payments|||||||||||| |Charitable
Payments
Youth programme
and activities||||||||3,270
41$|||15,160
1,$31| |Adult support|and training||||||||||| |Cleaning||||||||4,5$2|||3,135| ||||||||||||721| |Water and Sewerage|||||||||||| |Electricity and||Gas||||||2,97$|||| |Insurance||||||||4,6$3|||| |Repairs and|Renewals S Equipment|||||||152$2|||15,441| ||||||||||||2,220| |Equipment|||||||||||| |Bank charges||-|Go|cardless|||||||1 234| |Misc -Covid||19Activity refunds|||||||||| |Longleat|||||||||||4,161| |Treeplanting||||||||$2$|||| |Broadband|||||||||460||| |international||Grants|||||||||1,200| ||||||Sub|total|||||| |Fundraising|||expenses||||||||| |Other fundraising||||costs|||||||| ||||||Sub total||||||| |||||||Total Gross Expenditure|||||| |Asset and|||investment||purchases, etc.||||||| |||||||Total payments|||||| |||||||Net ofreceiptsl(payments)|||||| |Cash funds last year|||||end|||88,010|||99,277| |||||||Cash funds this year end|||||| |~|e||e|s s||||||| |---|---|---|---|---|---|---|---|---|---|---| ||||||||31-Mar-21||31/0312022|| ||||||||Unrestricted|funds|Unrestricted|funds| |Cash funds||||||||45,718||16,328| |Bank current account||||||||53,397||93,608| |Bank deposit account||||||||||| |Building society account||||||||||| |The Scout Association|Short Term Investment|||Service||||162||162| |Cash/Floats||||||||||| |||Total|cash funds|||||||| |Other monetary assets||||||||||| |Tax claim||||||||||| |Refund
Avon Jamboree||fees||||||||| |Hall hire payments
oustanding||||||||||| |Refund of overpayment||||||||||| |||Sub total||||||||| |Investment
assets||||||||||| |Investment
property|- detail|||||||||| |Quoted
investments||||||||||| |Other investments
-|detail|||||||||| ||||Sub total|||||||| |Non monetary assets for charity's||||own use||||||| |Badge stock||||||||||| |Other stock
Land and buildings|at|cost||||||52,584||52,584| |Motor vehicles
Scouting equipment,||furniture|etc|||||120,000||120,000| |Other||||||||||| ||||Sub total|||||||| |Liabilities||||||||||| |Activity
refunds
due||to Covid19 not yet processed to parents||||||||| |Expenses
incurred|but not||invoiced|||||||| |Loan —detail||||||||||| |Other liabilities||||||||||| ||||Sub total|||||||| ## ## ## ## ## ##